APS 6 - Project Coordinator - Enterprise Portfolio Management Office

About the Aged Care Quality and Safety Commission

The Aged Care Quality and Safety Commission (the Commission) was formed on 1 January 2019. We work to improve the lives of older people by maintaining the integrity of the aged care system.

As the single independent regulator of Australian Government aged care services, we offer a variety of interesting and challenging jobs across most capital cities.

It is an exciting time to join the Aged Care Quality and Safety Commission, with major reforms underway to improve aged care in Australia. You will be contributing to our role as the national regulator to safeguard and protect older Australians receiving aged care services.

The Corporate Division supports the Commission and enables staff to deliver the Commission’s purpose by enhancing effectiveness, efficiency and safety, making the best use of resources and continuously improving performance, and enhancing, integrating and optimising the IT and corporate systems that support Commission staff.

The Enterprise Project Management Office (EPMO), part of the Enterprise Governance & Strategy group within the Corporate Division, supports the Commission in becoming a better regulator for older Australians through a disciplined approach to portfolio/program/project and change management, and enabling whole-of-Commission change. Working across the Commission, the EPMO provides expertise in standards, delivery, support and consultation and strategic guidance on programs and projects.

About the Role

The primary objective of the Project Co-ordinator role is to provide high quality coordination, communication, facilitation, governance, reporting and information management support to the Project Manager and the project team.

This role assists and supports the delivery of project objectives to ensure business outcomes and values are met. The role will involve continually monitoring scope, cost, schedule, and quality objectives utilising multiple delivery approaches. The role will also adhere to the business’s prescribed delivery methodology, governance, and risk management frameworks.

Position Duties

- Provides program support, ensuring activities are undertaken to enable the completion of tasks and achieve agreed outcomes on time, on budget, to quality standards and within agreed scope

- Supports planning and coordination of the program and its activities

- Coordinates meeting arrangements, reports and papers for governance and other working groups and tracks actions and decisions taken at these meetings

- Collects and analyses data related to program performance, stakeholder feedback, and other desired metrics

- Prepares regular reports, highlighting key insights and recommendations, to support decision-making and continuous improvement

- Prepares and maintains project related documentation, including sourcing, collating and quality‑assuring information for reporting, monitoring and evaluation purposes to contribute to achievement of the project outcomes and identification of emerging issues

- Coordinates the program risk register and monitors completion of risk actions

- Ensures implementation of policies and practices in accordance with the Project and Change Management Governance Frameworks

- Maintains the program’s technology requirements, including the PPM tool, SharePoint site and other technology as required

- Other ad‑hoc duties as required

Position Eligibility Requirements (Selection Criteria)

- Project methodologies/project environment experience, ideally 4+ years in a PMO or mature Project Environment

- Experience with Waterfall and Agile methodologies (e.g. Scrum, Stand‑ups, Kanban boards)

- Administration of SharePoint/MS Teams and advanced experience with Microsoft Office products (including MS Project)

- Azure DevOps/JIRA/PPM experience highly regarded

Position Notes

- Salary offered will be between $96,503 – $108,869 per annum depending on skills and experience, with 15.4% superannuation paid.

- Only candidates who hold Australian citizenship can apply. Appointment is conditional on successfully completing a national police check.

- Non‑ongoing opportunity will be offered for an irregular/intermittent term; opportunities will be offered for varying periods up to 12 months with the option to extend to a total of 24 months.

- Merit Pool established through this selection process may be used to fill this or future ongoing or non‑ongoing vacancies.

Application Instructions

In your application, please provide a statement of claims against the position eligibility requirements (selection criteria) in no more than 600 words, including what strengths you would bring to the role, and a copy of your CV.

Please complete the application and submit by 11:30 PM Sunday 9 November 2025 AEDT.

Please contact our recruitment team on (02) 9633 3262 or recruitment@apsc.gov.au for assistance with accessing our website or with lodging your application.

Specific questions about the roles can be directed to Rohan Dyster by emailing rohan.dyster@apsc.gov.au with Position title in the subject line.

Diversity and Inclusion

The Commission is committed to fostering a workplace with flexible work arrangements to support a diverse, respectful and inclusive culture for all staff.

The Commission recognises the richness of Aboriginal and Torres Strait Islander cultures and is committed to the implementation of our Reconciliation Action Plan. The Commission values the unique knowledge and experience of Aboriginal and Torres Strait Islander employees which strengthens and supports our focus on protecting and enhancing the safety, health, wellbeing and quality of life of aged care consumers.

RecruitAbility

RecruitAbility applies to this vacancy. Under RecruitAbility you will be invited to participate in further assessment activity for the vacancy if you choose to apply under RecruitAbility; declare you have a disability; and meet the minimum requirements for the position. For more information, visit https://www.apsc.gov.au/recruitability.

We provide reasonable adjustments such as access, equipment or other practical support at relevant stages of the recruitment process. Please email recruitment@apsc.gov.au if you need any adjustments made.

The National Indigenous Times acknowledges and pays respect to past and present Traditional Custodians and Elders of this nation. We recognise Aboriginal Community's continuing connection to their lands, waters and stories and acknowledge that sovereignty has never been ceded.

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