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Scheduling Officer

2 months ago

Melbourne, Australia Swinburne University of Technology Full time

We have an exciting opportunity for a Scheduling Officer to join the team.

The Scheduling Officer role liaises with school stakeholders and professional departments. This role also takes general direction from Scheduling Services Specialists and Coordinators. The Scheduling Officer supports the building of the academic and exams timetables, as well as ad-hoc and event bookings. The role also assists with the planning and facilitation of invigilated exams, scheduling space resources and facilities in the relevant system databases in collaboration with business partners.

As a member of the Scheduling Services team, the incumbent may also be required to work flexibly across the team to support operational needs.

This position is currently located at the Hawthorn campus but the incumbent may be required to undertake duties at any of the University's campuses. Thus the incumbent must be willing to travel between campuses and work at a range of locations.

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Schedule resources and facilities in response to the needs of the business and create the academic and exams timetable by taking general direction from Scheduling Services Coordinators and Specialists.
- Administer standard and special examinations including eligible assessment requirements across all cohorts requiring examinations. Requirements could include data collection, venue set up and other related logistic requirements for the smooth operation of examinations.
- Provide advice to professional and academic staff regarding the impact of course changes on timetabling, exams and utilization.
- Identify opportunities for continuous improvement with a focus on quality assurance, accurate records, and effective and efficient procedures.
- In conjunction with other team members, demonstrate skills and ability to inform and educate stakeholders in relation to systematic processes and collection of information for the academic and exams timetable production.

**For more information on this role, please refer to the position description.**

**Qualifications**
- A degree without subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training in a related field.

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing the key selection criteria and your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Sunday the 29th October at 5pm**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant_

LI-SW

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