Front Desk/Administrative Assistant

AssistRx has engineered the perfect blend of technology and talent (you) to provide life sciences companies with an efficient solution to improve patient uptake, visibility and outcomes. Our talented team members provide therapy and healthcare system expertise to help patients achieve better results from care.

A growing organization, AssistRx views our people as our strongest asset. Join us as we continue to make a difference....

We are in search for an in office Administrative Coordinator to support employees, Call Center, Pharmacy, Facilities, and other departments, including HR and Marketing for internal and external client meetings.

- Meet and greet all visitors, clients, and employees in a courteous and professional manner.

- Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff.

- Assist marketing and patient solutions with client meeting preparation, room set-up, breakdown, meeting logistics and convention/trade show preparation.

- Process incoming and outgoing deliveries, mail, and packages etc.; Forwards outgoing mail and packages to the appropriate individual or department

- Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required.

- Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and break areas organized.

- Work with facilities and security with creation of associate Photo ID and access control cards

- Assist security with building safety and security protocols and drills

- Assist in monitoring and working any Facilities tickets.

- Provide assistance in all emergency situations such as; fire alarms, tornado warnings, medical emergencies, etc.

- Performs other related duties as assigned by management.

This position will be fully onsite Monday - Friday 8am - 5pm EST and will also require schedule flexibility for days when clients are onsite. Office location is 495 North Keller Road, Suite 100 Maitland, Florida 32751

- Associate’s degree (A.A.), four years related experience, or equivalent combination of education and experience

- 2+ years working as an administrative assistant, office manager or front desk in a professional work environment required

- Must be able to work between the hours of 8:00 am and 5:00 pm with flexibility on days that clients are onsite

- Must be proficient in Microsoft Office, including but not limited to Word, Excel, PowerPoint, Outlook, and Microsoft Teams

- Professional appearance and demeanor is a must

Preferred Skills

- Ability to follow oral/written instructions: communicate effectively with all levels of the organization, employees and external customers / vendors

- Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm

- Creative, flexible, and innovative team player

- Strong organizational, problem-solving, and analytical skills

- Ability to manage priorities and workflow

- Experience managing supplies inventory required

- Proven ability to handle multiple projects and meet deadlines

- Strong interpersonal skills.

- Ability to deal effectively with a diversity of individuals at all organizational levels

- Good judgement with the ability to make timely and sound decisions

- Ability to understand any and all safety requirements and cautions

- Bilingual is a plus

Benefits

- Supportive, progressive, fast-paced environment

- Competitive pay structure

- Matching 401(k) with immediate vesting

- Medical, dental, vision, life, & short-term disability insurance

AssistRx, Inc. is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors, or any other protected categories protected by federal, state, or local laws.

All offers of employment with AssistRx are conditional based on the successful completion of a pre-employment background check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. Sponsorship and/or work authorization is not available for this position.

AssistRx does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of AssistRx and no fee will be paid in the event of a hire

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