Aps 6 Governance and Secretariat Officer

2 weeks ago

Canberra, Australia face2face Recruitment Full time

**Closing Date**:9 am Tuesday 6 February 2024

**face2face reference**:596321
**Location**:Canberra, ACT
**Hours**:full-time
**Contract length**:12-month contract with potential to extend
**Entry requirements**:NV1 (minimum), Employee-grade Working with Children Check and Pre-Engagement check
**Pay rate**:$60.26 p/h ex super

**About the role**:
The APS 6 Governance and Secretariat Officer will be required to undertake secretariat and governance functions, including coordinating meetings and attendees, preparing documents, agendas, taking minutes, managing action lists and preparing submissions for working groups, sub committees and committees.

The position will also contribute to the development and maintenance of governance policies, procedures, and guidance documents.

**Duties**:

- Assist in the monitoring and communication of committee actions and outcomes and ensuring the accountable executive is addressing the relevant action items.
- Maint corporate records including minutes, committee terms of reference, registers of interest, decision registers and action registers.
- Review and edit documents, ensuring a very high standard, aligning with the format and template requirements for senior executives.
- Manage mailboxes of the branch, bringing relevant matters to the attention of the Director, Governance, and other referring other matters appropriately for prompt action. Effectively manage day to day demands and competing priorities across committees and renegotiating timeframes where necessary.

**Required experience/skills**:

- Experience coordinating and maintaining Governance Committee records, including minutes, committee terms of reference, registers of interest, decision registers and action registers.
- Demonstrated experience in providing effective executive/administrative/secretariat and support services.
- Demonstrated experience in building and maintaining effective internal and external stakeholder relationships.
- Excellent time management skills with demonstrated ability to effectively manage competing priorities in a dynamic environment. Excellent oral and written communication skills to support preparation of written material including agendas, minutes, submissions and communications for internal and external stakeholders.

**Desirable experience/skills**:
**Dylan Macleod**

**02 6199 5750**#APS
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