Office Coordinator

4 months ago


Manly, Australia McGregor Coxall Full time

Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and designing new cities, precincts and finely detailed sites. As a diverse group of design innovators and consultants, McGregor Coxall helps clients realise their visions and goals.

**THE OPPORTUNITY**

Our Sydney studio is looking for a proactive and efficient Office Coordinator to work with our fast-paced Australia wide team. This is one of those rare roles where you get to work with incredible people who are caring, passionate and fun. There will be no one day the same, so lots of variety. You love multi-tasking, problem-solving and dealing with people. You must be a mature, highly organised team player who is friendly and approachable.

We have beautiful offices in Manly overlooking Manly beach. This role is 5 days in the office, however we are happy to offer flexible hours (with a minimum of 25 hours per week up to 38 hours).

Responsibilities include, but are not limited to:

- Managing reception duties in a professional, friendly and efficient manner including answering the phone, handling enquiries and greeting guests;
- Coordinating meetings, greet guests, take beverage orders and ensuring meeting rooms are set up;
- Maintaining office cleanliness including kitchen, meeting rooms and communal areas;
- Providing timely and efficient support to the EA, Bids/Operations Team and wider team with administrative tasks;
- Coordinating new starter inductions and equipment setups
- Plan, coordinate and execute corporate events, internal training and office exhibitions;
- Organise and manage team travel;
- Work with the Bids/Operation team to prepare proposal for BD opportunities to win work.

**ABOUT YOU**
- Successful applicants will have the following skills and personal attributes;
- Office administration experience, ideally about 2 years plus;
- InDesign experience is preferable but not essential;
- Proficient user of Office 365;
- Excellent verbal and written communication skills;
- A positive and proactive approach to problem-solving and general tasks;
- High degree of organisation and proven time management skills;
- Able to work under pressure in a fastpaced, deadline-driven environment;
- Results-focused and customer-driven.

**WHAT WE OFFER**

We provide a dynamic and collaborative working environment and offer benefits to ensure your professional development and wellbeing including:

- Flexible and hybrid working;
- Health and wellbeing calendar of events;
- Employee assistance program;
- Paid parental leave;
- Professional memberships and registrations;
- Professional and technical learning and development opportunities;
- Opportunities for inter-studio travel and short-term assignments;
- Unique work environment by beautiful Manly beach (Sydney studio) with surfboard racks/shower facilities;
- Global projects and a culturally diverse team;
- A busy calendar of professional and social events including Friday afternoon talks, site visits, team and annual events;
- Breakfast, coffee machine and snacks provided.

**OUR VALUES**
- We have a responsibility to humanity
- We are environmental stewards
- We pursue design excellence
- We are research led
- We are a proud cultural mosaic
- We love what we do

To find out more, you can visit our website, follow us on LinkedIn and follow us on Instagram.

**TO APPLY**

If the above role is aligned with your skills and ambitions submit a cover letter and resume.
- Applications will be treated in the strictest confidence. All personal data collected by McGregor Coxall will be kept confidential and only used for recruitment purposes._
- McGregor Coxall is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity. At McGregor Coxall we are committed to BIPOC and LGBTQI inclusion in the workplace._



  • Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...


  • Manly, Australia McGregor Coxall Full time

    **THE ROLE** McGregor Coxall is looking for a proactive and driven Studio Coordinator to work with our fast-paced Global Services Team. You will thrive on multi-tasking, problem-solving and dealing with people. You must be a motivated, organised team player who is friendly and approachable. Responsibilities include, but are not limited to: - Managing...

  • Office Manager

    2 hours ago


    Manly, Australia Lotus People Full time

    **An incredible opportunity for a strong allrounder looking to benefit from genuine career progression**: - **An exciting role to suit an autonomous, professional and organised individual**: - **Part time role initially of 4 days a week with a hybrid working model!**: - **$80,000 - $90,000 + super (pro rata)** **The Opportunity** Lotus People are...

  • Project Coordinator

    7 months ago


    Manly, Australia PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • Bid Coordinator

    4 months ago


    Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...


  • Manly, Australia PARTALE Full time

    Join a growing team and be part of an exciting company in the renewable energy sector. - Manly-based office with ocean views! - Enjoyable, hybrid environment, with great benefits - Newly created role that’s yours to shape and develop. - Permanent, full-time, immediate start, may best suit someone located in the Northern Beaches area. **About us**: Spark...


  • Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...


  • Manly, Australia Naked Wines Full time

    **Sales & Events Coordinator** **Company description** Naked Wines sells the best wine you've ever tasted. Quite a claim, huh? Here's why we think it's true Naked Wines’ mission is to change the way the whole wine industry works, for the benefit of wine drinkers, winemakers and our people. Our customers, we call them Angels, support talented and...

  • HR Officer

    2 weeks ago


    Manly, Australia Life Trading Full time

    Life Trading is a proprietary trading company with an atmosphere that is relaxed and flexible. We are strongly focussed on results, excellence and emphasise a work-life balance and a team culture. As an HR Officer, you will support all aspects of the employee life cycle for our employees and will report to the HR Manager. The role is highly varied, and as...


  • Manly West, Australia Moreton Bay College Full time

    Permanent Full Time - Bayside Location - Interactive learning environments **THE COLLEGES** **POSITION** This is a Permanent Full Time position. This role is the first point of support for overseas students in homestay accommodation, parents and Homestay Providers. The International Accommodation Officer fulfils the role of Student Contact Officer for...


  • Manly, Australia Recruit and Consult Full time

    $90,000 - $120,000 + Superannuation - Previous experience within real estate in an operations role essential - Social team that offer a welcoming and collaborative work environment **A little bit about the company**: Located on the Northern Beaches is this boutique real estate group, where passion for property meets unparalleled professionalism. For over 20...


  • Manly, Australia Gough Recruitment Full time

    Manage the social media for an award winning Agency! - Work across all of this brands offices - Excellent Salary Package On Offer!!! **Do you LOVE Social media?** **Addicted to posting online?** **Love increasing your online followers?** **Great, why not GET PAID TO DO IT!!!** **Work for an industry-leading Real Estate team to create and manage online...

  • Care Coordinator

    2 weeks ago


    Manly, Australia Right at Home Brisbane Bayside Full time

    Are you passionate about taking care of others and providing exceptional customer service to clients? Then you are the perfect person to join the Right at Home Brisbane Bayside. **Company Background**: Right at Home is a leading home care provider with over 600 offices around the world. We provide a wide range of care services all designed to help our...

  • People Partner

    2 days ago


    Manly, Australia The Next Step Full time

    Unique and iconic hospitality business 'The Boathouse' - Northern Beaches location (Manly/Whale Beach office), travel to other locations - Full time or part time (4 days/5 shorter days) working available, hybrid working Northern Beaches location - either Whale Beach or Manly This is a newly created role and will assist the People and Culture Manager with...

  • Executive Assistant

    6 days ago


    Manly, Australia Gough Recruitment Full time

    This is an opportunity to join newest Real Estate Force as it kick starts and protrudes its way into the Sydney Market. With the most recognised names in the industry & a fresh new marketing campaign, this office is the talk of the town! Currently seeking an Executive Assistant to support a leading agent with over 20 years experience, this is an opportunity...

  • Account Coordinator

    7 months ago


    Manly, Australia Sprout Network Full time

    **About us** Sprout Network is a venue specialist agency (pop-up and casual mall leasing) working with a range of direct customer acquisition clients across Australia and New Zealand - including many recognisable brands and not-for-profit organisations. We are a small but close-knit team, with staff working across NSW and QLD. Our working week typically...


  • Manly, Australia MERCURE Full time

    **Company Description** Accor is the world’s largest and fastest-growing hotel group with a network of more than 5,000 properties in over 90 countries. We are far more than a worldwide leader. Globally, we are more than 260,000 hospitality experts placing people at the heart of what we do and nurturing real passion for service and achievement beyond...

  • Receptionist

    7 months ago


    Manly, Australia Recruit and Consult Full time

    Monday - Friday on Reception with scope to progress into Leasing - $55,000 - $65,000, easy parking right out the front - Regular team lunches, team gym sessions, employee of the month awards **A little bit about the company**: Located on the beautiful Northern Beaches in a spacious and welcoming office, this boutique real estate group has sold and managed...

  • Studio Assistant

    1 day ago


    Manly, Australia McGregor Coxall Full time

    **THE ROLE** McGregor Coxall is looking for a proactive and driven Studio Assistant to work with our fast-paced Global Services Team. You will thrive on multi-tasking, problem-solving and dealing with people. You must be a motivated, organised team player who is friendly and approachable. Responsibilities include, but are not limited to: - Managing reception...

  • Scheduler/admin

    2 weeks ago


    Manly, Australia Right at Home Full time

    **Description**: Do you have a mind for scheduling, planning and problem solving? Become a Schedule Officer in a team that is motivated by providing exceptional care to the most vulnerable members of our community. Right at Home Bayside is a respected service provider in the Brisbane Bayside area. We pride ourselves on providing seamless support and...