Team Assistant, Board Support Administrator

4 weeks ago


Council of the City of Sydney, Australia Macquarie Bank Limited Full time

Where will a career at Macquarie take you?

Team Assistant, Board Support Administrator

This is an exciting opportunity to join the Central Legal and Governance Group at Macquarie, supporting the Governance/Company Secretarial team. This role will allow you to grow and develop your skills, interacting across all levels of Macquarie.

At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of possibilities. We are a global financial services group operating in 31 markets and with 56 years of unbroken profitability. You’ll be part of a friendly and supportive team where everyone - no matter what role - contributes ideas and drives outcomes.

In this role, you will provide administrative support to the team that manages the company secretarial and board governance requirements for Macquarie Group companies across ANZ and Asia.

We are looking for an organised and energetic board support administrator who is proactive, with strong attention to detail, strong communication skills and thrives in a busy and diverse working environment.

Responsibilities

- 1+ years of experience in a board support or similar administrative support role ideally within a Governance or Company Secretarial team.
- Experience in coordinating meetings, preparing and executing documents, coordinating board meeting packs, processing invoices and expenses, data entry, assisting with IT needs, and performing various ad hoc administrative tasks.
- A proactive, can-do attitude and strong communication skills.
- Exceptional organisational skills and strong attention to detail.
- Experience supporting a team in a fast-paced, deadline-driven environment.
- Experience with Diligent Boards or another board paper distribution portal, Diligent Entities and Docusign would be ideal but not essential.

We love hearing from anyone inspired to build a better future with us. If you're excited about the role or working at Macquarie we encourage you to apply.

What we offer

At Macquarie, you’re empowered to shape a career that’s rewarding in all the ways that matter most to you. Macquarie employees can access a wide range of benefits which, depending on employment type, include:

- 1 wellbeing leave day per year
- Up to 5 additional service bonus leave days per year
- Up to 20 weeks’ paid parental leave for primary caregivers along with 12 days of transition leave upon return to work, and 6 weeks’ paid leave for non-primary caregivers
- 2 days of paid volunteer leave and donation matching
- Up to 12 months’ gender affirmation leave, including 6 weeks’ paid leave
- Access to Employee Assistance Program and wellbeing benefits including skin and health checks, and flu vaccinations
- Access to a wide range of salary packaging options
- Access to a wide range of learning and development opportunities, including reimbursement for professional membership or subscription
- Hybrid and flexible working arrangements, dependent on role
- Reimbursement for work from home equipment

Our Legal and Governance Group is a global, dynamic and independent group of lawyers, governance professionals and technical specialists that protect and represent the interests of Macquarie, our businesses and our people. Our teams are at the forefront of Macquarie, undertaking cutting edge legal and governance work to support business outcomes.

We are committed to fostering a diverse, equitable and inclusive workplace. We encourage people from all backgrounds to apply and welcome all identities, including race, ethnicity, cultural identity, nationality, gender (including gender identity or expression), age, sexual orientation, marital or partnership status, parental, caregiving or family status, family and domestic violence status, neurodiversity, religion or belief, disability, or socio-economic background. We welcome further discussions on how you can feel included and belong at Macquarie as you progress through our recruitment process. To learn more, contact our team by clicking here.

Our aim is to provide reasonable adjustments to individuals who may need support during the recruitment process and through working arrangements. If you require additional assistance, please let us know in the application process.

#J-18808-Ljbffr



  • Sydney, Australia Macquarie Group Limited Full time

    -This is an exciting opportunity to join the Central Legal and Governance Group at Macquarie, supporting the Governance/Company Secretarial team. This role will allow you to grow and develop your skills, interacting across all levels of Macquarie.At Macquarie, our advantage is bringing together diverse people and empowering them to shape all kinds of...

  • Board Administrator

    7 days ago


    Sydney, New South Wales, Australia Robert Walters Full time $50,000 - $60,000 per year

    Join a leading corporate team in Sydney CBD as an Executive Assistant / Board Administrator. This role will see you supporting board and committee activities including preparing agendas, minutes, and board packs, as well as coordinating meetings and ensuring governance requirements are met. You'll also manage correspondence, action items, and provide general...

  • Board Administrator

    9 hours ago


    Sydney, Australia Avant Full time

    Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 130 years. Avant now represents 90,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs....

  • Board Administrator

    2 weeks ago


    Sydney, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...


  • Council of the City of Sydney, Australia Hong Kong Tourism Board Full time

    At the Hong Kong Tourism Board, we are passionate about showcasing our city as a must-visit destination. Renowned for its iconic skyline, culinary wonders, and rich cultural tapestry where East meets West, Hong Kong is a bustling metropolis that offers extraordinary experiences to a diverse array of travelers. As we seize new opportunities to enhance our...


  • City of Melbourne, Australia St Catherines School Full time

    Boarding House Assistant About St Catherine’s School St Catherine’s is a vibrant, close‑knit community where students, teachers and parents share the journey of learning. The school has a long tradition of academic excellence and a supportive environment for girls’ education. Established in 1896, St Catherine’s reputation as a leader in girls’...


  • Council of the City of Sydney, Australia Transgrid Full time

    Select how often (in days) to receive an alert: At Transgrid, we play a crucial role in delivering safe, reliable, and sustainable energy to millions of Australians. Operating over 13,000 km of high-voltage transmission lines and 128 substations across NSW and the ACT, we connect electricity generators to the distribution network—powering homes,...


  • Council of the City of Sydney, Australia The Benevolent Society Full time

    Full-time, permanent role in our National Office, Gadigal Country in Glebe, Sydney - Full-time, permanent role in our National Office, Gadigal Country in Glebe, Sydney - $90K - $100K + Super + Salary Packaging $15,900 per year - Supportive team environment, where you can make a real difference! Our Organisation The Benevolent Society’s vision is to...

  • Board Directors

    2 weeks ago


    Council of the City of Sydney, Australia GetUp! Full time

    Are you a savvy, bold and creative progressive who can help lead the movement for a fair, flourishing and just Australia? Do you have the right combination of political nous and governance experience to take GetUp from strength to strength? Then apply now to join the GetUp Board. Joining the GetUp board is a volunteer position, however domestic travel and...

  • Admissions Assistant

    4 weeks ago


    City of Brisbane, Australia QLS Solicitor Support Pty Full time

    Queensland Law Society (QLS) is the professional body for legal practitioners, representing more than 14,000 members state-wide. We lead the Solicitors of Queensland with our purpose of Good Law - Good Lawyers - Public Good. Job Description QLS has a full time 12-month fixed-term contract opportunity for an Admissions Assistant to join the Legal...