Personal Assistant

Overview

540043 – Personal Assistant

Radiation Oncology Department

Calvary Mater Newcastle

Permanent Full Time

- Salary Classification: Administration Officer Level 4, Year 1 - 2

- Remuneration: $36.45 to $37.29 per hour + superannuation + annual leave loading + salary packaging options

- Full time role Monday to Friday, 8:30am - 5:00pm

About the role

We are seeking a motivated and organised individual to join our Radiation Oncology team as a Personal Assistant supporting our Staff Specialists.

This role would suit someone with strong organisational skills, attention to detail, and the ability to manage multiple priorities.

Your responsibilities will include diary and inbox management, preparing correspondence, meeting minutes and agendas, scheduling appointments and liaising with patients and healthcare providers.

Key responsibilities

- Provide comprehensive administrative assistance including; triaging telephone calls, patient and staff enquiries, collection and distribution of mail, preparing correspondence and documentation, filing, maintain calendars and email for other staff, arranging meetings, agendas and minutes, sending emails, arranging catering, preparation of presentations and conference material, journal searches, and other administrative duties as directed.

- Scheduling and rescheduling of patient appointments in accordance with Radiation Oncology business rules and clinical staff availability.

- Preparation and distribution of patient referrals and other relevant medical documentation and records.

- Ensure confidentiality and appropriate levels of discretion is maintained at all times.

- Provide relief for other administrative staff as required and perform other duties appropriate at the level of responsibilities adhering to the Departments requirements and work expectations.

What you bring

- Demonstrated experience in the provision of administrative support services, including the ability to take minutes and format complex business documents.

- Ability to work unsupervised and demonstrated record of self-directed work practices.

- Ability to work flexibly, organise and prioritise a diverse workload, work proficiently in periods of high demand and activity and execute duties with attention to detail.

- Demonstrates communication and interpersonal skills and ability to work cooperatively with other staff.

Desirable Criteria:

- A working knowledge of medical typing and/or terminology.

For further information please contact Olivia McHugh, Admin Department Lead, Radiation Oncology on Olivia.McHugh@calvarymater.org.au

Why join us

CMN is an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Current employees of NSW Health can request to have various leave entitlement balances transferred to CMN on commencement. Leave types may include but not limited to Long Service Leave, Annual Leave and Sick Leave. Applicants are encouraged to discuss this with the Convenor for further information. Working at CMN gives you access to a great range of benefits:

- Fitness Passport.

- Gender Neutral parental leave

- Annual Leave Loading at 17.5 %

- Superannuation contributions at 12%

- ADO's each month (for full-time employees)

- Novated leasing available for eligible employees

- 4 weeks annual leave (pro-rata for part-time employees)

- Employee Assistance Program (EAP) for staff and family members

- Generous salary packaging options that reduce your taxable income and increase your take-home pay

How to apply

- Click ‘Apply for Job’ and follow the prompts. As part of your application, you will be asked to:

- Create a profile in our Calvary People Platform (if you are not an existing user)

- Attach a current resume.

- Provide a written response to four (4) selection criteria - see "what you bring for the selection criteria"

- Cover letters are optional (1-2 pages max.)

Please note: Only the criteria in the application needs to be addressed, however you’ll be assessed against the full list of Essential Criteria located within the attached Position Description.

As we serve the community across Home, Virtual and Residential Aged Care, Retirement Living and Hospitals, one thing sets us apart. Care from the heart. If this sounds like you, apply for a role with Calvary today.

Please note the following:

- As part of the application process, you will be required to complete pre-employment checks which may include, but is not limited to reference checks, work rights, criminal history check, WWCC checks, and a health evaluation to ensure suitability for the role.

- You will be required to provide evidence of immunisation as required for your role.

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