Executive Assistant

4 weeks ago

Sydney, Australia JPMorgan Chase & Co Full time

**JOB DESCRIPTION**
As an Executive Assistant supporting the Debt Capital Markets team_,_ you will be responsible for supporting the Head of Debt Capital Markets (DCM) and his team of seven, where your experience will be heavily utilised across all team support functions. This role is a Sydney based office position.

A friendly professional, you will be 100% relied upon to manage and take responsibility for your stakeholders’ everyday needs, effectively and proactively prioritizing to ensure the team is able to seamlessly serve the needs of their clients. You will require mínimal direction whilst utilizing your strong attention to detail to navigate the support for the group. You’ll be managing your stakeholders’ ever-changing diary across multiple time zones, organizing travel itineraries and ensuring all expenses are managed to policy and timeframe.

A strong communicator, you’ll demonstrate strong attention to detail with an ability to work as part of a broader Executive Assistant team, whilst building strong relationships across all hierarchies.

Reporting into the Business Support Manager, you’ll be reliable and motivated, whilst demonstrating flexibility with a ‘can-do’ attitude. A high level of confidentiality and problem-solving skills is a must, as well as being able to read your audience whilst drawing on your experience and diplomacy.

We are a corporate, client facing business, so your professionalism is required at all times. You must have existing capabilities to work in Australia and a minimum of 5 years’ previous experience as an Executive Assistant working in an Investment Bank or other professional services environment is preferred.

**Job responsibilities**
- Maintain complex and detailed diaries across multiple time zones
- Manage the coordination and logistics of all meetings
- Liaise with internal and external stakeholders
- The ability to work with a range of different personalities
- Screen incoming calls and determine the level of priority, while using caution in dispensing information
- Arrange and coordinate complicated domestic and international travel, whilst maintaining T&E policies
- Assist team with new starters
- Handle regular activities without prompting, and advise in advance with issues or delays
- Assist with printing and binding for client meetings
- Work cooperatively with other Executive Assistants across the group, in positive partnership to support each other smoothly
- Lead and coordinate on ad hoc projects as requested

**Required qualifications, capabilities and skills**
- At least 5 years working as an Executive Assistant, ideally supporting at senior level
- Advanced ability to organize
- Tact and good judgement in confidential situations, and proven experience interacting with senior management
- Effective interpersonal, written, and oral communication skills
- Proficiency in Microsoft Office
- Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
- Business / Secretarial College diploma or equivalent

**Department Overview**:
Serving corporate, institutional and government clients, J.P. Morgan’s presence in global credit markets is unmatched. The firm combines debt origination and structuring expertise with exceptional distribution capabilities to a large base of investors.

The origination team works directly with issuers including corporations, banks and sovereign governments seeking funding. J.P. Morgan advises clients on debt financing strategies, from a simple bank loan to multi-billion-dollar capital raising across asset classes. Colleagues partner across borders to deliver successful structuring, marketing and pricing; the business then distributes that product to investor clients.

**ABOUT US**

J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world’s most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

**ABOUT THE TEAM**

The Corporate & Investment Bank is a global leader across inv

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