(Apply in 3 Minutes) Personal Assistant

Reporting into General Manager – Warehouse Inventory and Logistics, the Personal Assistant will join our Warehouse & Logistics team on a Full-Time basis at our Guildford PDC Office.

Roster: Monday to Friday, 8.5 Hours per day (including meal break)

What You’ll Do

- Manage the General Manager’s and leadership team’s diary appointments, records and correspondence.

- Incoming:

- Assess and prioritise requests to facilitate the optimal use of the leader’s time.

- Provide pre‑reads in advance, assisting in meeting set‑up and ensuring adequate travel time in between appointments. Coordinate Travel arrangements as required.

- Hosting:

- Schedule, set‑up and support meetings to facilitate the effective management of their agenda.

- Take minutes and distribute for actioning.

- Collate and edit the Warehouse & Logistics portion of the WesTrac Board report or Board Papers, ensuring grammar / spell check is completed and correct format and templates utilised.

- Support annual Business Plan process by gathering, collating and putting in template the initial documents for the plan.

- Provide general and Adhoc Admin and support to the teams including, but not limited to, management of the PR / PO and invoicing process, booking of travel, management of stationary etc.

- Prepare reports, presentations and documents. Collate reports and create PowerPoint presentations within area of assigned activity.

- Establish and maintain leave schedule of the Warehouse, Facilities and Logistics Division.

Skills & Experience

- Significant proven experience working in corporate or a business environment, along with executive administrative support at a senior level within a medium to large corporate environment.

- Demonstrated ability to exercise initiative, discretion, sound judgement, high level of professionalism and confidentiality always.

- Robust interpersonal skills to build and maintain relationships with all internal and external stakeholders.

- Experience with expense management and approvals.

- Ability to prioritise and forward plan, with a high degree of attention to detail.

- Outstanding written and verbal communication skills.

- Demonstrated ability to work well with others and influence to reach optimal outcomes.

- Have flexible availability with regards to hours of work, depending on daily business requirements.

Our Benefits inclusive of but not limited to

- Financial Benefits – Paid Parental Leave & Secondary Carers Leave, Salary Sacrificing, Novated Leasing, Income Protection Insurance & More than 600 retail discounts such as Coles, Petbarn, Virgin, HOYTS & Crown.

- Health & Wellness – Discounts with BUPA, Fitness Passport to access multiple gyms across Australia & EAP access to support you and your immediate family.

- Culture & Career – Personal and Team Recognition (Made for More Awards), Internal Career Progression, Training & Upskilling through our award‑winning WesTrac Institute.

- Additional Perks – Emergency Services Leave, Defence Force Reserves Leave & Employee Share Purchase Plan opportunity.

Our Company & Commitment

With over 4,500 employees, WesTrac is one of the world's largest authorised Cat® equipment dealers, offering a wide range of mining and construction equipment and management solutions.

At WesTrac, we reflect diverse communities, celebrate our people's diversity, and create a culture where employees feel safe to be their authentic selves. We encourage applications from First Nations people, LGBTQIA+ individuals, and those from culturally diverse backgrounds. WORK180 endorsed employer for our commitment to diversity, inclusion, and equality.

At WesTrac, our primary focus is our people. As we look to the future, we’re focused on harnessing the best talent and providing them with the support they need to achieve success.

WesTrac is a member of the Diversity Council of Australia and recognises the value of and strongly supports the principles of equal employment opportunities in the workplace, and we are committed to achieving a diverse and engaged workforce. We are an equal opportunity employer and encourage applications from female, Aboriginal and Torres Strait Island candidates.

WesTrac is an endorsed employer for women via WORK180 - who have reviewed our policies, processes, and initiatives to certify that we are an organisation that supports diversity, inclusion and equality.

Reference Number: 4758

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