Personal Assistant

Mirvac is a brand that creates and curates better experiences. We are more than developers or builders – we are visionaries, and our ability to see the world differently drives us to be bold, embrace innovation and diversity, and lead with optimism.

As creators of positive change, we see each new project as an opportunity to leave a lasting legacy, delivering enduring value for all Australians. We focus on sustainability, innovation, and shared value, to return benefits to our customers, partners, investors, and communities.

Join us as we work towards building the imagine nation.

At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an opportunity for a Personal Assistant & Administrator to join our team based at our Harbourside project. In this role you will provide secretarial, financial, and administrative support to the Development Director and Project Director, office management and the administration of supplier payments.

Your responsibilities will include:

Diary management for the Development Director and Project Directors

Administration of supplier payments

Providing team assistance to the wider team where required

Building collaborative relationships with key internal and external stakeholders

Organising activities, engagement initiatives, conferences and events

Organising meetings, room bookings and desk bookings and preparing and distributing minutes/action items in a timely fashion

Assisting in preparation, proofreading and formatting reports and additional correspondence including papers, presentations, briefings and proposals

Collating and distributing legal contracts and documentation for submission, approvals and sign off where required

Proactively assisting with administration requirements for the team, including but not limited to mail distribution, printing, photocopying, IT equipment, cabcharges, stationery and business card orders

Accurately processing corporate credit card expenses and personal expenses on a monthly basis

Driving improvements and maximising efficiency of administration processes and assisting with maintaining appropriate systems and procedures

Completing tasks accurately, on time and to a consistently high standard

Supporting HR people requirements (e.g. approving recruitment and employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date)

Reconciling expenses and organizing domestic and international travel arrangements when required

Invoice administration and processing while adhering to payment deadlines

Updating and managing consultant budgets against approved project budget

Managing and preparing time allocations, liaising with finance to ensure they meet project budgets

Vendor maintenance administration including onboarding new vendors into the AP system and submitting forms when required

Journaling cost transfers to ensure project spend is allocated to the right project cost codes

Your point of difference

To be successful you will have previous experience working as a Personal Assistant in a fast-paced environment where there are often conflicting priorities. Previous experience processing invoices is preferred, and experience in a property / construction environment is beneficial.

You will have an advanced level of IT proficiency (e.g. Microsoft Office Package, MRI, Basware, MEX, Salesforce).

Your proactive and self-motivated approach, coupled with exceptional administration, time management and organisation skills with the ability to solve problems, improve system and procedural efficiency and effectiveness, and resolve issues as they arise will help you succeed in this role.

You can maintain a can-do attitude and accurately complete requests in a timely fashion, with a view to delivering exceptionally memorable and rewarding experiences to our operators, customers, guests, and communities.

All of these attributes are preferred, if you think you may be the right fit for the role please still apply.