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Aps 6 Secretariat

7 months ago

Canberra, Australia Hudson Australia Full time

Are you a dynamic and skilled professional looking for an opportunity to make a meaningful impact on the Australian community and industry? Our client is searching for an enthusiastic Secretariat Officer to become a valued member of their exceptional team.

This role offers more than just a job; it offers a chance to be part of a small, dedicated team that tackles critical portfolio and government issues head-on. By joining us, you'll gain exposure to various policy areas, further develop your skills, and expand your professional network within the APS.

**As an APS 6 Secretariat Officer, you will be responsible for**:

- Managing the shared mailbox, ensuring timely handling, and filing of matters
- Coordinating meeting documents, including agendas, papers, and briefing materials
- Taking accurate meeting notes and maintaining attendee lists and action items
- Managing content on the intranet page, including drafting and updating content
- Developing and maintaining clear and concise guidance materials
- Continuously reviewing and improving secretariat functions and processes
- Maintaining accurate records, including databases and meeting checklists
- Collaborating with other departments and agencies to achieve organisational goals.

**Desired Knowledge and Experience**
- Well-organised with strong project management and administrative skills
- Experience in handling complex topics in sensitive environments
- Previous secretariat experience

**Skills and Capabilities**
- Exceptional attention to detail, delivering high-quality work in high-pressure environments
- Clear and concise communication skills, both verbal and written, with stakeholders of all levels
- Ability to provide expert advice on complex policy matters to senior executives
- Effective prioritisation and strategic alignment to achieve team and organizational objectives
- Initiative-driven approach to meeting objectives and driving work forward
- Collaborative mindset, building strong relationships to achieve shared goals