Administration Assistant

2 days ago

Ballarat, Australia Respect Group Limited Full time

Are you an organised, friendly, and reliable admin all-rounder with a passion for supporting others? We’re looking for an Administration Assistant to join our aged care facility in Portland, Victoria and help ensure the smooth day-to-day running of our facility Bayview Haven. This is a rare opportunity to join a supportive, fun, and friendly team where your work truly makes a difference.

The role will be 15 hours per fortnight with potential to increase in future.

About the Role

This is a diverse and rewarding position where you’ll be the go-to support person for both our General Manager and broader team. You/'ll also play an important role in welcoming and assisting residents, families, visitors, and staff.

Your days will be busy and varied from managing reception and rostering, to handling mail, ordering supplies, and providing general administrative support. You/'ll also assist with resident admissions, maintain records, support finance processes, and help with onboarding and training.

Key Responsibilities

- Be the friendly face at reception, responding to phone, email, and in-person enquiries
- Provide day-to-day admin support to the General Manager and other staff
- Assist with rostering and timesheet management
- Help coordinate new resident admissions and maintain accurate resident records
- Manage office supplies and petty cash
- Process invoices and support basic financial transactions
- Assist with staff onboarding, uniforms, and training records
- Maintain a professional, welcoming environment for all visitors and team members

What You/'ll Bring

- Previous experience in an administration or reception role (aged care experience a bonus)
- Strong customer service and communication skills
- Confident using Microsoft Office and comfortable with rostering or finance systems
- High attention to detail and excellent organisational skills
- Able to handle confidential information with discretion
- Certificate III in Business Administration (desirable)
- Current NDIS Worker Screening or National Police Check, or willingness to obtain one

Why Join Us?

We’re a passionate team driven by our mission to care for the elderly with respect, dignity, and kindness. You’ll be part of a supportive, people-first workplace where your contribution truly makes a difference.

About Respect Aged Care

Founded in 1922, Respect Aged Care is a not-for-profit organisation committed to delivering high-quality care and fostering communities of belonging for older adults. With facilities across most states, we support thousands of residents and staff in our aged care homes, retirement villages, and home care services.

Our guiding belief is simple: Everyone deserves the right to a life well-lived, with dignity and respect.

Our Mission, Vision & Values

We’re committed to creating an environment where the elderly feel respected, valued, and a true sense of belonging. Our team lives by values like care, teamwork, courage, and excellence, and we’re looking for someone who shares these values to grow with us.

How to Apply

Ready to bring your admin skills to a role with real impact? Apply now with your resume and a brief cover letter outlining your suitability for the position

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