Executive Board Assistant

4 weeks ago

Sydney, Australia AMP Limited Full time

**Executive Board Assistant
- Work closely with AMP Board & Executive Committee
- Supportive team environment where you will all work towards a common goal
- Generous leave options such as purchase leave

**About the Division
Legal and Governance forms part of the Group functions within AMP. The L&G team provides a comprehensive range of support services to all AMP business lines, through the AMP legal teams, Corporate Governance and Superannuation Trustee Office, and the management of outside legal counsel.

The Group Legal - Corporate & Governance team is a senior group of legal, governance and insurance professionals who are responsible for providing legal services to various areas of the AMP Group (People & Culture, Finance, Treasury, M&A, Strategic Sourcing) as well as providing corporate governance services to the boards of AMP Limited and its subsidiaries.

**The opportunity**

The successful applicant will be a member of the Group Legal - Corporate & Governance team reporting to the Senior Company Secretary and supporting the AMP Superannuation business.

The role will collaborate broadly across the Group Corporate & Governance team to maintain a consistent team approach to corporate governance matters and on specific projects as required

**More specifically your responsible will included but not limited to**:

- Providing proactive, professional, accurate, timely and efficient corporate secretarial and administrative support to an allocated portfolio of boards and legal entities
- Scheduling and managing arrangements for board, board committee and other meetings
- Coordinating timely and accurate electronic distribution of board and board committee papers via Diligent Boards.
- Maintaining corporate registers and filing systems in accordance with legal requirements and team practices
- Preparing agendas, runsheets and shell minutes for board and committee meetings
- Providing support to Company Secretaries during board and committee meetings
- Preparing other corporate administrative documentation and responding to business information requests
- Maintaining an electronic company records database, Diligent Entities with up-to-date company information including appointments, resignations and any changes to share structures for companies within the portfolio

**What you will bring to the role**
- Previous experience in an administrative role, preferably at a senior level and at an ASX Listed company
- Experience working with boards or company secretariats (whether as a board assistant, board administrator or assistant company secretary) or as a legal secretary is desirable
- Thorough knowledge of Microsoft Word, Outlook, PowerPoint, Excel and Adobe Acrobat
- Experience working with an electronic board portal such as Diligent Boards and Diligent Entities (or similar electronic company secretarial databases)
- Exceptional priority and time management skills including superior attention to detail
- Ability to build and maintain outstanding stakeholder relationships both internally and externally at any level of the organisation
- Excellent communications skills including confidentially

If you would like to obtain a detailed positions description, please contact Milica Radomir on 02 9257 5036

**Is this your dream job?**

**Working for AMP**

We are transforming our business. We are looking for people with courage, accountability and integrity who inspire the same in others. If you are comfortable challenging the status-quo and perform at your best in an evolving and complex environment - we need you.

**Wellbeing & Benefits**

We invest in the health, wellbeing and development of our people by offering a range of great benefits to support you be your best, professionally and personally:

- We-Flex: Choose how, when and where you work.
- CHAMP Program: Access for you and your family to 24/7 wellbeing and counselling support.
- Well-being programs and activities: Annual health checks, flu vaccinations, information sessions.
- Volunteering: opportunities through our AMP Foundation.
- Financial Well-Being: competitive home loans, leading superannuation contribution, discounted financial advice and personal insurance.

**Inclusion & Diversity**

The diversity of our people is core to our ability to innovate, grow and achieve great outcomes for our people, customers, shareholders and the community. If you have a natural curiosity, an appreciation for differences and an innate willingness to help others you will be valued at AMP.

At AMP we are committed to improving employment opportunities for Aboriginal and Torres Strait Islander peoples and we encourage applicants from Aboriginal and Torres Strait Islander descent to apply. Read more about our Reconciliation Plan here.

**Message to recruitment agencies

  • Executive Assistant to the Board

    7 days ago

    Sydney, New South Wales, Australia Zip Pay Full time

    We are seeking an experienced Executive Assistant to the Board to join our team at Zip Co Limited. As a key member of our governance function, you will play a critical role in ensuring the effective delivery of secretariat services for our Board and Board Committees.About the Role:Support the effective day-to-day delivery of secretariat services for the...

  • Executive Board Assistant

    1 week ago

    North Sydney, Australia Zurich Insurance Full time

    Let's create a brighter future together!At Zurich, we encourage each other to keep growing and evolving as individuals, leaders, teams, and communities. Our voices are diverse, our behaviours are inclusive, our actions drive equity, and we feel a sense of belonging. We are agile and adaptive to change in response to the evolving needs of our customers,...

  • Board Administrator and Operations Manager

    1 hour ago

    Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time

    We are looking for an experienced Executive Assistant & Board Administrator to join our team at Greenfields Executive Recruitment & Search.The ideal candidate will have a strong understanding of the requirements of an Executive Assistant & Board Administrator role, including the ability to provide high-quality administrative support to the Company Secretary...

  • Board Operations Executive

    6 days ago

    Sydney, New South Wales, Australia Avant Mutual Group Full time

    Avant Mutual is seeking an experienced Board Operations Executive to join our Company Secretariat team in Sydney. As a key member of the team, you'll provide administrative support to the General Counsel and appointed Company Secretaries of the Avant Group.This is a permanent, full-time opportunity that requires a detail-oriented and organized administrator...

  • Executive Board Coordinator

    1 week ago

    Sydney, Australia The GPT Group Full time

    Legal - Full Time - Sydney, NSW **Together, we can do great things.** We shape leading experiences across office, retail, logistics and student accommodation. We’re one of Australia’s largest property groups, managing $35 billion worth of assets across the country. Our sustainable returns from investments come from focusing on what matters most to...

  • Executive Assistant to Senior Leadership

    1 hour ago

    Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time

    Greenfields Executive Recruitment & Search is seeking a highly skilled Executive Assistant & Board Administrator to join our team.The successful candidate will have strong knowledge of Company Secretarial and Corporate Governance practices, familiarity with Diligent/Board Portals, and a background in the Financial Services industry.Key responsibilities will...

  • Non-executive Board Member

    3 weeks ago

    Sydney, Australia Integrated Human Resourcing Full time

    **Friends with Dignity** **Non-Executive Director** Friends with Dignity (FwD) Australia is a collaborative National Not for Profit focused on improving the quality of life of any Adult and Child impacted by Domestic Violence through the provision of financial and tangible resources, programs and scholarships and enhancing the personal safety of individuals...

  • Executive Assistant to the Board

    5 days ago

    Sydney, New South Wales, Australia Automic Group Full time

    We are seeking a highly skilled and motivated individual to join our Governance team as an Assistant Company Secretary. The successful candidate will be responsible for managing a portfolio of public listed, public unlisted, and proprietary Australian entities.ResponsibilitiesThis includes coordinating meetings, preparing meeting papers, and minute-taking....

  • Board Administrator

    4 weeks ago

    Sydney, Australia Avant Full time

    Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 130 years. Avant now represents 90,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and practice needs....

  • Non-executive Board Member

    2 weeks ago

    Sydney, Australia BCD Community Care Inc Full time

    About the role Better Care Delivered (BCD) continues to implement its strategic plan for growth of our quality disability and aged care services. The BCD Board seeks non-executive directors who can demonstrate specific skills and experience in one or more of the following criteria: - Lived experience of Disability or Aged Care services - Clinical Care -...

  • Board Administrator

    2 weeks ago

    Sydney, Australia Avant Full time

    About Avant Avant is Australia’s leading medical defence organisation with a proud heritage of protecting Australian medical professionals for over 125 years. Avant now represents 80,000 health practitioners and medical students across every state and territory, delivering market leading products and services to meet their professional, personal and...

  • Executive Assistant to Founding Partner

    4 weeks ago

    Sydney, Australia T+O+M Executive Full time

    Join a dynamic team as an Executive Assistant within a top-tier private equity firm in growth mode - Drive strategic initiatives and projects alongside the Founding Director, offering high-level executive support that propels the organisation's success - $135k + super + discretionary bonus, located in the heart of Sydney CBD TOM Executive is excited to be...

  • Corporate Assistant

    40 minutes ago

    Sydney, New South Wales, Australia Bespoke Hr Full time

    Key Responsibilities: Manage the CEO's diary, coordinate meetings, and ensure they are well-prepared for all engagementsPrepare agendas, compile board papers, and take accurate minutes for monthly board and committee meetingsMaintain accurate records, track action items, and support compliance with governance requirementsEstablish new administrative...

  • Executive Assistant

    1 week ago

    Sydney, Australia Sydney Symphony Orchestra Full time

    EXECUTIVE ASSISTANT **Role: Executive Assistant** **Department: Office of the CEO **Working at the Sydney Symphony Orchestra means you are part of an organisation that has presented music in Sydney and around the world for 90 years. We tour with some of the greatest names in classical music, and present unique on-stage collaborations with performers...

  • Board Administrator

    3 weeks ago

    Sydney, Australia Sharp & Carter Full time

    Circa $100,000 + bonus - Supportive and collegiate team - Interesting and diverse role **About our Client**: Our client is an ASX listed entity and a market leader within their space. They use their property knowledge to access, deploy, manage and invest equity across core real estate sectors - Office, Industrial & Logistics, Retail and Social...

  • Executive Assistant

    4 weeks ago

    Sydney, Australia u&u Recruitment Partners Full time

    Join an established and successful higher education business that deliver high quality courses to domestic and international students. This Executive Assistant role is pivotal to business success, you'll be supporting the CEO and CFO as a primary focus and own the process for board meetings and preparations. **About the Benefits**: Offices conveniently...

  • Executive Assistant

    7 days ago

    Sydney, Australia Ampersand Full time

    **Leading not-for-profit organisation**: - **Senior EA position supporting general secretary / CEO**: - **$100,000 - $105,000 + super + benefits + flexibility (WFH)** One of Australia's largest not-for-profit organisations is seeking a seasoned Executive Assistant to join their collaborative team. The Executive Assistant is responsible for providing...

  • Executive Governance Coordinator

    2 days ago

    Sydney, New South Wales, Australia Greenfields Executive Recruitment & Search Full time

    About the Job:This is an exceptional opportunity for an Executive Assistant & Board Administrator to join a leading Financial Services organisation. The role offers a unique blend of administrative and governance support, working closely with the Company Secretary and General Counsel.Key Responsibilities:Provide high-level administrative support to the...

  • Executive Assistant

    7 days ago

    Sydney, Australia EST10 Full time

    **Detailed Job Description**: - $120,000 Remuneration Package - Executive Assistant to the Board - Sydney CBD | Located in the heart of the bustling CBD **What makes this company unique?**: Looking for a career that makes a meaningful impact? Join this organisation who are a pioneering leader in the sustainability industry, where innovation and...

  • Executive Assistant

    2 weeks ago

    Sydney, Australia Avanti Search Full time

    Join one of the leading technology innovators in Australia - Support the CEO with a range of EA tasks - Work part-time and flexibly between your home and the office **Your next career move** We have a wonderful role available with a small, internationally acclaimed technology firm with offices in Australia, New Zealand and Hong Kong. As the **Executive...