Administration Assistant

4 weeks ago

Ballarat, Australia Respect Group Limited Full time

Are you an organised, friendly, and reliable admin all-rounder with a passion for supporting others? We’re looking for an Administration Assistant to join our aged care facility in Portland, Victoria and help ensure the smooth day-to-day running of our facility Bayview Haven. This is a rare opportunity to join a supportive, fun, and friendly team where your work truly makes a difference.

The role will be 15 hours per fortnight with potential to increase in future.

About the Role

This is a diverse and rewarding position where you’ll be the go-to support person for both our General Manager and broader team. You/'ll also play an important role in welcoming and assisting residents, families, visitors, and staff.

Your days will be busy and varied from managing reception and rostering, to handling mail, ordering supplies, and providing general administrative support. You/'ll also assist with resident admissions, maintain records, support finance processes, and help with onboarding and training.

Key Responsibilities

- Be the friendly face at reception, responding to phone, email, and in-person enquiries
- Provide day-to-day admin support to the General Manager and other staff
- Assist with rostering and timesheet management
- Help coordinate new resident admissions and maintain accurate resident records
- Manage office supplies and petty cash
- Process invoices and support basic financial transactions
- Assist with staff onboarding, uniforms, and training records
- Maintain a professional, welcoming environment for all visitors and team members

What You/'ll Bring

- Previous experience in an administration or reception role (aged care experience a bonus)
- Strong customer service and communication skills
- Confident using Microsoft Office and comfortable with rostering or finance systems
- High attention to detail and excellent organisational skills
- Able to handle confidential information with discretion
- Certificate III in Business Administration (desirable)
- Current NDIS Worker Screening or National Police Check, or willingness to obtain one

Why Join Us?

We’re a passionate team driven by our mission to care for the elderly with respect, dignity, and kindness. You’ll be part of a supportive, people-first workplace where your contribution truly makes a difference.

About Respect Aged Care

Founded in 1922, Respect Aged Care is a not-for-profit organisation committed to delivering high-quality care and fostering communities of belonging for older adults. With facilities across most states, we support thousands of residents and staff in our aged care homes, retirement villages, and home care services.

Our guiding belief is simple: Everyone deserves the right to a life well-lived, with dignity and respect.

Our Mission, Vision & Values

We’re committed to creating an environment where the elderly feel respected, valued, and a true sense of belonging. Our team lives by values like care, teamwork, courage, and excellence, and we’re looking for someone who shares these values to grow with us.

How to Apply

Ready to bring your admin skills to a role with real impact? Apply now with your resume and a brief cover letter outlining your suitability for the position

#J-18808-Ljbffr

  • Administration Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Rodd Locksmiths Full time $45,000 - $60,000 per year

    Rodd Locksmiths is Ballarat's number one choice in locksmithing, master key solutions and security services. We are members of the Master Locksmith Association of Australia (MLAA). We have been helping the local communities of Ballarat and beyond for 45 years with our high-quality security solutions. We are a young, energetic team and can offer a fun and...

  • Administration/personal Assistant

    2 weeks ago

    Ballarat, Australia Cottrell Group Pty Ltd Full time

    **Administration/Personal Assistant (PA)** - **Fantastic career opportunity in established yet modern local firm**: - **Work closely with the business Partners**: - **Collaborative & supportive work environment** PPT is one of the most experienced and highly regarded financial services firms in the Ballarat area, offering a high level of knowledge and...

  • Administration Assistant

    2 weeks ago

    Ballarat, Victoria, Australia Grampians Health Full time $104,000 - $130,878 per year

    Company description: Grampians Health exists to serve our communities across the Grampians region, providing complete care as close as possible to people's homes.Job description: About The RoleWe are seeking applications from Administration Assistants to join our casual bank. Administration Assistants are required to work onsite and will cover staffing...

  • Administration Assistant

    2 weeks ago

    Ballarat, Australia St John of God Health Care Full time

    Your role at St John of God Ballarat The purpose of this position is to provide comprehensive and collaborative administrative support to the Patient Services Administration team, in the completion of clerical functions for patient’s admission through to discharge and provide a high-quality customer service to internal and external stakeholders. The...

  • Administration Assistant

    3 days ago

    Ballarat, Australia Ballarat Health Services Full time

    **CDAMS Adminstration Assistant** **HS1** **Hours: 48 per fortnight permanent** **About Grampians Health** Grampians Health was established 1 November 2021, bringing together Edenhope and District Memorial Hospital, Stawell Regional Health, Wimmera Health Care Group and Ballarat Health Services to deliver safe, sustainable, healthcare tailored to changing...

  • Administration Assistant

    3 days ago

    Ballarat, Australia Everyday Independence Full time

    Work in an industry leading and person-centred allied health organisation - Make a meaningful impact through outstanding customer service and administration - Enjoy a dynamic role where no two days are the same **Job title -**Administration Assistant **Location -**Ballarat **Employment Type -**Part-time (3 days per week, 22.8 hours) **Salary -**$25 - $31...

  • Office Administrative Assistant

    3 days ago

    Ballarat, Australia Handy Girl Australia Full time

    At **Handy Girl Australia **we focus on delivering quality service provision for all of our trusted clients. Our reputation is critically important and doing the job right first time-everytime is what we strive to achieve. We work closely with our clients and take the time to understand their needs. We are the leading all-female crew of property maintenance...

  • Administration Assistant

    2 weeks ago

    Ballarat, Australia Ballarat Health Services Full time

    Ballarat Central, VIC, AU, 3350 **Administration Assistant - Emergency** **Fixed Term Part Time (until 8/3/2026)** **About the Role** Grampian Health Ballarat is a leading healthcare provider committed to delivering high-quality care to our community. We are currently seeking a motivated and highly organized individual to join our team as an Emergency...

  • Administration Assistant

    2 weeks ago

    Ballarat, Australia La gestion du cabinet dentaire Full time

    Join our educational center in Ballarat, specializing in dental practice management, with flexible work arrangements and growth opportunities! Tasks - Assist with daily administrative tasks. - Organize and schedule meetings. - Maintain and update records. - Support event planning and coordination. - Handle communication and inquiries. **Requirements**: -...

  • Administration Assistant

    2 weeks ago

    Ballarat, Victoria, Australia St John of God Health Care Full time $179,999 - $199,999 per year

    Your role at St John of God BallaratWe are seeking applications for an Administration Assistant to join our emergency department on a casual basis.You will be responsible for providing high-level administration support to the ED team. Hours will range each week with occasional nightshift cover required when needed. To be considered for this role you must be...