Contract Administrator
7 hours ago
Job Title: Contract Administrator / PA – Tender & Site Support
Location: Muswellbrook, NSW
Employment Type: Temporary (12 months), Full-time preferred, Part-time (minimum 3 days/week) considered
About the Company
We are a growing Australian-owned resources company with exciting projects in the Hunter Valley. The company is committed to transitioning to a low-carbon economy, employing underground mining methods, focusing on metallurgical coal, developing large-scale renewable energy projects, and rehabilitating previously mined areas for sustainable activities including renewables and agriculture.
Role Overview
We are seeking an experienced Contract Administrator / Personal Assistant to support tendering processes and on-site operations. This hands‑on role involves coordinating site inspections, trades, and personnel, as well as assisting with tender documentation. Familiarity with TenderLink is highly desirable.
Key Responsibilities
- Coordinate site inspections, trades, contractors, and personnel to ensure smooth operations.
- Assist in the preparation, review, and submission of tender documents.
- Maintain accurate and organised contract and tender records.
- Track tender deadlines, submissions, and follow‑ups.
- Liaise with internal teams and external stakeholders for information gathering.
- Provide general administrative support to the contracts and tender team.
Skills & Attributes
- Proven experience in administrative or PA roles, ideally with tender support.
- Proficient with TenderLink or similar tendering platforms.
- Strong organisational and time‑management skills, able to manage competing priorities.
- Excellent written and verbal communication skills.
- High attention to detail and accuracy in documentation.
- Ability to work independently and collaboratively within a team.
Experience & Qualifications
- Previous experience in admin/PA roles with exposure to contracts or tendering preferred.
- Experience coordinating site inspections, trades, and personnel.
- Certificate III/IV in Business Administration, Contract Management, or similar is advantageous.
Employment Details
- Temporary role – 12 months.
- Full‑time preferred, but 3‑day part‑time minimum considered.
- On‑site role in Muswellbrook, NSW.
What We Offer
- Hands‑on experience in tendering and contract administration.
- Professional, supportive, and collaborative work environment.
- Opportunity to work on high‑profile projects and gain valuable industry experience.
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