(Urgent) Office Manager

About Saines Lucas

Saines Lucas is a respected and long-standing law firm based in Ballarat, with a proud history of delivering trusted legal services to the local and regional community. Known for their strong ethical standards and deep ties to the Ballarat and Wimmera regions, they offer legal expertise in personal injury, family law, conveyancing, commercial and civil matters, and more.

About the Office Manager Role

On behalf of Saines Lucas, we are seeking a reliable and capable Office Manager to support the day-to-day running of the firm. This hands-on role requires someone who can gather, analyse, and present key information to assist the Partners in making informed decision-making. The role has a particular focus on IT systems, HR and people management, and financial reporting.

This is a well-rounded operational role and requires someone who can bring modern systems thinking to an established firm. You'll be based in Ballarat and visit the Saines Lucas regional offices regularly to ensure consistency and efficiency across locations.

Key Responsibilities

- Operational Oversight: Manage the daily administrative functions of the firm, supporting consistent and smooth practice operations across all locations.
- Financial Management and Reporting: Collaborate to prepare budgets, monitor expenditure, identify areas for savings, and present clear reports to the Partners.
- HR Administration: Oversee recruitment, onboarding, staff records, assist with performance management and reviews, coordinate training and development programs. Maintain a positive and compliant workplace culture.
- Technology Management: Maintain IT systems and software used by the firm, coordinate hardware and software upgrades and implementation projects, liaise with external IT support providers, and present recommendations for system improvements.
- Compliance & Risk Support: Assist with ensuring the firm operates within legal and regulatory frameworks, and maintain appropriate records and policies.
- Facilities Coordination: Manage the general upkeep and needs of all practice locations, including equipment, supplies, and service providers.
- Partner Support: Provide accurate and timely information to Partners across all key areas to assist in strategic and operational decisions.

About You – We are looking for

- Proven experience in an office or practice management or operations role, preferably within a professional services environment.
- Sound skills in working with financial data, preparing reports, and presenting information in a clear, concise format to leadership.
- A strong understanding of business technology systems, with the ability to troubleshoot and liaise effectively with IT providers.
- Well-developed HR administration knowledge and a practical approach to staff coordination and development.
- Clear communication, with a respectful and professional manner—able to work closely with senior leaders and a range of team members.
- An organised, dependable, and proactive individual — someone who can work independently, manage multiple priorities, and ensure nothing falls through the cracks.
- The ability to present ideas and concepts, advocate for, influence and introduce change in a respectful and considered manner

Why Join Saines Lucas?

You'll be part of a well-established firm with a strong reputation and stable leadership. This is an opportunity to oversee the internal functions of the practice, work closely with the Partners, and contribute meaningfully to the ongoing success of a respected regional law firm.

Inspired?

For further information, contact Ange Connor on 0407 833 152 or Edith Thornton on 0439 341 337. To download a copy of the position description, please visit our website: https://inspirehq.com.au/job-vacancies/office-manager-4/

To apply, please send your application letter and current resume to admin@inspirehq.com.au by close of business Wednesday 8th October 2025.

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