▷ Apply Now: Admin Officer

Occupation: Administration

Reference: 1496335

Selection Criteria

Please address the Selection Criteria in no more than 4-5 pages.

SC1 Demonstrated capacity to work collaboratively with others in a team environment and provide effective support to management and staff.

SC2 Demonstrated high-level communication skills, including oral, written, and interpersonal, to engage effectively with staff, students, and the wider school community.

SC4 Demonstrated technical knowledge and expertise in school systems, including CASES21 Finance and Compass.

Role

The Administration role is based in the main office and reception area and undertakes a variety of support roles under the direction of the Business Manager.

The position requires an enthusiastic person with excellent social and organisational skills who can perform a range of administration functions independently. The successful applicant will be responsible for accounts receivable and events, school communications, and general office duties. You will work in the main office with 3 full-time admin staff.

Responsibilities

Accounts Receivable

- Proficiently use all aspects CASES21 accounts receivable,
- Invoice families for school fees, events, excursions, and camps in Cases21 and Compass
- Manage Compasspay and process receipts in Cases21 each day.
- Ensure that all cash and eftpos is receipted correctly and balanced at the end of each day.
- Produce, interpret, and analyse financial reports, including family transaction history and matching transaction reports and family statements.
- Process CSEF applications and monitor student funding balances.
- Complete Financial Summary/Profit and Loss for camps and excursions and fundraising.
- Respond to enquiries from school staff and parents regarding accounts receivable matters

Events

- Supporting staff with compass events. Overseeing and approving events, ensuring compliance with relevant policies and procedures.
- Overseeing and managing events via SAL, ensuring all events are loaded to SAL as required from DE
- Managing and organising activities for the Chase Basketball Academy.
- Planning and organising the EOY staff celebration.
- Adding school events to Trybooking and managing the tickets and relevant reports.

Communications

- Website updates and upload photos/info to TV in reception
- Drafting, editing and finalising the yearbook preparation with the principal class.
- Draft, edit and finalise the newsletter for publication 3 times per term.

General Administration

- Provide routine administrative support.
- Attend to student enquiries.
- Perform reception duties, including screening visitors to the school, answering phones,liaisingwith parents.
- Provide first aid to students and staff when required
- Enter arrival/departure times for students on Compass.
- Perform Compass password resets for parents and students.
- Undertake additional duties as requested by the Principal or Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Diversity and Inclusion

The department is committed to diversity and inclusion and developing a workforce that is representative of the community we service. We value diversity and inclusion in all forms ¿ culture, gender, religion, ethnicity, LGBTIQA+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.The Department recognises that the provision of safe, respectful and inclusive workplaces is essential to high performance and promotes flexible work and diversity across all schools and Department workplaces.It is our policy to provide reasonable adjustments for staff with disability (seeWorkplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islander candidates from the Koorie Outcomes Division (KOD) viamarrung@education.vic.gov.au

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees,including those who work in Victorian Government Schools. Information on the department values is available at:

- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Join Auburn High School: Where Excellence and Innovation Thrive

Auburn High School offers a unique academic and extra-curricular program that caters for a culturally and linguistically diverse student population. The school has an excellent reputation in the community as a welcoming and high-performing government school. The school has an SFO of 0.19 and an SFOE of 0.14, considered a very high socio-economic demographic. The current student population is around 720, with enrolments projected to reach 900 in the next five years.

The unique school program is structured around several specialised programs that complement the Victorian Curriculum. Year 7-9 students have access to SEAL, French Bi-National or French Language Immersion programs. Year 10-12 students may select from VCE, VM, and the International Baccalaureate Diploma Program. Not only are their individual pathways for students, but these programs also provide opportunities for staff professional development.

Auburn High School is the only Victorian government secondary school offering a bi-national French program. The French program is internationally recognised and offers students a creative, dynamic, and modern approach to language learning. The program has been designed to meet the requirements of both the Victorian and French governments (i.e., it meets the Victorian Curriculum requirements) and the French instruction officielles (AEFE). The depth of our school culture is also added to by our international student program. Over 60 students choose our school and play a significant role in broadening local students¿ perspectives.

The teaching teams at Auburn High School operate in a collaborative team environment where high expectations exist. Each year level has an Auburn Learner Quality (ALQ) that guides teachers and students in their work. Combined these ALQ¿s prepare the students for their senior years of learning and provide themes for all activities in the broad curricular and extracurricular offering.

Each lesson is purposefully designed using Marzano¿s instructional model (GANAG), underpinned by high-yield teaching strategies to improve learning. All staff work collaboratively in teams to develop and review the curriculum, develop assessment tasks, collect data, and measure student progress. Staff observations form part of our professional learning and share practices in staff forums. Staff collaboration and the development of Teacher Collective efficacy are integral to building an inclusive culture at the school.

Auburn High School is well-connected to its school community and is a school of choice for families and staff. Teaching and support staff who align with our values, are passionate about education and who are committed to high expectations are welcome to join our team. As a collective we are entering an exciting phase of the school¿s history with a new strategic plan (2024-2027) to guide further enhancement of our current programs. Student outcomes, staff development, and student and staff school experience drive our strategy, and we encourage our whole community to be part of Auburn High¿s success.

Are you an enthusiastic educator eager to make a difference? Auburn High School invites you to join our team. Our motto, "Thinking Beyond," reflects our dedication to exceptional student outcomes and continuous growth.

Why Auburn High School?

- Core Values: Our school values of Diversity, Aspiration, Respect, and Excellence (DARE) guide our vibrant community.
- Dynamic Programs: From English and French to Arts and STEM, and Performing Arts to Sport, we offer extensive curriculum, and extra-curricular opportunities for students and staff. Our student numbers are increasing, our program is growing, and this provides exciting opportunities for staff and students.
- Unique Offerings: We are the only Victorian government school that offers French Specialist bilingual programs, a thriving international student program and VCE, VM, and International Baccalaureate Diploma Program. This connects staff in innovative teaching practice, and a global perspective on education. Many of our staff teach across these different programs.

Collaborative and Innovative Environment

- High Expectations: Our teaching teams work collaboratively, guided by relevant research, data, our Auburn Learner Qualities (ALQs), and instructional model (Marzano¿s GANAG model).
- Professional Growth: We invest in staff development, collegiality, and collective efficacy to enhance our educational practices. Auburn High School values their staff and builds their capacity to meet our growing program. Career opportunities abound.

Be Part of Our Exciting Future

We know our students, we support and challenge them, and we continue to strive to provide them with the best ticket to graduate with. Join us as we seek educators who share our values, and high expectations, of students, and the school community.

Apply now to be part of Auburn High School's journey to excellence

Applications close Wednesday 8 October 2025 at 11.59pm

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