Accounting Clerk

We are looking for a highly organised and detail-oriented Accounts Clerk to join our finance team.

This role is central to the smooth operation of our financial processes across multiple companies. The ideal candidate will be proficient in a wide range of accounting duties, from daily transaction processing to critical month-end closing activities. A strong grasp of Xero, excellent reconciliation skills, and the ability to manage multiple priorities are essential for success in this position.

Overview

Key Responsibilities

Daily & Weekly Accounting Operations:

- Process accounts payable for all entities, including invoice verification, coding, and obtaining approvals.
- Manage the end-to-end supplier payment process and reconcile supplier statements.
- Perform daily bank reconciliations for all company accounts.
- Reconcile EFTPOS terminal transactions with point-of-sale systems and bank deposits.
- Collect, reconcile, and deposit all cash and cheques received.
- Reconcile company credit card and charge card statements (e.g., Volopay, AMEX).
- Verify new supplier details and check supplier credit notes for accuracy.
- Process employee expense reimbursements in accordance with company policy.
- Issue invoices and process journals for specific services (e.g., SFA invoices).
- Conduct a weekly revenue audit by reconciling all income streams to the general ledger.
- Calculate franchise fee and SFA.

Month-End & Financial Reporting:

- Execute all month-end closing procedures per the provided checklist.
- Prepare detailed bank and balance sheet reconciliations.
- Process and post accruals, prepayments, and inter-company/cost centre journals.
- Reconcile key accounts,including suspense, clearing, loans, and provisions.
- Manage payroll tax processing and reconciliation for all entities.
- Ensure the fixed asset register agrees with the general ledger.
- Accurately calculate and post accruals for payroll, superannuation, PAYG, and annual/long-service leave.
- Assist with the preparation and review of the Business Activity Statement (BAS), ensuring GST reconciliation.
- Support the annual audit process by preparing schedules and providing documentation.

Payroll & Administration:

- Process the company payroll accurately and on time.
- Maintain and reconcile all payroll-related clearing accounts.
- Perform general office duties and provide administrative support to the finance team.
- Liaise with suppliers and creditors regarding account queries and outstanding invoices.
- Assist with accounts receivable tasks as required.

Systems & Compliance:

- Maintain absolute confidentiality of all financial information.
- Adhere to all company accounting policies, procedures, and Work Health & Safety (WHS) standards.
- Log system issues and proactively suggest improvements to processes and systems.
- Provide coverage and maintain accounting functions during the Finance Manager's absence.

Essential:

- Proven experience (2+ years) in a similar accounts all-rounder or accounts clerk role.
- Proficiency in Xero accounting software is mandatory.
- Extensive experience with bank reconciliations, accounts payable, and month-end procedures.
- Solid understanding of basic accounting principles and GST.
- Demonstrated experience in processing payroll and related taxes.
- High degree of accuracy and attention to detail.
- Advanced Excel skills (Pivot Tables, VLOOKUPs).
- Excellent organisational and time management skills, with the ability to prioritise tasks to meet deadlines.
- Strong communication skills for liaising with suppliers and team members.
- Discretion and a strong ethical approach to handling sensitive information.

Desirable:

- Formal qualification in Accounting, Finance, orarelated field (Certificate or Diploma level).
- Experience working across multiple entities or cost centres.
- Experience with a variety of payment systems (e.g., Volopay, AMEX).
- Knowledge of Australian payroll legislation, superannuation, and leave entitlements.

Reporting Structure & Team Fit

- This role reports directly to the Finance Manager.
- You will be a key member of a small, collaborative finance team.
- The position requires a high degree of autonomy and responsibility, especially when covering for the Finance Manager.

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