Project (Site) Administrator

3 days ago

Albany, Australia Www.chandlermacleod.com Full time

Project (Site) Administrator

Location: Drive-In Drive-Out (DIDO) – Perth, Western Australia

Roster Options: 5:2 or 14:7

Duration: Approx. 12 months, with potential 6-month extension

Accommodation: Site camp

Remote Work Context: DIDO (employee to provide own transport)

Reports To: Project Manager

About the Role

We are assisting a mining client seeking an experienced Project (Site) Administrator to support their Major Projects Execution Team. This role is ideal for someone high-energy, resilient, and organised — with a knack for Excel and a calm head under pressure.

You’ll provide key administrative support to ensure the smooth operation of a major construction project on-site. This role suits someone comfortable working in a compliance-heavy, brownfields-style environment.

Key Responsibilities (include but not limited to)

- Maintain accurate team rosters, track leave, and log hours for internal personnel.

- Keep updated records of contractor resourcing, including hours worked and any absences.

- Assist with onboarding for new staff and contractors — including organising equipment, inductions, vehicles, PPE, and documentation.

- Support site purchasing via SAP (or similar), and assist with cost tracking in collaboration with the project team.

- Manage travel, accommodation bookings, and training coordination.

- Maintain office supplies, PPE stock, and organise replenishment as needed.

- Handle general admin tasks such as document formatting, filing, meeting minutes, agendas, and reporting.

- Track and schedule vehicle servicing and log weekly kilometres.

- Liaise with IT for any access or connectivity issues.

- Support end-of-month reporting and timesheet validations.

- Assist with contract admin and procurement support.

- Ensure safety-related documentation and admin are kept up to date.

Skills & Experience

- Proven experience in an administrative role, preferably in mining, construction, or project-based environments.

- INX experience.

- Strong proficiency with Microsoft Office (especially Excel — formulas, logs, tracking sheets).

- SAP experience is a plus.

- Strong attention to detail and organisational skills.

- Able to prioritise and manage multiple tasks in a fast-paced environment.

- Confident communicator who can work autonomously and within a team.

- Ability to work well under pressure and deal with competing priorities.

Benefits

- Competitive hourly rate.

- Flexible roster options (5:2 or 14:7).

- Camp accommodation provided.

- Opportunity to work on a high-profile, long-term project.

- Supportive team environment with hands‑on leadership.

- Exposure to a wide variety of project functions and stakeholders.

- Career‑building experience within the mining and resources sector.

At Chandler Macleod, we are committed to fostering a diverse workforce where everyone is welcome. We encourage applications from Aboriginal and Torres Strait Islander peoples, women, neurodiverse, people living with a disability and the LGBTIQA+ community.

You can read more about our commitment to diversity and inclusion at https://www.chandlermacleod.com/diversity-and-inclusion.

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