Executive Assistant

2 weeks ago


Brisbane, Australia Regional Development, Manufacturing and Water Full time

**The Role**: Operating from within the Office of the Executive Director in the Water Operations and Systems team you will be involved in the provision of efficient, effective and confidential administrative and operational support to the Executive Director and the leadership team. This office operates in a highly dynamic and responsive environment, with an ability to navigate short timeframes and competing priorities with the support of the Executive Officer critical to the role.A high level of professionalism and the ability to develop networks and effective relationships across the department are important attributes in this role.As a representative of the Office of the Executive Director, you will need to pro-actively review, manage, facilitate and deliver core operational reporting, correspondence and approvals for the Executive Director and the leadership team. Given the pace and reactive environment, the establishment and maintenance of relationships with other teams across the Division and the leadership team is essential to ensure Water Operations and Systems is both a respectful environment and reflects our reputation as being a great place to work.Key Duties and Accountabilities: - Provide high level executive support, including confidential secretarial and administrative services to the Executive Director and other staff within the division in accordance with departmental policies and procedures. Proactively manage the Executive Director's calendar, arrange and organise appointments, committees, meetings and conferences including catering, materials and information and providing secretariat support and minute taking as required. Organise travel, accommodation and business arrangements as required for staff and clients. Maintain the records management system, and administer the flow of correspondence across the division, ensuring all correspondence and documentation is accurately recorded and tracked in the Ministerial and Executive Correspondence System (MECS). This can include acting as the central point for correspondence and documents, including distribution of correspondence and other documents, and when necessary, follow up on outstanding items and preparation of documents for approval. With the assistance of corporate teams, assist the Executive Officer in maintaining core financial, HR and Business Reporting information on behalf of Water Operations and Systems
- Assist the Executive Officer in their role, this may include occasional project work, data collation, event support and review of processes to ensure best practice are occurring. Undertake financial processing activities as required, including purchasing, processing invoices, reconciling corporate card transactions and processing of travel claims. Maintain knowledge, technical proficiency and skills appropriate to the role including compliance with appropriate legislation, policies, procedures and protocols. Build and maintain effective working relationships with clients and stakeholders through liaison with appropriate areas throughout the office, the department and other agencies. Other duties as required.

Applications to remain current for 12 months.This work is licensed under a Creative Commons Attribution 3.0 Australia License.


  • Executive Assistant

    4 weeks ago


    Brisbane, Australia TROOCOO Pty Ltd Full time

    6 week temporary contract with immediate start - Brisbane CBD location - Work with a reputable organisation Our client is a leader in their field in Australia, dedicated to providing exceptional, quality services to their large and diverse clientele. Troocoo are proud to be partnered with them in their search for an Executive Assistant to support their C...

  • Executive Assistant

    2 weeks ago


    Brisbane, Australia KordaMentha Full time

    Job Location Brisbane Division Practice Management - Office Support Description - **Executive Assistant** Hours: 8.30 am to 5.00 pm (flexibility required) Reporting Relationships: Brisbane's Managing Partner (Performance Improvement), 2 Partners (Restructuring), 2 Executive Directors (Restructuring) and the wider Restructuring team **1. Objectives and...

  • Executive Assistant

    3 weeks ago


    Brisbane, Queensland, Australia Randstad Australia Full time

    As the Executive Assistant, you will provide highly efficient administrative support, including the provision of tasks of a confidential nature and manage multiple priorities at a time while maintaining a high level of communication with the relevant stakeholders. Responsibilities:As an Executive Assistant, you will provide high level support to our...

  • Executive Assistant

    1 month ago


    Brisbane, Australia Randstad Australia Remote Work Freelance Full time

    As the Executive Assistant, you will provide highly efficient administrative support, including the provision of tasks of a confidential nature and manage multiple priorities at a time while maintaining a high level of communication with the relevant stakeholders. Responsibilities:As an Executive Assistant, you will provide high level support to our...

  • Executive Assistant

    6 days ago


    Brisbane, Australia IPA Personnel Services Full time

    IPA have a long-standing history of providing staff to the Queensland Government and are currently partnering with our client to recruit an **Executive Assistant **in the Brisbane CBD. In this role, you will be providing high level executive and secretarial support to the Assistant Director General in a fast paced, ever-changing environment in the Strategic...

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia KordaMentha Full time

    Job Title Executive Assistant Job Location Brisbane Division Practice Management - Office Support Description - **Hours**:8.30 am to 5.00 pm (flexibility required) **Reporting relationships**:4 Partners including Brisbane's Managing Partner, 3 Executive Directors and the wider Restructuring, Consulting, Real Estate and 333 Capital teams **1. Objectives and...

  • Executive Assistant

    5 days ago


    Brisbane, Australia Communities, Housing and Digital Economy Full time

    **What you will be doing**: - Proactively manage and coordinate the Executive Director's diary, including the pre-preparation and organisation of meetings, conference, seminars, accommodation and travel arrangements. - Assist the Executive Director and Executive Support Officer with project work as required and provide high quality advice to staff at all...

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia TROOCOO Pty Ltd Full time

    Permanent full-time opportunity. - CBD-based office with hybrid flexibility. - Opportunity to work proactively and closely with the CEO. **About Our Client** Our client is a thriving local organisation founded on values of sustainability, innovation, and protecting the community. Since their inception, our client has made exceptional strides toward...

  • Executive Assistant

    7 days ago


    Brisbane, Australia TROOCOO Pty Ltd Full time

    4-5-month temporary contract with immediate start. - Inner-western suburb location. - Reputable Australian brand. Our client is a leader in their field in Australia, dedicated to providing exceptional, quality services to their large and diverse clientele. Troocoo are proud to be partnered with them in their search for the Executive Assistant to the Chief...

  • Executive Assistant

    1 month ago


    Brisbane, Australia AVEVA Full time

    AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably. We’re the first software business in the world to have our sustainability targets validated by the...

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia Children, Youth Justice and Multicultural Affairs Full time

    **As the Executive Assistant, you will specifically**: - Provide diary and executive support as needed to the Deputy Director-General. - Manage all Deputy Director-General's travel arrangements including coordination of external stakeholders travelling with the DDG - Provide timely support, advice and information to senior staff within the Office of the...

  • Executive Assistant

    7 days ago


    Brisbane, Australia Seniors, Disability Services and Aboriginal and Torres Strait Islander Partnerships Full time

    Key responsibilities of this role - Maintain the diary of the Executive Director, Local Thriving Communities, including organisation of meetings, appointments, conferences, seminars, accommodation and travel arrangements. - Communicate and liaise with various levels of management, the general public, senior executives within the Department and from other...

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia Davidson Group Services Full time

    **About the Company** Davidson Recruitment is a preferred supplier for the Government sector and have strong partnerships within Local, State and Federal Government. We currently have an opportunity for an experienced Executive Assistant to commence a contract in the Brisbane CBD **About the role** This role involves providing essential administrative...

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia Centurion Full time

    **About us** Centurion is one of Australia’s largest independently owned and operated logistics (3PL) and transport companies. Operating across Australia, we have significant mobile, land and infrastructure assets nationwide, including 20 distribution centres and a fleet of more than 2,000 vehicles. This ensures Centurion provides flexible and reliable...


  • Brisbane, Australia Queensland University of Technology Full time

    $74,013 to $83,479 - Fixed-term, full-time - Kelvin Grove (hybrid option available) **Who are we looking for?** We are seeking a Executive Assistant to the Executive Director to join Marketing and Communication, Chancellery Division. The Executive Assistant provides executive support to the Executive Director, Marketing and Communication. Executive...


  • Brisbane, Australia Queensland Treasury Corporation Full time

    **Purpose of Role** Under the Leadership of the Executive Director, Office of the CEO, the Executive Assistant to the CEO, will: - Perform key accountabilities of an Executive Assistant primarily to QTC’s Chief Executive Officer (CEO). - Coordinate with the Executive Assistant to the Board Chair, to provide Executive Assistant services to the Office of...


  • Brisbane, Australia Credit Union Australia Full time

    Executive Assistant to CEO  Great Southern Bank is seeking a new Executive Assistant to the Chief Executive Officer to join the team on a permanent full-time basis. As the Executive Assistant you will provide professional secretarial and administration support, whilst serving as a strategic partner, trusted confidant, and professional problem-solver....

  • Executive Assistant

    4 weeks ago


    Brisbane, Australia TROOCOO Pty Ltd Full time

    Support an established and highly driven team. - Join an exciting QLD State Government Department. - Based in Brisbane CBD. **Troocoo** Troocoo are partnering with a established Queensland State Government Departments to recruit talented Executive Assistants (A04). These roles are based within the Brisbane CBD for initial 3-6 month contracts. These roles...


  • Brisbane, Australia Chandler Macleod Full time

    **About the company**: An excellent opportunity for an experience Executive Assistant to join a busy and fast paced State Government team. **About the role**: - Providing high level executive support to the Executive Director and the leadership team - Management of corporate and ministerial and performance reporting and risk management - Monitoring...


  • Brisbane, Australia Perigon Group Full time

    Join this fast paced and dynamic team as an Associate, Executive Assistant to the COO! In this role, you'll be an integral part of our Business Services division, providing exceptional executive support to our Chief Operating Officer (COO) while ensuring the smooth operation of our organisation. Responsibilities: Provide exceptional executive assistant...