Psl4 & Psl5 Executive Assistants
2 months ago
**PSL4 & PSL5 Executive Assistants**:
**Job Details**:
**Job Title**: PSL4 & PSL5 Executive Assistants
**Employment Type**:Ongoing/Non-Ongoing
**Classification**: PSL4 and PSL5
**Closing Date**: 11:30pm AEST, 16 November 2023
**The Opportunity**:
The Department of Parliamentary Services (DPS) is recruiting for several high performing Executive Assistants at the PSL4 and PSL5 classifications.
As an Executive Assistant, you will manage the office of either an Assistant Secretary (SES Band 1) or First Assistant Secretary (SES Band 2). This includes managing calendars, coordinating meetings and events, preparation of correspondence, collating documentation, keeping accurate records, and making travel arrangements. You will also provide administrative support to the broader branch or division that you work in.
Our Executive Assistants are highly valued and have a number of career pathways available to advance their career in the department. They will also gain a unique insight into the diverse services offered by DPS including:
- information technology
- security and emergency management
- building maintenance and facilities management
- library and research services
- art collections, curation and design integrity
- Hansard and broadcasting
- communications and media
- finance, corporate and strategic services
- catering and events
- retail and visitor services.
This recruitment process will be used to fill current ongoing and non-ongoing vacancies at the PSL4 and PSL5 classifications. A merit pool will be established through this process to fill any further similar vacancies.
**Who we are looking for**:
- strong customer service and interpersonal skills.
- excellent coordination skills, including the ability to meet deadlines and manage priorities.
- ability to establish successful working relationships with a range of stakeholders.
- ability to maintain confidentiality and exercise discretion.
- high level organisational and communication skills.
**Job Specific Requirements**:
**Duty Statement**:
**Classification**:Parliamentary Service Level 4**
Under limited/general direction undertake duties in accordance with the agreed standards for the PSL4 classification. The duties will include, but are not limited to, the following:
1. Provide high level administrative support to at least one SES Band 1.
3. Draft routine correspondence which may involve basic research or analysis.
4. Coordinate meetings including drafting agendas and collation of papers.
5. Provide financial management support through credit card reconciliation, travel arrangements, stationary orders, processing invoices, and other simple procurement activities as required.
6. Manage office systems and records using Microsoft Office, PDMS and Content Manager 10.
7. Provide administrative to the Branch and/or Division as required.
8. Liaise with key internal and external stakeholders at all levels to build strong relationships across the department and with other relevant organisations.
**Classification: Parliamentary Service Level 5**
Under limited/general direction undertake duties in accordance with the agreed standards for the PSL5 classification. The duties will include, but are not limited to, the following:
1. Provide high level administrative support to at least one SES Band 1 and/or SES Band 2.
3. Draft correspondence which may involve conducting research and input from other areas.
4. Coordinate meetings and provide secretariat support as required. This includes drafting agendas, taking minutes, preparing meeting papers, and keeping accurate meeting records.
5. Provide financial management support through credit card reconciliation, travel arrangements, stationary orders, processing invoices, and other simple procurement activities as required.
6. Manage office systems and records using Microsoft Office, PDMS and Content Manager 10.
7. Provide administrative to the Branch and/or Division as required.
8. Liaise with key internal and external stakeholders to build strong relationships across the department and with other
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._
**How to apply**:
Please upload a pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.
**Our purpose and values**:
We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings
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