▷ Urgent: Executive Assistant

Executive Assistant to the CEO, DCS and DFS

- Permanent full-time opportunity
- Provide comprehensive support to the CEO, Director of Clinical Services and Director of Finance and Support Services.
- Join our Executive Support team

You will work closely with us to provide outstanding administrative support to the Executive Team of two hospitals, with the majority of time based at Glengarry. Be a key player in ensuring our operations run smoothly and efficiently, with excellent communication, governance and professionalism.

This key role also provides backup support for doctor credentialing management.

Duties will include, but not limited to:

- Coordination of Executive schedules and calendar management
- Coordination of meetings for Executive team and committees, including preparing agendas, electronic minutes and management of confidential documents
- Provide confidential and efficient secretarial services in relation to the flow of information to and from the office of the relevant Executive member/s
- Provide timely and accurate information in response to queries by patients, visitors and other customers
- Effectively and efficiently liaise with all levels of staff and various other organisations
- Responsibility for document creation, revision and control
- Prepare, format and deliver documents to the appropriate parties as directed by the relevant Executive member/s
- Assisting with producing and distributing communications to staff and doctors
- Provide backup support for the management of doctor Credentialing applications and renewals, and maintaining accurate and up-to-date records of doctor credentials, qualifications, licenses, and certifications.
- Support the leadership team with project management and initiatives as assigned by the executives i.e: new system rollouts,
- Planning and execution of events and maintaining event calendars
- Collaborate with departments to collect and feature important information for staff newsletters for both sites.
- Booking and coordinating Executive travel.
- Ordering of stationary and other no-clinical supplies.
- Executive team expense reconciliation
- Assist new members of staff with orientation
- Be involved and support continuous improvement projects and audits being undertaken in the department and the organisation
- Assist in compiling data and generating reports to track initiatives
- Provision of hospitality for Executive guests & visitors.
- Other administrative tasks as required.

About You

To succeed in this role, you will demonstrate prior experience supporting an executive or team, ideally within a hospital setting.

You will also bring;

- A high degree of professionalism, with excellent verbal and written communication skills
- A positive attitude and a high degree of self-confidence, with the ability to engage seamlessly with stakeholders at all levels
- Outstanding personal efficiency with high level capacity to multitask and managing priorities and deadlines.
- Experience in a similar role within the Private Hospital sector is highly desirable.
- Advanced proficiency with IT systems and Microsoft Office including; Outlook, Word, Excel and PowerPoint. Basic graphic design skills would be a bonus.
- Flexibility to meet variable work hour demands.

What’s in it for you?

- Professional Advancement: Recognition, Rewards, Professional Development, and Employee referral programs. Free access to LinkedIn Learning, education scholarships and the Ramsay Leadership Academy to support career progression.
- Discounts: Ramsay Rewards - Access great deals at major retailers. Hospital, Allied Health & Pharmacy discounts - you’ll pay less for hospital cover and receive higher extras limits for things like General and Major Dental.
- Health and Wellbeing: Flexible work opportunities with the ability to have a say in your roster, Flexible Leave Program, and a free Employee Assistance Program offering access to confidential counselling, coaching and support 24/7.
- Leisure/Social/Financial: Discounts for leisure travel with selected Hotels, salary sacrifice opportunities e.g., airport lounge membership, self-education expenses, novated leasing and more.

About us

Glengarry Private Hospital is located in Duncraig, 15km north of Perth CBD and has been a leading provider of specialist healthcare to the communities in Perth’s northern suburbs since 1977.

Attadale Rehabilitation Hospital is a dedicated rehabilitation hospital located 9kms south of the Perth CBD.

Ramsay Health Care is committed to Child Safety. Details of our commitment are set out in our Code of Conduct, available at www.ramsayhealth.com

Requirements

- Must provide a National Police check conducted within the previous 12 months
- Depending on the role, Ramsay may require a Working-With-Children check and proof of immunisation against infectious diseases.

To Apply

All applications must be lodged online. Applications made by recruitment agencies will not be considered.

Advertised: 07 Oct 2025 W. Australia Standard Time
Applications close: 21 Oct 2025 W. Australia Standard Time

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