Office (Studio) Coordinator

3 months ago

Manly, Australia McGregor Coxall Full time

Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and designing new cities, precincts and finely detailed sites. As a diverse group of design innovators and consultants, McGregor Coxall helps clients realise their visions and goals.

**THE OPPORTUNITY**

Our Sydney studio is looking for a proactive and efficient Office Coordinator to work with our fast-paced Australia wide team. This is one of those rare roles where you get to work with incredible people who are caring, passionate and fun. There will be no one day the same, so lots of variety. You love multi-tasking, problem-solving and dealing with people. You must be a mature, highly organised team player who is friendly and approachable.

We have beautiful offices in Manly overlooking Manly beach. This role is 5 days in the office, however we are happy to offer flexible hours (with a minimum of 25 hours per week up to 38 hours).

Responsibilities include, but are not limited to:

- Managing reception duties in a professional, friendly and efficient manner including answering the phone, handling enquiries and greeting guests;
- Coordinating meetings, greet guests, take beverage orders and ensuring meeting rooms are set up;
- Maintaining office cleanliness including kitchen, meeting rooms and communal areas;
- Providing timely and efficient support to the EA, Bids/Operations Team and wider team with administrative tasks;
- Coordinating new starter inductions and equipment setups
- Plan, coordinate and execute corporate events, internal training and office exhibitions;
- Organise and manage team travel;
- Work with the Bids/Operation team to prepare proposal for BD opportunities to win work.

**ABOUT YOU**
- Successful applicants will have the following skills and personal attributes;
- Office administration experience, ideally about 2 years plus;
- InDesign experience is preferable but not essential;
- Proficient user of Office 365;
- Excellent verbal and written communication skills;
- A positive and proactive approach to problem-solving and general tasks;
- High degree of organisation and proven time management skills;
- Able to work under pressure in a fast paced, deadline-driven environment;
- Results-focused and customer-driven.

**WHAT WE OFFER**

We provide a dynamic and collaborative working environment and offer benefits to ensure your professional development and wellbeing including:

- Flexible and hybrid working;
- Health and wellbeing calendar of events;
- Employee assistance program;
- Paid parental leave;
- Professional memberships and registrations;
- Professional and technical learning and development opportunities;
- Opportunities for inter-studio travel and short-term assignments;
- Unique work environment by beautiful Manly beach (Sydney studio) with surfboard racks/shower facilities;
- Global projects and a culturally diverse team;
- A busy calendar of professional and social events including Friday afternoon talks, site visits, team and annual events;
- Breakfast, coffee machine and snacks provided.

**OUR VALUES**
- We have a responsibility to humanity
- We are environmental stewards
- We pursue design excellence
- We are research led
- We are a proud cultural mosaic
- We love what we do

To find out more, you can visit our website, follow us on LinkedIn and follow us on Instagram.

**TO APPLY**

If the above role is aligned with your skills and ambitions submit a cover letter and resume.
- Applications will be treated in the strictest confidence. All personal data collected by McGregor Coxall will be kept confidential and only used for recruitment purposes._
- McGregor Coxall is an inclusive Equal Employment Opportunity employer that considers applicants without regard to gender, gender identity, sexual orientation, race, ethnicity. At McGregor Coxall we are committed to BIPOC and LGBTQI inclusion in the workplace._

  • Office Coordinator

    3 months ago

    Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...

  • Bid Coordinator

    3 months ago

    Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...

  • Bid & Submissions Coordinator

    3 months ago

    Manly, Australia McGregor Coxall Full time

    Harnessing design thinking, digital intelligence, and interdisciplinary collaboration, McGregor Coxall assists clients in creating innovative, sustainable project solutions. Spanning 25+ years of practice, we have delivered more than 1,100 projects across five continents, ranging from giga-scale planning for entire countries to developing regional plans and...

  • Project Coordinator

    7 months ago

    Manly, Australia PCL Construction Full time

    **The future you want is within reach.** At PCL, we build the places where life happens and find camaraderie in the process. We're a community of builders committed to building better communities. That's why we're always looking ahead, and not just to the next project or what's next in our industry. We're also looking at what's next for you and how we can...

  • International Accommodation Officer

    6 months ago

    Manly West, Australia Moreton Bay College Full time

    Permanent Full Time - Bayside Location - Interactive learning environments **THE COLLEGES** **POSITION** This is a Permanent Full Time position. This role is the first point of support for overseas students in homestay accommodation, parents and Homestay Providers. The International Accommodation Officer fulfils the role of Student Contact Officer for...

  • Sales Coordinator

    3 months ago

    Manly, Australia The Recruitment Company Full time

    Location: Manly, Office-basedPart Time:  3 days a week Ready to join a dynamic team that's revolutionising the way brands connect with customers?  This leading company offers innovative solutions that empower brands and retailers across the globe to shine on the digital shelf, creating memorable shopping experiences. A vibrant Sales Coordinator is needed...

  • Hydrometrics Project Officer

    7 months ago

    Manly, Australia APG Workforce Full time

    $55 Per Hour+ Super - Government Role - 2 Month Contract APG is currently seeking a Hydrometrics Project Officer for a 12-month contract within a Government Sector based in Manly. **Pay Rate: $55 Per Hour + Super** **Location: Manly** **Contract: 12 Months + Possibility of extension** **The Role** - Under the guidance of senior staff, undertake and...

  • Office + Operations Manager

    6 months ago

    Manly, Australia Recruit and Consult Full time

    $90,000 - $120,000 + Superannuation - Previous experience within real estate in an operations role essential - Social team that offer a welcoming and collaborative work environment **A little bit about the company**: Located on the Northern Beaches is this boutique real estate group, where passion for property meets unparalleled professionalism. For over 20...

  • Front Office Supervisor

    2 months ago

    Manly, Australia MERCURE Full time

    **Company Description** Accor is the world’s largest and fastest-growing hotel group with a network of more than 5,000 properties in over 90 countries. We are far more than a worldwide leader. Globally, we are more than 260,000 hospitality experts placing people at the heart of what we do and nurturing real passion for service and achievement beyond...

  • Fleet Coordinator

    4 weeks ago

    North Manly, Australia WooliesX Full time

    Fleet Coordinator - HomeRun  Sydney based - Surry Hills  Hybrid Role - Work from Office and Home 12 Month Fixed-Term Contract   We Are WooliesX As a business which is part of one of Australia's largest retailers, WooliesX aims to bring the best of Woolworths Group to our customers. We're an innovation business that brings together the brightest...

  • Part Time Hotel Operations Coordinator

    4 weeks ago

    Manly West, Queensland, Australia MERCURE Full time

    Hotel All-RounderJob Summary: We are seeking an energetic and enthusiastic Part Time Hotel Operations Coordinator to work across our Front Office & Food & Beverage operations to ensure exceptional service is provided to our guests at all times, making them feel both welcome and comfortable.Key Responsibilities:Deliver exceptional service, from check in to...

  • Oshc Casual Educators Tingalpa

    7 months ago

    Manly West, Australia Junior Adventures Group Full time

    Description and Requirements We have Casual Educator roles available working across our services in Tingalpa and the Manly West area. About the role As part of a team of Educators, you will work within our services at primary schools in the hours before and after school, working with children aged 5-12 years. You'll have the support of a state specific...

  • Assistant Manager Mercure Sydney Manly Warringah

    6 months ago

    Manly, Australia MERCURE Full time

    Company Description Accor is the world’s largest and fastest-growing hotel group with a network of more than 5,000 properties in over 90 countries. We are far more than a worldwide leader. Globally, we are more than 260,000 hospitality experts placing people at the heart of what we do and nurturing real passion for service and achievement beyond...

  • Accounts and Administration Support Services

    3 weeks ago

    Manly, Australia The Centre for Positive Behaviour Support Full time

    **Introduction**: The Centre for Positive Behaviour Support (CPBS) is a leading national organisation receiving global recognition! We are dedicated to making behaviour support services accessible to everyone in the community. We champion a person-centered approach, specialising in thorough assessments and customised behaviour support plans that truly meet...

  • Ghanda Clothing Retail Sales Assistant

    6 months ago

    Manly, Australia Ghanda Clothing Full time

    We're on the hunt for the next round of recruits to join the _#GhandaGang_ in _**Macquarie, NSW!**_ **About **_**us**:_ Born out of Torquay, VIC in the early 2000s with nothing but a dream to design and deliver a collection of affordable, high-quality garments not yet met by the market, Ghanda Clothing has quickly become a household name, as the largest...

  • Ghanda Clothing Retail Sales Assistant

    6 months ago

    Manly, Australia Ghanda Clothing Full time

    We're on the hunt for the next round of recruits to join the _#GhandaGang_ in _**Manly, NSW!**_ **About **_**us**:_ Born out of Torquay, VIC in the early 2000s with nothing but a dream to design and deliver a collection of affordable, high-quality garments not yet met by the market, Ghanda Clothing has quickly become a household name, as the largest 100%...

  • Project Manager

    7 months ago

    Manly, Australia PCL Constructors Pacific Rim PTY Ltd. Full time

    Responsibilities Providing overall contract administration, technical expertise, and support to the project.  Developing and implementing the project safety plan and leading by example for health and safety practices and procedures.  Ensuring the project is constructed as per design, budget, resources, quality, and schedule.  Understanding client...

  • Housekeeping Administrator

    3 months ago

    Manly, Australia AccorHotel Full time

    **Company Description** Why work with Manly Pacific and Accor?** We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore...

  • Customer Service Manager

    3 months ago

    Manly, Australia M GALLERY Full time

    **Company Description** Why work with Manly Pacific and Accor?** We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore...

  • Housekeeping Administrator

    3 months ago

    Manly, Australia Accor Full time

    Company DescriptionWhy work with Manly Pacific and Accor?We are far more than a worldwide leader. We welcome you as you are and you can find a job and brand that matches your personality. We support you to grow and learn every day, making sure that work brings purpose to your life, so that during your journey with us, you can continue to explore Accor’s...