Executive Assistant
1 week ago
Job Title
Executive Assistant
Job Location
Sydney
Division
Practice Management - Office Support
Description
- **Hours: 8.30 am - 5.00pm**
**Reporting Relationships: Executive Assistant and Office Support Manager**
**1. Objectives and scope of the position**
- To provide direct assistance to Partners and Executive Directors with the daily management of word processing, travel arrangements, diary management and general administrative support.
- To provide administrative assistance to the wider Restructuring team in the areas of word processing, travel arrangements and general administration.
**2. Duties and responsibilities**
**2.1 Executive Assistant**
- Provide direct assistance to the Restructuring partners with the daily management of word processing, diary management and general secretarial support.
- Prepare PowerPoint presentations and reports, letters, spreadsheets and various other correspondence for Partners and Executive Directors as required.
- Organise meetings and luncheons for the Partners, including preparing coffees for client meetings.
- Organise travel itineraries, including booking travel, accommodation, processing visa and passport requests as required.
- Prepare expenses reports for Partners and Executive Directors.
- Prepare timesheets for Partners and Executive Directors.
- Organising client functions and marketing events internally and externally hosted events. Internal events and client boardroom lunches require overseeing of set up and re-setting of front of house.
- Assist Restructuring teams with job set up's, billing and WIP management on a as needs basis.
- Update CRM database including client contacts, organisations, opportunities and events as required.
**2.2 General administration**
- Arranging and preparing presentation material for team meetings.
- Managing catering requirements for client functions.
- Prepare reception area for functions, greeting guests, setting up and clearing after functions.
- Assist staff with IT equipment requirements.
- Update and circulate the Restructuring team staff utilisation schedule on a weekly basis.
- To assist professional staff in obtaining ASIC documents from Equifax online.
**3. Qualifications**
- Previous experience as an Executive Assistant in a professional services environment preferred.
- PC literate including Intermediate Microsoft Office (Word, Microsoft Excel, PowerPoint and Outlook).
- Exposure to CRM beneficial.
- Excellent telephone manner.
- Well presented.
- Strong verbal, interpersonal and communication skills.
- Ability to interact in a professional manner at all times.
- Flexibility, in relation to working hours, as well as being able to change priorities and tasks as required.
- Client service oriented.
- Ability to manage areas of responsibility and take initiative.
- Ability to work independently as well as part of a busy and dynamic team.
- Desire to take ownership of tasks assigned.
- Accurate spelling and typing.
- Attention to detail.
- Ability to adopt a 'hands on' approach.
-
Executive Assistant
24 hours ago
Sydney, Australia 2XM Recruit Full time**Executive Assistant**: **Job details**: - Posted 08 February 2023 - Salary Daily rates $$ - LocationSydney - Job type Temporary - DisciplineGovernment - ReferenceBH-26961 - Contact NameAdelaide Ruskin **Job description**: **Executive Assistant (multiple locations within NSW)** **2XM Recruit** are excited to be recruiting for ** Executive Assistants**,...
-
Executive Assistant
Found in: Talent AU C2 - 6 days ago
Sydney, Australia TMX Full timePosition: Executive Assistant Location: Sydney Reporting to: Executive Level We are seeking a highly organized and proactive individual to join our team as an Executive Assistant to our Chief Operating Officer, ANZ alongside other TMX executives. In this role, you will provide comprehensive administrative support to multiple executives while also managing...
-
Executive Assistant
24 hours ago
Sydney, Australia Mayday Recruitment Full timeFull time permanent role in Sydney CBD - $110,000 - $120,000 plus super (Negotiable for the desired experience) - Join an established continuously growing global insurance company As an **Executive Assistant**, you'll responsible for providing exceptional administrative and organizational support to an Executive. Ensuring the smooth functioning of business...
-
Executive Assistant
24 hours ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $100,000 + Superannuation - A role with a mix of Executive Assistant and Office Manager duties - Sydney CBD, modern office with cohesive, driven team **What makes this company unique?**: This dynamic and innovative company are expanding their reign in the Australian market. Their driven CEO is looking for an Executive...
-
Executive Assistant
5 days ago
Sydney, Australia NSW Government -Cities & Active Transport Full time**_Do you want your work to make a difference for NSW?_** - Together, we create thriving environments, communities and economies._ - **Ongoing opportunity**: - **Sydney CBD based**: - **Salary relative to experience, and ranges from $** **101,947.00 to 112,849.00 + super** Botanic Gardens of Sydney is seeking to appoint an **Executive Assistant** to...
-
Executive Assistant
2 days ago
Sydney, Australia Charterhouse Full time**1 x Executive Assistant** - **Day rate: $330 + super**: - **12 month contract**: - **Sydney, CBD - Full time in the office, flexibility to WFH after initial 3 months** Our client, a leading Financial Services organisation is seeking for a temporary executive assistant to join their team at their gorgeous, state of the art offices in the heart of Sydney...
-
Executive Assistant
11 hours ago
Sydney, Australia Association of Independent Schools of NSW Full time**Location**: AISNSW Employment Type: FP - Full-Time Permanent Department: Office of the Chief Executive A wonderful career opportunity for an experienced **Executive Assistant** to play a very important role in providing high level executive and administrative support to the Chief Executive of the Association of Independent Schools of NSW (AISNSW). Join...
-
Executive Assistant
5 days ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $48 per hour + Superannuation - Join a collaborative, innovative environment, and work in tandem with fellow Executive Assistants! - 8-week temp assignment | ASAP start **What makes this company unique?**: This leading Australian architecture firm has a unique approach and proven track record of delivering innovative and...
-
Executive Assistant
11 hours ago
Sydney, Australia Perigon Group Full time6-12 month contract - Annual salary equivalent - $100-105k + super - Sydney CBD - start mid-March Seeking a talented and motivated Executive Assistant to join our Payments team supporting an MD and 4 other stakeholders ad-hoc. - 6-12 month contract - Annual salary equivalent - $100-105k + super - Sydney CBD - start mid-March As the Executive Assistant, you...
-
Executive Assistant
3 days ago
Sydney, Australia NSW Government -Department of Customer Service Full time**Executive Assistant to Commissioner** **NSW Small Business Commission** - **Grade**: Clerk Grade 7/8 - **Salary range**: $101,947 - $112,849 + superannuation and leave loading - **Duration**: Ongoing Employment Opportunity - **Applications Close**:Wednesday, 15 March 2023 (at 9.59am) - **Location**: Parramatta, 4 Parramatta Square (12 Darcy...
-
Executive Assistant
5 days ago
Sydney, Australia Lotus People Full timeContemporary offices based in Sydney CBD with WFH/Hybrid flexibility - Immediately starting 2-month temp role with scope of going permanent - Support two well regarded executives withing an industry leading company - **Paying an attractive rate of $55-59 + Super p/h DOE**: - **Monday to Friday 8:30am-5:30pm (with WFH flexibility)**: - **Immediately...
-
Executive Assistant
7 days ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $100,000 + Superannuation - Supporting senior Executives - Sydney CBD **What makes this company unique?**: This organisation is in the peak of their professional growth and need a hands-on Executive Assistant to support them throughout this exciting phase in their growth. As a finance organisation they are a high powered,...
-
Executive Assistant
3 days ago
Sydney, Australia dentsu Full timeThe purpose of this role is to provide executive, confidential secretarial and administrative support to a member of the Dentsu Aegis Network global or local executive **Job Title**: Executive Assistant **About dentsu international** Part of Dentsu Group, Dentsu International is a network designed for what’s next, helping clients predict and plan for...
-
Executive Assistant
11 hours ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $100,000 + Superannuation - Supporting 2 C-Suite Executives - Sydney CBD **What makes this company unique?**: Our client is a market leading investment specialist with ties to worldwide clients! They are known for their outstanding service and the reputation they carry as being one of the best in the industry. Their...
-
Executive Assistant
11 hours ago
Sydney, Australia Fortescue Metals Group Full timeCountry/Region: AU- State: NSW- City: Sydney- Job ID: 4006**About Us**: - Fortescue is both a proud West Australian company and a global green solutions business. We are recognised for our culture, innovation and industry-leading development of infrastructure, mining assets and green energy initiatives._ **Our Opportunity**: We are currently seeking a...
-
Executive Assistant
24 hours ago
Sydney, Australia EST10 Full time**Detailed Job Description**: - $110,000 + Superannuation | Historic landmark building in the Lower North Shore - An exciting hands-on role for an experienced Executive Assistant looking for their next forever home - Support a team of accomplished personnel and work with the leadership team to drive the team’s vision **What makes this company...
-
Executive Assistant
Found in: beBee jobs AU - 4 days ago
Sydney, New South Wales, Australia Robert Walters Full timeRobert Walters has partnered with a global luxury fashion powerhouse who has been leading industry innovation for over 50 years. Being one of the world's most highly recognisable luxury fashion brands, our client is excited to expand their team with a brand new Executive AssistantOur client is seeking a an Executive Assistant to support the Managing Director...
-
Executive Assistant
Found in: beBee S AU - 4 days ago
Sydney, Australia Robert Walters Full timeRobert Walters has partnered with a global luxury fashion powerhouse who has been leading industry innovation for over 50 years. Being one of the world's most highly recognisable luxury fashion brands, our client is excited to expand their team with a brand new Executive Assistant! Our client is seeking a an Executive Assistant to support the Managing...
-
Executive Assistant
5 days ago
Sydney, Australia Valor Recruitment Full timeAre you an exceptional multitasker with an unparalleled ability to juggle multiple tasks at once? Are you the go-to person who keeps everything running smoothly while effortlessly staying one step ahead? Do you have experience supporting senior level executives? Our client provides comprehensive superannuation solutions, and they are currently looking for a...
-
Executive Assistant
1 day ago
Sydney, Australia Talent International Full timeaustralia sydney temporary au$48 - au$53 per hour**Talent International** is currently recruiting for an **Executive Assistant to support the CEO of a **NSW Government client **based in** Sydney CBD and Kingswood (CEO moves across 2 locations)**. The position is initially a short term engagement currently approved till 18 April with the **possibility of...