Office (Studio) Coordinator

2 months ago

Manly, Australia McGregor Coxall Full time

Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and designing new cities, precincts and finely detailed sites. As a diverse group of design innovators and consultants, McGregor Coxall helps clients realise their visions and goals.

**THE OPPORTUNITY**

Our Sydney studio is looking for a proactive and efficient Office Coordinator to work with our fast-paced Australia wide team. This is one of those rare roles where you get to work with incredible people who are caring, passionate and fun. There will be no one day the same, so lots of variety. You love multi-tasking, problem-solving and dealing with people. You must be a mature, highly organised team player who is friendly and approachable.

We have beautiful offices in Manly overlooking Manly beach. This role is 5 days in the office, however we are happy to offer flexible hours (with a minimum of 25 hours per week up to 38 hours).

Responsibilities include, but are not limited to:

- Managing reception duties in a professional, friendly and efficient manner including answering the phone, handling enquiries and greeting guests;
- Coordinating meetings, greet guests, take beverage orders and ensuring meeting rooms are set up;
- Maintaining office cleanliness including kitchen, meeting rooms and communal areas;
- Providing timely and efficient support to the EA, Bids/Operations Team and wider team with administrative tasks;
- Coordinating new starter inductions and equipment setups
- Plan, coordinate and execute corporate events, internal training and office exhibitions;
- Organise and manage team travel;
- Work with the Bids/Operation team to prepare proposal for BD opportunities to win work.

**ABOUT YOU**
- Successful applicants will have the following skills and personal attributes;
- Office administration experience, ideally about 2 years plus;
- InDesign experience is preferable but not essential;
- Proficient user of Office 365;
- Excellent verbal and written communication skills;
- A positive and proactive approach to problem-solving and general tasks;
- High degree of organisation and proven time management skills;
- Able to work under pressure in a fast paced, deadline-driven environment;
- Results-focused and customer-driven.

**WHAT WE OFFER**

We provide a dynamic and collaborative working environment and offer benefits to ensure your professional development and wellbeing including:

- Flexible and hybrid working;
- Health and wellbeing calendar of events;
- Employee assistance program;
- Paid parental leave;
- Professional memberships and registrations;
- Professional and technical learning and development opportunities;
- Opportunities for inter-studio travel and short-term assignments;
- Unique work environment by beautiful Manly beach (Sydney studio) with surfboard racks/shower facilities;
- Global projects and a culturally diverse team;
- A busy calendar of professional and social events including Friday afternoon talks, site visits, team and annual events;
- Breakfast, coffee machine and snacks provided.

**OUR VALUES**
- We have a responsibility to humanity
- We are environmental stewards
- We pursue design excellence
- We are research led
- We are a proud cultural mosaic
- We love what we do

To find out more, you can visit our website, follow us on LinkedIn and follow us on Instagram.

**TO APPLY**

If the above role is aligned with your skills and ambitions submit a cover letter and resume.
- Applications will be treated in the strictest confidence. All personal data collected by McGregor Coxall will be kept confidential and only used for recruitment purposes._
- McGregor Coxall is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity. At McGregor Coxall we are committed to BIPOC and LGBTQI inclusion in the workplace._

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