Project Administrator

Overview

We are a successful civil contracting business with over 35 years operating in Australia. With the agility and personal connection of a Tier 2, the expertise of a Tier 1, and the enhanced resources of VINCI, our employees and clients get the best of three worlds. There has never been a better time to join our team – with several project wins on the horizon, including a major project with packages to be awarded early 2025, you will have the chance to be part of exciting new ventures and contribute to shaping the future of infrastructure in Melbourne.

As a progressive civil engineering firm built on the strong foundations of our unique history, we engage, enable and empower our people to be better. With you, we are altogether stronger in building the future we want.

Be part of the Eastern Freeway - Hoddle to Burke Alliance and help deliver one of Melbourne’s most exciting transport upgrades. We’re transforming the Eastern Freeway with major upgrades that will make travel smoother, safer, and more connected for the east. From big engineering moments to community focused design, this is a project where your work will make a real difference.

About the role

We are seeking a proactive and detail-oriented Project Administrator to join our team. You will provide essential administrative and commercial support to ensure smooth project delivery, including document control, correspondence, and meeting coordination. You will manage job costing activities such as subcontractor invoices, progress claims, and payment schedules, and oversee site logistics including vehicles, plant, equipment, and leave registers. With a focus on financial accuracy, you will assist with cost forecasting, supplier reconciliations, and purchasing. The ideal candidate will bring strong organisational skills, attention to detail, and a commitment to the project’s safety, quality, and compliance standards.

Responsibilities

- Provide day-to-day administrative and commercial support to the project team, including document control, correspondence, and meeting coordination.
- Manage job costing activities, including data entry of dockets, subcontractor invoices, progress claims, and payment schedules.
- Oversee site logistics and registers, including vehicles, plant, equipment, and project leave records.
- Support financial controls and reporting, such as invoice checking, supplier reconciliations, purchasing, and cost forecasting.
- Uphold safety, quality, and compliance standards, ensuring adherence to policies, procedures, and regulatory requirements.

The successful applicant will have the following skills and experience

- Certificate III in Business Administration or similar.
- Proven experience in job costing, purchasing, and accounts, ideally within the construction or infrastructure sector.
- Advanced data entry skills with a strong focus on speed, accuracy, and attention to detail.
- High-level data entry skills with speed and accuracy, experience with Viewpoint or similar job costing programs, intermediate to advanced Microsoft Office skills, and strong attention to detail.
- Current C-Class Driver’s License.

We have a range of additional benefits available for our employees

- Health & Wellbeing – discounted health insurance, seasonal vaccinations, wellness discounts, fertility benefit and employee assistance program (EAP).
- Time for life / Work life balance – birthday leave, purchased leave program, paid parental leave and flexible work arrangements.
- Financial wellbeing – competitive remuneration, annual performance bonuses, salary continuance insurance and employee share program.
- Career development – training, mentoring programs, and leadership development program.

Many of our projects are located in regional areas, therefore all applicants must hold a current Driver’s Licence and have their own transport.

Seymour Whyte is an Equal Opportunity Employer, and we encourage applications from candidates with diverse backgrounds, including veterans. Our commitment to an equitable construction industry extends to an inclusive culture that embraces our differences and gives everyone the opportunity to grow and be equally valued. We’re unified in our direction toward having a workplace that is balanced and fair for all.

Next steps

- Submit your CV online to apply for this role.
- All successful applicants will be required to undergo a pre-employment medical and criminal history check.
- Applications will only be accepted from candidates who have the right to work in Australia.

Reference code: 494537

Our internal Talent Acquisition team is managing this role; applications will not be accepted from recruitment agencies.

#J-18808-Ljbffr