People and Culture Coordinator

About Woods Bagot – Architecture for Worlds Ahead

We design places that meet the challenges and opportunities of our rapidly changing world. Our commitment to exploration, impact and community creates enduring, forward‑thinking outcomes, unlocking humanity’s highest potential.

With a global design culture devoted to creativity, resilience, and purpose – we ensure every project contributes to our client’s vision, inspiring future generations.

About the Role

Woods Bagot is seeking a People & Culture Coordinator with SAP SuccessFactors experience for a 6‑month fixed‑term contract to support our team during a busy project. Based in our Melbourne studio, you will be part of an agile, experienced and supportive People & Culture (P&C) global function.

As the People & Culture Coordinator, you’ll be the backbone of our HR operations focused on our Australian region, ensuring data integrity, supporting key people processes, and enabling our team to thrive.

Your responsibilities will include:

- Assisting the Regional P&C Manager with employment contracts and related employment paperwork.

- Liaising with P&C, studios and payroll to ensure employee related documentation and processes are followed.

- Ensuring all employee changes are effectively recorded and executed within our HRIS and employee files.

- Ad hoc and regular reporting and data auditing.

- Responding to system enquiries and escalating issues when required.

- Providing advice to managers and employees on how to effectively use P&C systems.

- Administration for global and regional P&C teams.

- Back up support to HRIS Administrators in other regions.

- Support with annual performance/ pay/ promotion cycle including maintaining spreadsheet data.

- Contribute to P&C related projects and initiatives.

About You

You’re experienced with SAP SuccessFactors (ideally Employee Central, Time Off, Performance & Goals, and Story Reporting) and bring strong Excel skills. You thrive in complex, global environments and are passionate about process excellence. Your attention to detail and proactive mindset will help us deliver best‑in‑class HR support. A tertiary qualification in a related HR or business field, is essential.

From an interpersonal perspective you will be someone who enjoys working in a team environment but can also work autonomously and drive your own work and delivery. You will get along with a variety of people and personalities and enjoy working within a creative and fast paced environment.

How to Apply

Please submit your up‑to‑date resume and cover letter in a combined document via our LinkedIn post. Applications will be treated in the strictest confidence. We do not accept unsolicited resumes or names from agencies.

Mandatory requirement: It is an essential requirement that at the time of applying for this position applicants must have the legal right to work in Australia (an Australian citizen or Permanent Resident).

Inspiration. Innovation. Inclusiveness. We are Woods Bagot.

Woods Bagot is an equal opportunity employer. We are committed to equal employment opportunity regardless of race, colour, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.

At Woods Bagot, we are committed to creating an environment where difference is celebrated, valued and respected, practices are equitable and our people feel like they belong. We accept that none of us is smarter than all of us. We believe building a diverse workforce is the foundation to creativity and innovative design – it is only by working together that we can realize the potential of our people, clients and communities around us. Through our inclusive leadership and our truly global studio network of architects and designers, you will find your voice and have the support and flexibility required to bring your whole self to work and build an exceptional career.

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