Accounting Clerk

We are looking for a highly organised and detail-oriented Accounts Clerk to join our finance team.

This role is central to the smooth operation of our financial processes across multiple companies. The ideal candidate will be proficient in a wide range of accounting duties, from daily transaction processing to critical month-end closing activities. A strong grasp of Xero, excellent reconciliation skills, and the ability to manage multiple priorities are essential for success in this position.

Key Responsibilities

Daily & Weekly Accounting Operations:

• Process accounts payable for all entities, including invoice verification, coding, and obtaining approvals.
• Manage the end-to-end supplier payment process and reconcile supplier statements.
• Perform daily bank reconciliations for all company accounts.
• Reconcile EFTPOS terminal transactions with point-of-sale systems and bank deposits.
• Collect, reconcile, and deposit all cash and cheques received.
• Reconcile company credit card and charge card statements (e.g., Volopay, AMEX).
• Verify new supplier details and check supplier credit notes for accuracy.
• Process employee expense reimbursements in accordance with company policy.
• Issue invoices and process journals for specific services (e.g., SFA invoices).
• Conduct a weekly revenue audit by reconciling all income streams to the general ledger.
• Calculate franchise fee and SFA.

Month-End & Financial Reporting:

• Execute all month-end closing procedures per the provided checklist.
• Prepare detailed bank and balance sheet reconciliations.
• Process and post accruals, prepayments, and inter-company/cost centre journals.
• Reconcile key accounts, including suspense, clearing, loans, and provisions.
• Manage payroll tax processing and reconciliation for all entities.
• Ensure the fixed asset register agrees with the general ledger.
• Accurately calculate and post accruals for payroll, superannuation, PAYG, and annual/long-service leave.
• Assist with the preparation and review of the Business Activity Statement (BAS), ensuring GST reconciliation.
• Support the annual audit process by preparing schedules and providing documentation.

Payroll & Administration:

• Process the company payroll accurately and on time.
• Maintain and reconcile all payroll-related clearing accounts.
• Perform general office duties and provide administrative support to the finance team.
• Liaise with suppliers and creditors regarding account queries and outstanding invoices.
• Assist with accounts receivable tasks as required.

Systems & Compliance:

• Maintain absolute confidentiality of all financial information.
• Adhere to all company accounting policies, procedures, and Work Health & Safety (WHS) standards.
• Log system issues and proactively suggest improvements to processes and systems.
• Provide coverage and maintain accounting functions during the Finance Manager's absence.

Essential:

• Proven experience (2+ years) in a similar accounts all-rounder or accounts clerk role.
• Proficiency in Xero accounting software is mandatory.
• Extensive experience with bank reconciliations, accounts payable, and month-end procedures.
• Solid understanding of basic accounting principles and GST.
• Demonstrated experience in processing payroll and related taxes.
• High degree of accuracy and attention to detail.
• Advanced Excel skills (Pivot Tables, VLOOKUPs).
• Excellent organisational and time management skills, with the ability to prioritise tasks to meet deadlines.
• Strong communication skills for liaising with suppliers and team members.
• Discretion and a strong ethical approach to handling sensitive information.

Desirable:

• Formal qualification in Accounting, Finance, or a related field (Certificate or Diploma level).
• Experience working across multiple entities or cost centres.
• Experience with a variety of payment systems (e.g., Volopay, AMEX).
• Knowledge of Australian payroll legislation, superannuation, and leave entitlements.

Reporting Structure & Team Fit

• This role reports directly to the Finance Manager.
• You will be a key member of a small, collaborative finance team.
• The position requires a high degree of autonomy and responsibility, especially when covering for the Finance Manager.