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Reception and Administration Officer

1 month ago

Melbourne, Australia Schools (Government) Full time

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 28/01/2025

Organisation: Schools (Government)

**Salary**: Salary not specified

Occupation: Administration/Secretarial

Reference: 1455861

**Location Profile**:
Monash Special Developmental School is a government school located in the North Eastern Victorian Region in the City of Monash. Monash SDS provides an educational program for children with a moderate to profound intellectual disability and multiple disabilities including autism spectrum disorder from the age of 2.8 to 18 years old. Currently student enrolments numbers are around 155. It has been on the current site for 11 years in a well-resourced purpose built facility. In addition to the general classrooms the school also features specialist areas, outdoor learning environments, a multi-purpose gym, a hydrotherapy complex, a bike path and specialised indoor and outdoor sensory areas.

Monash SDS is gold accredited in School Wide Positive Behaviour Support (SWPBS), AMAZE accredited and e-Smart accredited.

Students across the school at Monash SDS are taught using the Victorian Curriculum. Curriculum based individual learning plans are developed for each student and are taught using a variety of high impact teaching strategies and specialised curriculum supports including the STAR (Strategies for Teaching Based on Autism Research) and Links Program. The STAR and Links Program is research and evidence based and uses the principles of Applied Behaviour Analysis. It provides a framework and the necessary tools to teach the Victorian Curriculum through the implementation of Discrete Trial Training (DT), Pivotal Response Training (PRT) and Functional Routines instruction. A school wide Structured Teaching Framework provides every student with a highly visually based structured environment that promotes an understanding of schedules, activities and expectations.

Our schools philosophy is reflected in its programs and based on the belief of ¿Enriching Individual Potential¿. To do this, we require a committed principal, who is able to see the special characteristics of all our students and will strive to ensure each individual feels safe, is confident and valued as a person.

**Selection Criteria**:
SC1 - Demonstrated capacity to work and collaborate with others in a team environment.

SC2 - Demonstrated experience and technical knowledge relevant to the position.

SC3 - Demonstrated capacity to prioritise tasks and to provide support to leadership and other school staff in respect to the work area.

SC4 - Demonstrated commitment to professional learning and growth for both self and others.

SC5 - Evidenced high level written and oral communication skills and high-level interpersonal skills with an ability to relate effectively and sensitively with teaching and support staff, as well as students, parents, external providers and the wider school community.

**Role**:
The Reception and Administration Officer will be a proactive and enthusiastic member of the schools administration team and work under the supervision of the Business Manager. The focus of this position maintaining effective and informative communication with parents, staff, students, service providers and the wider school community.

Qualities necessary to be the successful applicant:

- Exceptional reception and telephone skills
- Strong oral and written communication skills
- Excellent time management
- A sound knowledge of Microsoft Office
- Ability to work independently

Preferred experience:

- Knowledge of CASES21 and COMPASS Software

**Responsibilities**:

- Coordinate the delivery of reception and administrative services within the school
- Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
- Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
- Maintain and update office records, enrolment data, diary records, and basic written records
- Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
- Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
- In consultation with the Business Manager, determine and manage work priorities within the school office. This might include providing advice and information to community members in relation to office administration functions, enrolments, purchasing, keys, attendance, filing, CASES, compass operations, mail, family transactions and reports
- Develop and implement strategies to ensure effective administration procedures
- Liaise with school