Scheduling Officer

3 weeks ago

Melbourne, Australia Swinburne University of Technology Full time

We have an exciting opportunity available for a dynamic individual to join the esteemed Student Administration and Library Services team as a Scheduling Officer.

In this role, you will play a pivotal role in collaborating with school stakeholders and professional departments to craft academic and exam timetables. Under the guidance of Scheduling Services Specialists and Coordinators, you will contribute to the seamless planning and execution of exams, resource organization, and ad-hoc event bookings.

Additionally, you will assist in coordinating invigilated exams, scheduling space resources, and managing facilities within relevant system databases in partnership with key stakeholders.
- This position may require the incumbent to work non-standard hours during peak periods. This will be managed by the universities policy regarding Time off in Lieu (TOIL) and Overtime._

**About You**
To be suitable for this role you will need to have experience in the below key accountabilities:

- Demonstrated ability to work autonomously and as part of a team to meet deadlines and work under pressure.
- Demonstrated ability to communicate effectively in person and in writing with academic, management and administrative staff, including the preparation of clear reports.
- Have a positive, pro-active and energetic manner when dealing with situations in environments which are sometimes high pressure, with the ability to retain a professional manner.
- Strong customer focus and problem-solving skills.

**Qualifications**
A degree without subsequent relevant experience; or an equivalent combination of relevant experience and/or education/training in a related field.

**About Swinburne University of Technology**
Swinburne Horizon 2025 draws upon our understanding of future challenges. With this new strategic plan, we choose to build Swinburne as the prototype of a new and different university - one that is truly of Technology, of Innovation and of Entrepreneurship, and proud of it. We are committed to a differentiated university proposition in education and research, so that:

- Every Swinburne learner gets a work experience
- Every Swinburne graduate gets a job
- Every Swinburne partner gets a tech solution
- Swinburne is the prototype of global best practice

The achievement of our 2025 moon shots depends on our capacity to work collectively, always, as One Swinburne.

**To Apply**
Please submit your CV and cover letter addressing your suitability for this position.

To review the Position Description and to apply, please scroll down to the bottom of the page.

If you are viewing this advert from an external site, please click **‘apply’** and you will be redirected to Swinburne’s Jobs website to access the Position Description at the bottom of the page.

**Applications Close: Sunday 21 April 2024, 11.00pm**

Swinburne offers flexible working options, leave and parenting/carer policies to support work life balance.

**Equity and Diversity**
Swinburne is a large and culturally diverse organisation and we are proud of our commitment to equity, diversity and inclusion through key initiatives. For further information on all our initiatives visit our Equity & Diversity website.

We welcome and encourage applicants from diverse backgrounds to apply.

**Aboriginal and Torres Strait Islander Applicants**

**Victoria’s Commitment to Action: Improving international student employment outcomes**
- We are a 2023 Circle Back Initiative Employer - we commit to respond to every applicant_
LI-SW

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