Administrative Officer

Location: Nedlands Unit/Division: Child and Adolescent Mental Health Services > CAMHS Executive Office Work Type: Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time This is a recruitment poolfor permanent and fixed-term full-time and part-time appointmentswith the possibility of extension(s) and/orpermanency. We currently have onepermanent full-time position and one fixed-term full-time positionavailable, with the possibility of extension(s) and/orpermanency. Job sharearrangements may be considered. AboutOur Team: The Child andAdolescent Mental Health Services (CAMHS) in WesternAustralia offer support, advice and treatment to children andadolescents from birth to 18 years who are experiencing mentalhealth challenges. CAHS helps children grow andthrive and we offer these same opportunities to the nurses who joinour team. Our team-oriented approach allows for extensive clinicalupskilling, and leadership development opportunities for nurses ofall levels. Aboutthe Role: You will provide ahigh-level, comprehensive, and confidential administrative andsecretarial service to the Director, Head of Department, and otherofficers within the CAMHS Corporate Office. You will also supportthe Finance and Business Analyst with regional facilitiesmanagement. As part of the CAMHS team,you will work in a dynamic environment, contributing to thedelivery of high-quality mental health services for children andadolescents. We offer flexible part-time and full-time shifts,along with opportunities for professional development andtraining. What You’llBring: - Provenability to deliver high-level, confidential administrative andsecretarial support to senior leadership. - Experience supportingregional facilities and asset management functions. - Strongcommunication skills to manage correspondence, receptionduties, and direct enquiries effectively. - Competence incoordinating executive meetings, including preparing agendas,minutes, and documentation. - Attention to detail inmaintaining records, HR paperwork, and staffrosters. - Proficiency in dataentry, reporting, and managing information systems. - Abilityto process requisitions, orders, and invoices, and assist withfinancial reconciliation. - Organisational skills tosupport events, equipment maintenance, and quality assuranceactivities. - Capability to preparepresentation materials and maintain up-to-date policies andprocedures. We welcome your applicationvia the ‘Apply for Job’ button at the bottom of thispage. Your application should contain the following: - Acurrentresumeand cover lettersummarises yourexperience and how you are able to meet the positionrequirements. - Astatement addressing Essential Selection Criteria1 to 6, including relevant examples,limited to a maximum of three pages. - Thename, email and contact details of two referees who can becontacted to provide a reference. Referees should include atleast one individual who has been or is your direct LineManager/Supervisor. - We willcontact you to seek your confirmation prior to contacting yourlisted referees. Role relatedquestions:We encourage you tocontactJenny Jackson, Coordinator Office ofMental Health Executive, onJennifer.Jackson@health.wa.gov.au or08 6389 5807 with any specific questions related to thisrole. Help in submittingyour application:If you experience technicaldifficulties while applying online, please contact EmployeeServices on 13 44 77 for immediate assistance during businesshours. SelectionCriteria:Please see the attached JobDescription Form. Eligibility toApply:To be eligible for appointment, applicantsmust have a valid working visa (for fixed term appointments) or bean Australian citizen, permanent resident, or have a visa to liveand work indefinitely in Australia (for permanentappointments). This position is subject toaWestern Australian Working With Children (WWC)Check. For further information please refer to the WWCwebsite at:https://workingwithchildren.wa.gov.au OtherConditions:WA Health engages staff in positions oftrust and responsibility. WA Health policies require applicants toundertake criminal records screening and integrity checking as partof the appointment process. Referees may also be asked to commenton an applicant’s integrity and past demonstration of ethicalbehaviour. Whilst this selectionprocess will initially be used to fill the above fixed-termvacancy, it may also be used to fill other "similar" vacanciesthroughout the health service. In addition to this, should thesuccessful applicant decline or vacate the advertised vacancy, thenthe next most suitable applicant may also be selected from thisprocess. Both of these options remain valid for a period of twelve(12) months from whenthe authorised delegate endorses therecruitment decision. Appointments may be made from this pool until30/9/2026. About our CAMHSDirectorates - Community CAMHS - CommunityCAMHS offers mental health assessment and multidisciplinaryintervention for children and young people up to the age of 18years. - Specialist Services and Day Programs - TheSpecialist Services and Day Programs consists of ComplexAttention and Hyperactivity Disorder Service, MultisystemicTherapy, Pathways and Touchstone. These programs supportchildren and young people who have complex mental healthneeds. - Acute CAMHS - Acute CAMHS, based at PerthChildren’s Hospital has a mental health inpatient unit(Ward 5A), Paediatric Psychiatric Inpatient In-Reach Team(PPIRT), Eating Disorder Service and Gender DiversityService. CAHSvalues:To achieve our vision ofhealthykids, healthy communities, CAHS is committed to providing aworkplace culture that is driven and shaped by our valuesof Compassion , Collaboration , Equity , Respect , Excellence and Accountability .During theselection process you may be assessed on your ability to fulfil theresponsibilities of this position in accordance with the values. Ifyou have any questions regarding this, please contact the personnamed in this advert. WA Health is committed toeliminating all formsof discrimination in the provision ofour service. We embrace diversity and strongly encourageapplications from people from culturally diverse backgrounds andpeople with disabilities. In addition, we arecommitted to growing our Aboriginal workforce as part of WA HealthAboriginal Workforce Policy. As a measure to achieve equality,Section 51 of the Equal Opportunity Act 1984 applies to thisposition and Aboriginal and Torres Strait Islander peoples areencouraged to apply. ForAssistanceincluding any adjustment needed toaccommodate a disability and confidential enquiries – pleasecontact the Strategic Talent Acquisition Recruitment Team (START)service via email:CAHS.TalentAcquisition@health.wa.gov.au Lodgement is systemgenerated. Any submissions on, or after, 4:00pm on the closing datewill not be accepted. LATE OR EMAIL APPLICATIONS WILL NOT BECONSIDERED. Position Title Administrative Officer Agency Child and Adolescent Health Service Location Nedlands Unit/Division Child and Adolescent Mental Health Services > CAMHS Executive Office Work Type Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time Position No. Pool Ref 00008579 Closing Date 2025-10-09 4:00 PM Position Title Administrative Officer Location Nedlands Work Type Fixed Term - Full Time, Fixed Term - Part Time, Permanent - Full Time, Permanent - Part Time Position No. Pool Ref 00008579 Closing Date 2025-10-09 4:00 PM Description CRVCID703581 This is a recruitment poolfor permanent and fixed-term full-time and part-time appointmentswith the possibility of extension(s) and/orpermanency. We currently have onepermanent full-time position and one fixed-term full-time positionavailable, with the possibility of extension(s) and/orpermanency. Job sharearrangements may be considered. AboutOur Team: The Child andAdolescent Mental Health Services (CAMHS) in WesternAustralia offer support, advice and treatment to children andadolescents from birth to 18 years who are experiencing mentalhealth challenges. CAHS helps children grow andthrive and we offer these same opportunities to the nurses who joinour team. Our team-oriented approach allows for extensive clinicalupskilling, and leadership development opportunities for nurses ofall levels. Aboutthe Role: You will provide ahigh-level, comprehensive, and confidential administrative andsecretarial service to the Director, Head of Department, and otherofficers within the CAMHS Corporate Office. You will also supportthe Finance and Business Analyst with regional facilitiesmanagement. As part of the CAMHS team,you will work in a dynamic environment, contributing to thedelivery of high-quality mental health services for children andadolescents. We offer flexible part-time and full-time shifts,along with opportunities for professional development andtraining. What You’llBring: - Provenability to deliver high-level, confidential administrative andsecretarial support to senior leadership. - Experience supportingregional facilities and asset management functions. - Strongcommunication skills to manage correspondence, receptionduties, and direct enquiries effectively. - Competence incoordinating executive meetings, including preparing agendas,minutes, and documentation. - Attention to detail inmaintaining records, HR paperwork, and staffrosters. - Proficiency in dataentry, reporting, and managing information systems. - Abilityto process requisitions, orders, and invoices, and assist withfinancial reconciliation. - Organisational skills tosupport events, equipment maintenance, and quality assuranceactivities. - Capability to preparepresentation materials and maintain up-to-date policies andprocedures. Howto apply: We welcome your applicationvia the ‘Apply for Job’ button at the bottom of thispage. Your application should contain the following: - Acurrentresumeand cover lettersummarises yourexperience and how you are able to meet the positionrequirements. - Astatement addressing Essential Selection Criteria1 to 6, including relevant examples,limited to a maximum of three pages. - Thename, email and contact details of two referees who can becontacted to provide a reference. Referees should include atleast one individual who has been or is your direct LineManager/Supervisor. - We willcontact you to seek your confirmation prior to contacting yourlisted referees. Role relatedquestions:We encourage you tocontactJenny Jackson, Coordinator Office ofMental Health Executive, onJennifer.Jackson@health.wa.gov.au or08 6389 5807 with any specific questions related to thisrole. Help in submittingyour application:If you experience technicaldifficulties while applying online, please contact EmployeeServices on 13 44 77 for immediate assistance during businesshours. SelectionCriteria:Please see the attached JobDescription Form. Eligibility toApply:To be eligible for appointment, applicantsmust have a valid working visa (for fixed term appointments) or bean Australian citizen, permanent resident, or have a visa to liveand work indefinitely in Australia (for permanentappointments). This position is subject toaWestern Australian Working With Children (WWC)Check. For further information please refer to the WWCwebsite at:https://workingwithchildren.wa.gov.au OtherConditions:WA Health engages staff in positions oftrust and responsibility. WA Health policies require applicants toundertake criminal records screening and integrity checking as partof the appointment process. Referees may also be asked to commenton an applicant’s integrity and past demonstration of ethicalbehaviour. Whilst this selectionprocess will initially be used to fill the above fixed-termvacancy, it may also be used to fill other "similar" vacanciesthroughout the health service. In addition to this, should thesuccessful applicant decline or vacate the advertised vacancy, thenthe next most suitable applicant may also be selected from thisprocess. Both of these options remain valid for a period of twelve(12) months from whenthe authorised delegate endorses therecruitment decision. Appointments may be made from this pool until30/9/2026. About our CAMHSDirectorates - Community CAMHS - CommunityCAMHS offers mental health assessment and multidisciplinaryintervention for children and young people up to the age of 18years. - Specialist Services and Day Programs - TheSpecialist Services and Day Programs consists of ComplexAttention and Hyperactivity Disorder Service, MultisystemicTherapy, Pathways and Touchstone. These programs supportchildren and young people who have complex mental healthneeds. - Acute CAMHS - Acute CAMHS, based at PerthChildren’s Hospital has a mental health inpatient unit(Ward 5A), Paediatric Psychiatric Inpatient In-Reach Team(PPIRT), Eating Disorder Service and Gender DiversityService. CAHSvalues:To achieve our vision ofhealthykids, healthy communities, CAHS is committed to providing aworkplace culture that is driven and shaped by our valuesof Compassion , Collaboration , Equity , Respect , Excellence and Accountability .During theselection process you may be assessed on your ability to fulfil theresponsibilities of this position in accordance with the values. Ifyou have any questions regarding this, please contact the personnamed in this advert. WA Health is committed toeliminating all formsof discrimination in the provision ofour service. We embrace diversity and strongly encourageapplications from people from culturally diverse backgrounds andpeople with disabilities. In addition, we arecommitted to growing our Aboriginal workforce as part of WA HealthAboriginal Workforce Policy. As a measure to achieve equality,Section 51 of the Equal Opportunity Act 1984 applies to thisposition and Aboriginal and Torres Strait Islander peoples areencouraged to apply. ForAssistanceincluding any adjustment needed toaccommodate a disability and confidential enquiries – pleasecontact the Strategic Talent Acquisition Recruitment Team (START)service via email:CAHS.TalentAcquisition@health.wa.gov.au Lodgement is systemgenerated. Any submissions on, or after, 4:00pm on the closing datewill not be accepted. LATE OR EMAIL APPLICATIONS WILL NOT BECONSIDERED. #J-18808-Ljbffr