Executive Assistant to Interim CEO

2 weeks ago

Canberra, Australia EDSICO Management Full time

**Job Title: Executive Assistant to Interim CEO**

**Directorate: Canberra Institute of Technology**

**Start Date: 12 February 2024 - End Date: 15 March 2024 Possibility of Extension**

**Location: CIT Reid, 15/037 Constitution Avenue, Reid (other Canberra campuses as may be required)**

**Flexible Working Arrangement: Yes**

**Agency overview**

Canberra Institute of Technology (CIT) is a dynamic, modern, and diverse vocational education and training (VET) institute of learning. CIT plays a major role in the development of the ACT’s future workforce and building its skill base. Our core business is the delivery of high-quality vocational training and education programs and services to meet the needs of a diverse customer base - locally, nationally, and internationally.

CIT trains over 20,000 students each year, touching more lives post-secondary school than any other tertiary education institution in the ACT. As a major contributor to the economic growth of the ACT, CIT plays a significant role in ensuring a qualified and skilled workforce, attracting school-leavers and international students, increasing skill levels for those self-employed, contributing to the ACT innovation ecosystem, and driving life-long learning for the future economic and social of the ACT.

**Our People**

CIT comprises three Divisions. Education & Training Services division, comprising five teaching colleges, three support areas and the CIT Yurauna Centre which is a service dedicated to Aboriginal and Torres Strait Islander peoples. Each College is led by a director and supported by divisional services, Corporate Services, and Industry Engagement & Strategic Relations, to provide quality vocational education in a range of areas.

All staff are expected to model the CIT cultural traits (customer centric, collaborative, trusted, professional, adaptable, accountable, and inspirational), as well as the ACT Public Service (ACTPS) Code of Conduct.

CIT is committed to building a diverse workplace through an inclusive workforce. As part of this

commitment, Aboriginal and Torres Strait Islander peoples, culturally and linguistically diverse people, people with disability, and LGBTIQ+ people, are encouraged to apply.

**CIT Executive Structure**

CIT’s structure includes three Executive Directors with strategic responsibility and oversight for Corporate Services, Education and Training Services, and Industry Engagement and Strategic Relations. Whilst being accountable for these portfolios the Executive Directors, together with the Chief Executive Officer, have a shared accountability for the strategic direction and governance of CIT.

**Position Overview**

The CIT is looking for a high-performing Executive Assistant to join the team. The successful applicant will need to demonstrate a high level of office management, organisation, and communication skills.

The position is within a high performing Executive Support team, reporting to the Executive Officer, Office of the Chief Executive Officer (CEO). The primary focus of the position is to support the functions of the Office of the CEO and work closely with the Executive support team to ensure the office runs efficiently.

As a member of the Executive Support team, this position provides operational and administrative support to the CEO and works collaboratively with the team to support the broader Senior Leadership Team (Executive Group Managers, Executive Branch Managers and Senior Directors) across three divisions of CIT; Corporate Services; Education and Training Services; or Strategic Projects and Industry Engagement. You will liaise with various teams across the Institute and across Government, working closely with other teams to support the work of the CEO. You will also act as a mentor for other Executive Assistants and Executive Support Officers across the Institute.

The Australian Capital Territory Public Service (ACTPS) is a values-based organisation where all employees are expected to embody the prescribed core values of respect, integrity, collaboration, and innovation, and demonstrate the related signature behaviours.

**Duties and Responsibilities**

The position reports to the CEO’s Executive Officer. Under general direction, the occupant will:

- Manage and maintain office systems relevant to the Executive’s office and identify areas where improvements can be made.
- Assist with coordination of division workflow and provide administrative support across the division, acting as a first point of contact for internal and external stakeholders, and other Government officials.
- Plan, coordinate and provide high-level secretariat support to committees and meetings including preparing agendas and papers; taking minutes and following up on action items; collate reports and papers for presentation by the Executive, and liaison with senior stakeholders.
- Undertake high-level coordination and liaison on division activities and maintain effective working relationships ac

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