Referrals and MDT Meeting Co-ordinator

Employment Type: Temporary Full Time up to November 2026 with potential availability of ongoing employment
Position Classification: Administration Officer Level 4
Remuneration: $72,285.58 - $73,940.16 per annum plus superannuation
Hours Per Week: 38
Requisition ID: REQ616794
Location: Westmead Hospital
Applications Close: 9 November 2025 - 11:59pm

About the Opportunity

Are you after an interesting and diverse administration role supporting patient care? Tissue Pathology & Diagnostic Oncology at ICPMR Westmead is a large diagnostic referral laboratory supporting clinicians and patients of Western Sydney and across NSW. The Referrals and Meetings Coordinator is a member of the administration team and has contact with internal and external customers.

What we can offer you

- Accrued Days Off in addition to Annual Leave

- Generous salary packaging options and other fringe benefits

- Learning and development opportunities, including in-house training with RTO My Health Learning

What you'll be doing

The Tissue Pathology MDT (Multi-disciplinary Team) and Clinico-Pathology Meetings Coordinator ensures that requests for case presentation at CPC (Clinico-Pathological Conference) and MDT (Multi-disciplinary Team) meetings are managed in a manner that facilitates the timely review of cases by pathologists prior to presentation at the meeting and discussion of the case with the clinical teams. The incumbent manages the retrieval (internal and external), tracking and preparation of all material, facilitates billing for CPC and MDT activities, is the primary contact for meeting requests and liaises with other MDT Coordinators, manages meeting facility bookings and maintains records of all CPC and MDT activity.

Interested in joining Australia’s largest public pathology service? Apply now by addressing the following questions:

- Demonstrated experience in a high demand, diagnostic Multi-Disciplinary Team & Clinico-Pathology Meetings Coordinator role including the management of diagnostic Anatomical Pathology material.

- Demonstrated ability to plan, prioritise, organise and perform a wide range of administrative tasks relative to MDT & clinico-pathology meetings management, workflow and resources.

- Excellent interpersonal and communication skills including strong written and verbal English and be capable of professionally liaising and working with a diverse range of stakeholders (internal and external) using different modes of communication.

- Demonstrated strong customer focus and commitment to providing exceptional service to all clients (internal and external to the organisation).

- Demonstrated commitment and understanding of quality in the context of ISO 15189 accreditation and requirements relevant to the role (retention of records and tracking).

- Demonstrated computer competency including Microsoft Office applications with experience in Health Information Management Systems (i.e. Laboratory Information Systems).

- Demonstrated ability to work autonomously and contribute to a team with strong time management and problem solving skills.

- Ability to work flexible days and times as required for service provision.

The preferred candidate may be required to undergo a functional assessment prior to appointment.

Talent Pool

If the selection panel identifies more than one suitable candidate for the role, an eligibility list will be created for future temporary and casual vacancies.

Our Commitment to Diversity and Inclusion

NSW Health Pathology is an equal opportunity employer committed to creating an inclusive workplace. We seek to recruit from diverse applicants and create teams with skills, perspectives and experiences that complement each other at work. We welcome suitably qualified applicants regardless of age, ethnicity, socio-cultural background, disability, sexual orientation or gender identity.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

#J-18808-Ljbffr