Commercial Property Controller

4 months ago

Melbourne, Australia Australia Pacific Airports (Melbourne) Full time

We currently have an exciting opportunity for a dynamic and energetic Commercial Property Controller to join the Retail team at Melbourne Airport on a 12-month fixed term contract. Reporting to the Finance Business Partner - Commercial Property & Retail, the position of the Commerical Property Controller is responsible for assisting with the preparation of tenancy related documentation and to engage with internal and external stakeholders from preparation to execution of documents. The Commercial Property Controller (Retail) oversees and tracks the leases for Retail tenancies and is accountable for the accurate and timely provision of new and existing contract information to be held in the Retail Management System (FLEX Property).

Melbourne Airport is at the forefront of a dynamic expansion, poised to support the city's ascent to become Australia’s largest city within the next decade. As we soar towards new heights, we're embarking on ambitious projects, including the development of a third runway, state-of-the-art terminals and major business park projects creating unparalleled opportunities for growth and innovation. Join us in shaping the future of aviation as we propel Melbourne Airport towards becoming Australia's favourite Airport destination.

**Key responsibilities**:
The role's duties and accountabilities include, but are not limited to:

- Ensure billing and other financial transactions are being processed accurately, and ensuring the data is in accordance with the terms and charges set out in agreements, as well as monitoring agreement terms and expiries.
- Process the leases to make sure all the information is accurate and logged onto a database and filed appropriately.
- Assist in the preparation of tenancy related documentation
- Engage with internal and external stakeholders to provide information and resolve queries to ensure the timely execution of documents
- Ensure all required documentation is included with the lease prior to internal approval
- Respond to tenant queries regarding leases, concession agreements and licenses throughout the entire leasing process
- Track the status of retail leasing matters and updating various internal stakeholders
- Monitor of tenancy related leases, concession agreements and licenses
- Assist in accurate data entry and preparation of monthly billing data and revenue accruals.
- Identify expiring agreements and make recommendations to Head of Leasing and Commercial regarding renewal, holdover, termination.
- Create and maintain Site and Lease records
- Identify and liaise with Retail Operations regarding site inspection to meet safety standards
- Liaise with tenants regarding rental statement issues/error
- Assist Finance and Retail teams in following up retailers for sales as required
- Exposure to leasing, or an understanding of property and/legal documentation
- Experience working in a contract management or similar data management role
- Highly developed stakeholder management skills
- Excellent data entry skills, high level of accuracy
- Well-developed written (including report writing) and verbal communication skills
- Experience and skill in prioritising and managing multiple projects/tasks
- Experience using MS Office, with intermediate to advanced Excel skills in particular
- Well-developed stakeholder management skills
- Persuasive, customer service skills

**About the Company**:
Melbourne Airport (Australia Pacific Airports Corporation) is proud to be one of Australia's premier transport hubs and Victoria's gateway to the world, connecting us to the global marketplace. We are committed to _creating connections that matter_ and enhancing the traveller experience across every aspect of our organisation to deliver our vision of becoming_ Australia's favourite Airport destination_. Currently, in an exciting phase of change, we are delivering rewarding career opportunities, making Melbourne Airport a dynamic and fast-paced place to work for our people.

APAC is a majority Australian-owned private company that also operates Launceston Airport, the tourism gateway to Tasmania and an industry multi-award-winning airport.

**Culture and Values**:
By joining the team at Melbourne Airport, you will work within a friendly, high-performance culture with a focus on our people and their development.

Our vision is to become Australia's favourite Airport destination and our people are paramount to achieving this success. We provide a supportive environment, with values that encourage all of our employees to Be You, Think Big, Own it and Work Together.

**Benefits**:

- Free access to Higher State, our state-of-the-art Fitness Club & Wellness Hub at Novotel & ibis Styles Airport hotel.
- Airport car parking 24 hours/365 days a year for both business and personal use
- Hybrid flexible working arrangements
- Airport Holiday, an additional day of leave
- Wellness Day, a further additional day of leave
- Discounted onsite childcare at Creative Garden Early Learn

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