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Aps 5 Secretariat Officer

2 months ago

Canberra, Australia Hudson Australia Full time

Our client is looking to fill an APS 5 Secretariat role within their team on a labour hire basis, full time, initally till 30th June 2024, with potential for extension.

**Responsibilities**

As a key member of the team, you will support the facilitation of the section reviews by:

- developing and managing effective working relationships with internal and external stakeholders, including engaging relevant departmental policy areas and external stakeholders regarding current and potential reviews
- coordinating a range of administrative tasks for the section, including records management and maintenance of SharePoint pages
- undertaking research and analysis, to inform the section and its working groups in their deliberations and preparation of recommendations to government
- preparing a variety of documentation including complex papers, presentations and reports to support the section
- **providing efficient and effective secretariat services, including**:

- **meeting coordination**:

- **liaison with internal and external stakeholders**:

- **preparation of complex papers**:

- **attendance at working group meetings**:

- **drafting of accurate minutes and coordination of action items.**
- Developing and contributing to parliamentary documents including:

- ministerial correspondence
- question time briefs
- ministerial briefs and submissions
- questions on notice.
- Coordinating and supporting stakeholder engagement activities including public consultation of reports

**Capabilities**

Some of the key skills and capabilities we're looking for include:

- **demonstrated coordination and/or secretariat skills with a focus on attention to detail**:

- experience working on policy issues, and preparing evidence-based advice
- strong writing skills that demonstrate an ability to be clear, concise and compelling
- effective communication skills and the ability to build relationships with a broad range of stakeholders
- ability to use sound judgement and make decisions within defined parameters and seek guidance when required
- resilience to changing circumstances and ability to manage competing demands.

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