Executive Assistant

2 weeks ago


Sydney, Australia Frontline Recruitment Full time

**No need to apply, simply call Claire on **0414 877814 **for a confidential chat.**

**About the company**

Our client is setting the bar high in their delivery of impeccably designed residential, commercial and leisure developments with an unwavering commitment to excellence. They seek to redefine client experience and lifestyle across retail, hospitality and medium density dwellings. As their success continues they are seeking a highly organized and proactive Executive Assistant to support the Development Director in managing day-to-day operations and facilitating the company's continued success.

**About the role**

**Key Responsibilities for the role**
- Calendar Management: Efficiently manage executive calendars, schedule meetings, and coordinate appointments to optimize the executive team's time.
- Communication: Serve as a primary point of contact for internal and external stakeholders, including but not limited to contractors, tradesman, architects and project managers
- Documentation and Record Keeping: Maintain and organize important company documents, records, and files, ensuring easy retrieval and confidentiality.
- Meeting Support: Prepare agendas, take meeting minutes, and follow up on action items to ensure timely execution.
- .
- Project Support: Provide administrative support for special projects and initiatives led by the executive team.
- Support and manage ad hoc and regular projects as required by the Development Director
- Office Management: Oversee and manage the executive office to ensure a professional and organized work environment.

**Skills & experience**
- Proven experience as an Executive Assistant or similar role, preferably in construction, property development or architecture.
- Strong organizational and multitasking skills with the ability to prioritize tasks.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Discretion and confidentiality in handling sensitive information.
- High level of professionalism and ability to interact effectively with all levels of the organization.
- An understanding of contracts administration and /or project administration is beneficial

**Culture**

**Benefits**:
**About us**

Alternatively, for a confidential discussion, please contact **Claire Boland** at **Frontline Construction Australia** on



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