Office Coordinator

2 weeks ago

Newcastle, Australia Bis Industries Full time

Permanent full-time role with job security working Monday - Friday, 38hrs p/w
- Flexible working hours with excellent working conditions and benefits
- Play an essential role in providing professional administrative support.

This is an excellent opportunity for an experienced administrator that wants to make this role their own. You will work with the Workshop Manager, leading hands, and business support services to manage the facility and its compliance to ensure all processes are uniformed and compliant to all standards in the business.

**Requirements of the Role**:

- Raising Work Orders and Purchase Orders into our systems (JDEdwards - Oracle)
- Reconcile and process timesheets and weekly payroll.
- Prepare and finalise all job packs and work scopes for the repairs and maintenance of machinery.
- Contractor management on site.
- Manage uniform/PPE requirements for all workshop employees.
- Maintain all training records and the training matrix for all employees.
- Manage uniform/PPE requirements for all field service employees.
- Record all safety stats, and complete monthly office and environmental inspections.
- Demonstrate commitment to our goal of Zero Harm
- Perform all general administrative requirements for site.

**To succeed in this role, you must**:

- 4+ years' experience in an administration role
- Ability to understand impacts of operational decisions.
- High level of initiative and problem-solving skills
- Excellent Organisational Skills
- Ability to manage fluctuating workloads.
- Advanced computer literacy (Microsoft Office Suite)
- Experience using JD Edwards, invoicing, and purchasing experience (highly desirable)
- Excellent communication skills - Interpersonal, written and verbal.

At Jaxam we do not just look at your qualifications, licenses, or experience - we want to ensure every team member lives the values of Zero Harm, Unity, Passion, Excellence and Relationships.

**Benefits of Working for Jaxam**:
In addition to providing a competitive salary/rate, we are also able to provide long-term job security, career development and training opportunities as well as but not limited to the below list of employee benefits:

- Novated Leases of Motor Vehicles through SGFleet.
- Subsidised Corporate Private Health Insurance for you and your family.
- Income Protection and Life insurance with AustralianSuper.
- Paid Parental Leave (Up to 18 Weeks’ Pay for Primary Carer)
- Employee Referral Program (up to $2500)
- Corporate Discounts on Motor Vehicle Purchases with Toyota
- Corporate Discounts for Car Rental and Hotel Stays
- Education Assistance
- Flexible Working Arrangements and Rosters
- Salary Sacrifice options, service recognition awards, employee assistance programs
- Employee referral programs (between $1000 to $2500)

**Who is JAXAM?**

At JAXAM we find the best solutions and inventive ways to improve while looking after the health, safety and wellbeing of our people, the communities we operate in and our environment. Our strong team focus enables us to solve problems for our customers while also providing a unique culture that is built on contributions of our staff.

**About Our Recruitment Process**

As part of our recruitment process, there are several checks which may be conducted to demonstrate your suitability for a role. These include but are not limited to National Police Checks, medical, drug and alcohol testing, due diligence checks, right to work checks, and/or reference checks.

**_If you are looking for a change or challenge in 2024 with a company that values their employee’s safety and wellbeing and would like to gain experience in the underground coal mining industry, working within a productive and close-knit team, than Bis Industries want to hear from you APPLY NOW_

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