▷ [Immediate Start] Executive Assistant

💼 Hunter New England Local Health District

REQ616566

Employment Type: Permanent Full Time - job share arrangements will be considered

Position Classification: Health Manager Level 1

Remuneration: $84,436 - $112,331 + 12% Super + Salary Packaging

Hours Per Week: 38

Requisition ID: REQ616566

Location: New Lambton Heights and Sky Central West, Charlestown

Applications Close: Sunday the 16th of November

Love being the go‑to person who keeps everything running smoothly. Step into a role where every day makes an impact on how healthcare is delivered.

About the Role

This is a unique opportunity to support two senior leaders at the forefront of infrastructure and digital innovation within Hunter New England Health. As Executive Assistant to the Executive Directors of Infrastructure, Planning & Sustainability and Information Communication & Technology, you’ll play a pivotal role in keeping two complex and fast‑moving portfolios running smoothly.

You’ll provide high‑level administrative and organisational support, manage correspondence and communications, coordinate meetings and travel, and act as the key point of contact for internal and external stakeholders. This is a dynamic role that requires initiative, discretion, and the ability to anticipate needs before they arise.

Within the role you would be responsible for:

- Manage correspondence, diaries, meetings, and travel for two Executive Directors.

- Draft and coordinate high‑quality documentation, agendas, and correspondence.

- Provide professional secretariat support to committees and key meetings.

- Build and maintain strong working relationships with senior staff and external stakeholders.

- Exercise sound judgement and initiative to manage priorities and issues independently.

About You

You’re a proactive and highly organised professional who thrives in a busy environment and can handle competing priorities with confidence and discretion. You have:

- Proven experience supporting senior executives in a complex organisation.

- Advanced skills in Microsoft Office and strong general technology proficiency.

- Excellent communication, negotiation, and interpersonal skills.

- The ability to adapt quickly, problem‑solve, and maintain confidentiality.

Sustainable Healthcare initiatives: Together towards zero

Additional Days Off (ADO) each month for full‑time employees

Employee Assistance Program (EAP) for staff and family members

Opportunities to collaborate with a broad range of clinical and non‑clinical professionals

Enjoy a supportive and collaborative team culture.

This is your chance to support leaders driving innovation and change across our health district. Join us and help deliver exceptional healthcare for every patient, every time

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

At Hunter New England Local Health District, we are an inclusive employer dedicated to fostering a diverse, inclusive, and welcoming workplace. Our commitment to a workforce that reflects the community we care for is essential for delivering the highest quality healthcare to our community. We encourage people with diverse lived experiences to apply. If you require any accommodations or adjustments to the recruitment process please let us know when you apply or at any stage of the process. We will work with you to meet your needs and create the best possible experience. Please contact HNELHD-Diversity@health.nsw.gov.au for confidential support to ensure an equitable, barrier‑free application process.

To be eligible for permanent employment in this position you must be an Australian Citizen, or a permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport. Employment of a temporary visa holder may only occur if no suitable local candidate is identified for the position; in this instance, you may only be offered employment in line with the conditions and expiry date of your visa.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

NSW Health acknowledges the people of the many traditional countries and language groups of New South Wales. It acknowledges the wisdom of Elders past and present, and pays respect to all Aboriginal communities of today.

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