Executive Assistant

1 month ago

Sydney, Australia Orbus Software Full time

Out of Chaos we will find order As organisations continue to change, we will help them to make intelligent decisions and consolidate technologies, processes and data through clarity and innovation; making their tech universe a simpler place to understand, manage and traverse. Driven and developed by our community of 150+ passionate people united by one overall mission... to Architect our Clients Digital Future. We do this with a company culture that is client-centric to its core, and ruthlessly focused on delivering technology innovation that will accelerate our customers success. We are working to build this centre of excellence by building an amazing place to work, learn and develop for our people.

The Executive Assistant and People Administrator role based in our Sydney office will be the glue that makes Orbus APAC an amazing place to work and be A massively varied role supporting the team (including leaders) across an array of activities, resulting in a smooth and beautifully running Sydney Office.

Tasks will be varied ranging from managing calendars, office management, booking travel, general admin support for the Managing Director & Leadership team, as well as the opportunity to get involved in HR, People, and marketing activities.

**Core Responsibilities**:

- All Office management to our small (but perfectly formed..) office in Sydney, supporting making the office a great place to work and be.
- Calendar management.
- Coordinating and supporting APAC Leadership team with meetings and travel.
- Basic finance support, including raising POs, supporting invoicing and liaising with Finance team in the UK.
- Helping to assemble various reports from senior stakeholders.
- Continuing to build team culture through the organisation of intermittent team social activities.
- Liaising with Legal Team for signatures required for clients documents (e.g., Non-Disclosure Agreements) and follow up/monitor signatories until completion.
- Administering benefits for APAC team.
- Own onboarding of Newbeez.
- Supporting activities for the People Team relating to the APAC team (including administrative support for, off-boarding, return of equipment and completing forms etc).
- Supporting our marketing team with logistics for local and global events, plus actioning any office branding requirements.
- Being an advocate for our values as a values champion.

**Requirements**:

- Proven experience in executive support (administrative operations, non-technical project management, corporate event planning or office manager).
- Experience supporting a team in a high-paced, changing work environment.
- Ability to prioritise multiple actions/tasks and manage order/time efficiently.
- Must be able to maintain the highest level of confidentiality.
- Ability to take initiative and build excellent, productive relationships.
- Excellent communication skills (written and verbal).
- Must be able to create order out of chaos.
- Must be able to thrive in a deadline orientated environment.
- Maintain a positive rapport and effective customer service approach with customers, colleagues and co-workers.
- Ability to listen to direction but also be proactive and work independently.

**What's in it for you?**
- A massive opportunity for you to develop your skills and knowledge in a supportive environment that thrives on growth and change.
- Competitive salary and benefits.
- Hybrid working model, 3 days in our Sydney Office and at home.
- Curious, open culture, with teams collaborating across geographies.

**Living our Values at Orbus**

**Be Extraordinary**:Be the best version of yourself, grow, flourish and be better every day.

**Own It**: We lead from the front We are empowered to take initiative and are given the freedom to do our best work. We're allowed to make mistakes as long as we learn and grow. Taking ownership shows others that they can trust us to do the right thing.

**Better Together**: We are One Team We work best when we are bringing colleagues on our journeys' together and celebrating as a team. We are never afraid to rely on the strengths of others and we trust in their decisions.

**Cut Through The Chaos**: We make things happen. We start with "why" and dont stop until we've achieved a meaningful outcome. We push through the noise to find the best solution for everyone.

**_
Find your place at Orbus_**_ - We're a diverse and inclusive workplace that promotes a sense of belonging allowing all of our people to bring their whole selves to work every day._

**_ Recruitment Companies_**_ - Thank you for your interest in our roles we do not accept unsolicited CVs from recruiters or employment agencies. We will not consider or agree to payment of any referral compensation or recruiter fee relating to any unsolicited CVs._
- Offers of employment will be dependent on satisfactory references and a DBS check._

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