Executive Officer

2 weeks ago

Canberra, Australia ClearCompany Full time

Overview

The key duties of the position include: The Executive Officer provides management and administrative support to the Executive Office and Division Head by overseeing divisional activities and advising the executive. This includes coordinating reporting, briefings, and communications, and liaising with the wider Division. The role enhances strategic coordination, provides timely advice on risks and priorities, and facilitates communication across branches and with internal and external stakeholders.

Responsibilities

- Interpreting legislation and policy to provide accurate and relevant advice

- Drafting and reviewing high-level documents, including briefs, presentations, proposals, and reports to a high standard, working closely with relevant subject matter experts across the Division

- Ensuring the Division Head is prepared and briefed for their engagements, including providing Board and Committee support

- Overseeing business process governance, operating budgets, records management, and audit support

- Collating, analysing, and reporting on business data (e.g. financial, workforce metrics)

- Leading workforce and establishment planning, including capacity management

- Managing HR processes and providing advice, including WHS and security compliance

- Leading and developing team members to achieve business outcomes

- Work collaboratively, build and sustain effective relationships, motivate and provide constructive feedback to the team and work area

- Assist the Chief of Staff with the daily operations of the Executive Office and provide any other support as required

About our Team

CASG exists to meet the Australian Defence Force's (ADF) military equipment and supply requirements, identified by Defence and approved by Government. CASG manages a multi-billion dollar portfolio of complex, high-profile acquisitions and sustainment activities supporting armed forces.

Our Ideal Candidate

The right person for this role will apply professional communication skills to collaborate within the team and external stakeholders, to plan, coordinate and maintain oversight of required business operations activities with leadership and strategic thinking. You will enjoy working across a variety of tasks and prioritising requests from various stakeholders.

Consultation and stakeholder engagement will be key to your success, ensuring you understand business requirements and effectively achieve results. You will be adept at using your initiative and business acumen to make informed decisions, present persuasive arguments and resolve problems.

You will have strong customer service and work ethic, always acting with professionalism and integrity, with close attention to privacy and confidentiality. Your ability to give and receive constructive feedback will support you and the team to review and improve processes through innovative thinking, and foster ongoing learning and professional development.

Importantly, your proactive and responsive nature will see you build and maintain professional networks that will support the achievement of team goals.

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