Executive Assistant

Core Duties - Work closely with a senior leader, influencing strategic initiatives and decision-making. - Play a key role in coordinating projects and improving operational efficiency across multiple sites. - Be part of a dynamic, values-driven organization making a real impact in education. Provide high-level executive support while driving strategic impact across a dynamic, multi‑site education portfolio. About the company Our client is a large education‑focused organization responsible for the leadership and management of a network of schools educating over 20,000 students across primary, secondary, K–12, and flexible learning centers. The organization is committed to excellence in learning, innovation, and providing meaningful community impact. About the opportunity This is a high‑profile, trusted role providing executive‑level support to the Director. You will act as a professional gatekeeper, managing competing priorities, facilitating smooth operations, and ensuring governance and reporting obligations are met. You will coordinate projects, prepare reports, and support operational and strategic initiatives across the organization. Key Responsibilities - Provide high‑level executive and administrative support, including diary management, travel coordination, correspondence, and meeting preparation. - Prepare board papers, committee documentation, briefings, and reports to a professional standard. - Act as the first point of contact for the Director, exercising discretion and confidentiality at all times. - Support system‑wide improvement initiatives, track project deliverables, and streamline processes to enhance operational efficiency. - Collate, analyze, and prepare data, reports, and briefings to inform executive decision‑making. - Liaise with internal and external stakeholders, ensuring professional and effective communication. - Implement and maintain office systems, digital records, and compliance processes. About you - Proven experience providing high‑level executive support in a complex organization. - Exceptional organizational, time management, and multitasking abilities. - Strong interpersonal and communication skills, with the ability to build and maintain relationships across multiple levels. - Demonstrated ability to handle confidential information with discretion and integrity. - Advanced ICT skills including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, and other business systems. - Relevant qualifications (Certificate IV or Diploma in Business Administration or equivalent experience). - Current Class C driver’s licence. Desirable: - Experience supporting senior leadership in an education or multi‑site environment. - Proven ability to implement and improve administrative systems and processes. Why Join: - Play a pivotal role supporting a senior executive in a dynamic education portfolio. - Be part of an organization committed to operational excellence and strategic impact. - Opportunity to work collaboratively across multiple teams and campuses, influencing decision‑making. - Competitive remuneration and professional development opportunities. How to apply If you are a highly organized, proactive professional who thrives in a dynamic environment and wants to make a meaningful impact across a strategic education portfolio, we want to hear from you. To learn more about key responsibilities, company culture and associated benefits of this opportunity, please contact Louise Mann today on 02 4927 2024 or louisem@peoplefusion.com.au for a confidential discussion. Alternatively, click "Apply" to submit your covering letter and CV. We will review applications and invite suitable candidate to interview as applications are received so we encourage you to apply as soon as possible. Equal Opportunity At peoplefusion we don’t just accept diversity and inclusion — we celebrate it We strive to create an environment of equal opportunity regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, religion or physical ability, and welcome applications from people from all backgrounds. If you require any assistance with your application please don’t hesitate to contact us. #J-18808-Ljbffr