▷ Apply in 3 Minutes Operations Administrator

3 weeks ago

Bunbury, Australia Mammoet Full time

SUMMARY OF THE ROLE Our administrative team is essential to the smooth operation of our business. Based in Port Hedland, you will play a key role in supporting branch operations through effective organisation, implementation, and execution of administrative functions. This is an exciting opportunity to contribute to the success of a global leader in heavy lifting and transport solutions. WHAT YOU’LL BE DOING - Provide high-level administrative support to the MSA Operations Manager, including scheduling, correspondence, and daily coordination. - Manage site access, inductions, and compliance documentation for personnel and equipment. - Collate and verify timesheets and activity reports for accurate invoicing. - Assist with purchase orders, variations, and other commercial documentation. - Maintain accurate WBS and Work Order tracking in client systems (e.g. SPEAR, Assignar). - Prepare and submit professional client correspondence and documentation within required deadlines. - Coordinate communication between workshop, logistics, and operations teams to ensure project efficiency. - Maintain organised filing systems for all operational records, including safety documentation and permits. - Provide administrative support for shutdown planning, mobilisation, and demobilisation. - Act as the main contact for operational staff regarding leave, uniforms, and general admin queries. - Process and track leave applications in line with company policies. - Support onboarding and offboarding processes, ensuring all documentation and compliance requirements are met. WHAT YOU’LL NEED - Exceptional organisational and time management skills in a fast‑paced environment. - Strong attention to detail and accuracy in documentation and data entry. - Excellent communication and interpersonal skills, with confidence liaising across all levels. - Proficient in Microsoft Office Suite and operational systems such as Assignar, SPEAR, or SAP. WHAT YOU’LL GET - Join our Rewards and Recognition programme for monthly, quarterly and annual prizes - Access to Mammoet's Employee Assistance Program - Promote our values of Love the Work, Take Care, Perform as a Team, Results Count and Be responsible - Join a team where you are an important member of a close-knit community of professionals - Salary packaging and novated leasing options on offer WANT TO KNOW MORE? If you feel this role is for you, please click the "Apply" link to start your application or email a copy of your CV to recruitment.australia@mammoet.com. We look forward to hearing from you and starting the pathway to your career with Mammoet Mammoet Australia is an equal opportunity employer and encourages Aboriginal and Torres Strait Islander applications. Interesting in hearing more? Follow us on LinkedIn and Facebook for news, updates and career opportunities #madeformammoet #J-18808-Ljbffr

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