Executive Assistant, Corporate Services Division

2 weeks ago

Canberra, Australia The Department of Parliamentary Services Full time

**Job Details**:
**Job Title**: Executive Assistant, Corporate Services Division

**Employment Type**:Ongoing

**Classification**: Parliamentary Service Level 5

**Closing Date**: 11:30pm AEST, Sunday 20 August 2023

**The Opportunity**:

- The Department of Parliamentary Services (DPS) is recruiting for a highly capable and driven individual as a PSL5 Executive Assistant in the Office of First Assistant Secretary, Corporate Services Division.
- DPS supports Australia’s Parliament through innovative, unified and client-focused services. The Department delivers a broad range of services and experience that enable engagement with the parliamentary process and is a custodian for Australian Parliament House which is a significant destination for citizens and international visitors alike.
- The Corporate Services Division provides a diverse range of services which include corporate, administrative and strategic functions across the Department. These services include traditional corporate functions such as risk, governance, legal, human resources. The role also has accountability for parliamentary engagement including visitor experience, catering and events management.

As an Executive Assistant you will provide a wide range of high-level administrative services and support to the First Assistant Secretary, Corporate Services Division. The role will involve, but not limited to, coordination of meetings and events, monitoring and responding to incoming communications, procurement activities and managing office operations.
-

**Who we are looking for**:

strong customer service and interpersonal skills
- excellent coordination skills, including the ability to meet deadlines and manage priorities
- demonstrated ability to establish successful working relationships with a range of stakeholders
- demonstrated ability to maintain confidentiality and exercise discretion
- high level organisational and communication skills.

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a security clearance at Negative Vetting Level 1.
- Experience as an Executive Assistant or similar office management roles is desirable.

**Duty Statement**:
**Classification**:Parliamentary Service Level 5
**Immediate supervisor**:First Assistant Secretary, Corporate Services
- Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:

- 1. Provide high level administrative support directly to the First Assistant Secretary.

3. Draft correspondence which may involve conducting research and input from other areas.

4. Coordinate meetings and provide secretariat support as required. This includes drafting agendas, taking minutes, preparing meeting papers, and keeping accurate meeting records.

5. Provide financial management support through credit card reconciliation, travel arrangements, stationary orders, processing invoices, and other simple procurement activities as required.

6. Manage office systems and records using Microsoft Office, PDMS and Content Manager 10.

8. Liaise with key internal and external stakeholders to build strong relationships across the department and with other
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**How to apply**:

- Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
- Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

**Our purpose and values**:

- We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
- Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
- Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences - all made possible by our people, who are active participa

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