Co-Curricular and Sports Coordinator

APPLICATIONS CLOSING Thursday 20 November 2025

Full Time

Join Hunter Valley Grammar School as our Co‑Curricular and Sports Coordinator – a dynamic role supporting the administration and delivery of our extensive co‑curricular and sports programs. Working closely with the Head of Co‑Curricular Sport and Director of Experiential Learning, you’ll manage logistics, compliance, and communication for sporting activities, coordinate events, and foster a culture of participation and sportsmanship. This position combines strong organisational skills with a passion for student development and community engagement.

About Us

Nestled in the picturesque Hunter Valley on 32 acres of green space, Hunter Valley Grammar School (HVGS) is an independent, non‑selective, secular, coeducational day school for students from Preschool to Year 12. Our innovative curriculum and co‑curriculum activities foster curiosity, critical thinking, and entrepreneurialism, preparing students for the challenges of tomorrow’s workplaces.

About the Role

Hunter Valley Grammar School seeks to appoint a full‑time permanent Co‑Curricular and Sports Coordinator to join our team.

The Co‑Curricular and Sports Coordinator (CCSC) is largely responsible for the administrative function of the HVGS’s Co‑Curricular and Co‑Curricular Sports Program, in consultation and under the direction of the Head of Co‑Curricular Sport – K-12 (HoCCS). The CCSC will also work closely with the Director of Experiential Learning & Co‑Curriculum (DoEL).

Work Pattern: This position is required to work 38 hours per week generally Monday to Friday 8:00am to 4:06 pm with a 30-minute lunch break, 48 weeks per year. However, dependent on the position requirements during each term, there may be a need to adjust the positions work pattern from term to term inclusive of a Saturday.

Key Duties

- Provide support to each of the co‑curricular sporting activities that HVGS offers and liaise with the HoCCS as to the sporting needs, including but not limited to costings, compliance and risk management strategies.

- Assist with the logistical, preparation and administrative functions of a range of School sporting events and Co‑Curricular programs to enhance student participation and the professional obligations of the sporting staff.

- Assist the DoEL and HoCCs with the management and creation of co‑curricular groups within the Student Management System (SMS) and any other systems as required.

- Be one of the major contact points for students, parents and the wider sporting community all whilst upholding the values of HVGS in every communication.

- Provide assistance with the commendations processes in collaboration with key staff.

- Manage the bookings of the School’s Sporting facilities.

- Manage the Referee requirements of the School’s sporting activities, in conjunction with the HoCCS.

- Prioritise staff, students and parents needs and demonstrate dedication to meeting their expectations by quickly and effectively solving problems and building credibility and trust.

- Effectively use the School’s SMS to maintain formal records and information required by the School.

- Have the ability to provide coaching guidance and support for key HVGS representative and club sports, preferably either netball or football (soccer).

- Support and/or coach students with off‑site competitions, which includes a weekend sport (netball or football) during the competition season.

- Develop positive relationships with students and promote a culture of active participation, sportsmanship and striving for personal best.

- Support and champion HVGS Values and Code of Conduct in all co‑curricular sporting activities.

- Work cooperatively and collaboratively across work areas to improve outcomes for students.

- Support HoCCS with the process of trialing and nominating students for sporting teams and pathways i.e., representative teams at HRIS, CIS AICES, etc

- Comply with all coaching expectations as indicated in the HVGS Sports Handbook.

- Other duties as directed.

About You

- Effective and proficient administration skills that are complimented with a high level of attention to detail and accuracy.

- Experience and knowledge of NSW sporting pathways for various sporting codes (HRIS, AICES, CIS highly desirable).

- Strong commitment to, and understanding of, the importance of sport (both competitive and recreational) in the development and education of school students.

- Developed interpersonal and communication skills and proven experience in engaging, motivating, and inspiring within and beyond their team.

- Proven dedication to customer service and continuous improvement.

- Displays strong organisational and time management skills, with an ability to prioritise tasks, meet prescribed deadlines, and concurrently manage several competing tasks.

- Ability to:

- Develop positive, empathetic, collaborative relationships with a wide range of internal and external stakeholders.

- Display empathy, enthusiasm, commitment and strong work ethic.

- Be flexible, agile, positive and resilient to operate and adapt in a dynamic environment.

- Pick up new skills and learn new systems quickly.

- Or willingness to coach a variety of sports on an as‑needs basis.

- Relevant qualifications in administration, exercise or sport‑related field is highly desirable.

- A valid Working with Children Check (WWCC) (resigned).

- Current CPR and First Aid certificate or willingness to obtain.

- Open Driver’s License (Light Rigid preferred), or willingness to obtain.

- Sport‑specific coaching qualifications are highly desirable.

- Hold a Level 1 S&C accreditation is highly desirable, or willingness to obtain.

For a complete picture of the role, you can find the full Job Description on our website here.

At HVGS, we’re dedicated to empowering our staff to thrive in the dynamic realm of teaching and learning. We uphold this commitment by equipping our educators with cutting‑edge tools and skills necessary to excel in their profession. Moreover, HVGS offers a suite of exclusive benefits to our valued staff members, including:

- 15 days Personal Leave for all full‑time, permanent staff (prorated for part‑time staff)

- Access to Fitness Passport, which provides you and your family with flexible access to a wide range of gyms and pools, at a discounted price.

- State‑of‑the‑Art teaching and learning infrastructure.

- Access to our comprehensive Employee Assistance Program.

- Access to Staff strength and conditioning sessions and the school gym.

- Salary Sacrificing options, including novated leasing.

Join HVGS and be part of a supportive community committed to your professional growth, well‑being, and success.

How to Apply

Applicants must apply by completing the onlineJob Applicationform here: https://www.hvgs.nsw.edu.au/about/employment/

Applications submitted via SEEK’s ‘apply for job’ button will not be considered.

For a confidential discussion regarding the role, please contact Human Resources on (02) 4934 2444 or [emailprotected] .

Hunter Valley Grammar School reserves the right to interview and appoint prior to the closing date.

Applications received after this date will not be considered. HVGS is an equal opportunity employer. All staff must have a current Employee Working with Children Check.

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