▷ (20/10/2025) Project Administrator

Are you a highly organised and detail-oriented professional with a passion for construction? We are looking for a Project Administrator to join our team on-site, supporting our construction projects and ensuring smooth operations. This role is perfect for someone who thrives in a dynamic environment and is ready to take on new challenges.

About McMahon Services

McMahon Services is a leading self-perform construction services company committed to delivering excellence across Australia and New Zealand. We have a strong track record of success on a variety of projects, including those within the sensitive and high-stakes defence sector. We value our people, foster innovation, and provide opportunities for professional growth. Join us and contribute to projects that create lasting positive change in the areas in which we operate.

About the Role

As the Project Administrator, you'll be an essential part of our on-site team, providing critical administrative support to our personnel. You'll be responsible for managing financial processes, tracking project costs, and handling the necessary administrative tasks that keep our projects on schedule and on budget.

What You'll Be Doing

- Provide regular administrative support to all personnel on-site.

- Manage, verify, and process monthly progress claims and customer reporting.

- Maintain and utilise project controls, including forecasting, cost tracking and daily diaries.

- Raise and reconcile Purchase Orders and Subcontractor Orders in Pronto.

- Validate invoices and subcontractor claims to ensure sufficient evidence for payment.

- Complete monthly project reporting and support the end-of-month processes.

- Champion accuracy in project reporting and other general administrative duties.

What You’ll Bring

- Previous experience in a civil or construction environment.

- Proven administrative and finance administration experience.

- Qualifications in Construction, Business, Finance, Administration, or similar fields.

- Proficiency in Microsoft Office applications, including MS Project.

- Experience using ERP systems like Pronto, Procore, or other similar systems.

- A positive, can-do attitude with strong interpersonal skills.

What Will Set You Apart

- Demonstrated ability to manage all aspects of contract tasks, including financial and technical aspects.

- Proven ability to take pride in your work, with a high degree of accuracy and attention to detail.

- A proactive approach to problem-solving, with a willingness to think outside the box.

- A dynamic, engaging, and motivational personality that fosters a positive team environment.

Why Join McMahon Services?

We offer a supportive, high-performance environment where your skills are valued, and your contributions are recognised. You'll enjoy:

- A competitive remuneration package, benefits, and career growth opportunities.

- Employee discounts, recognition, and financial wellness programs.

- A strong commitment to safety and well-being.

- A culture of innovation and continuous improvement.

If you're ready to bring your skills to a supportive team and contribute to exciting projects, we encourage you to apply now and become our next Project Administrator. We look forward to hearing from you

At McMahon Services, we embrace diversity and inclusion as fundamental values. We believe that a diverse workforce fosters innovation, creativity, and a deeper understanding of the communities we serve. We are committed to creating an inclusive environment where all employees feel valued, respected, and empowered to contribute their unique perspectives and talents. We encourage applications from people of all backgrounds, identities, and experiences.

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