Administrative Support Specialist

1 month ago

Perth, Australia Knight Piesold Consulting Full time

**About Us**

Knight Piésold is a specialised international consulting firm offering engineering and environmental services in Mining, Environment, Hydropower, Water Resources, and Roads & Construction Services. We are proud of the longstanding relationships we have with our clients and delivery of exceptional services on a global scale.

We have a significant track-record of projects located in Australia, Asia, Africa and South America. With over 100 years of experience and offices globally, we work on projects which are diverse both geographically and technically.

**About You**

Are you a dynamic and energetic individual with a passion for supporting high-performing teams and senior management?

We're seeking an experienced and talented Administrative Support Specialist to join our supportive, inclusive, friendly and collaborative team in Perth.

If you're a people person who thrives in a busy environment, excels in administrative support, and is ready to make a significant impact, we want to hear from you

**The Role**

As an Administrative Support Specialist supporting Senior Management and Engineers, you will play a pivotal role in ensuring the smooth operation of our Perth and Brisbane offices and overall office management. This role requires a highly organised and experienced team member who can multi task, manage deadlines, coordinate meetings, handle confidential information, and oversee daily office operations. Your ability to multitask, prioritise, and communicate effectively will be essential for this role.

**What You Can Expect**
- Project work: Produce and deliver all required project related documents and drawings as needed accurately and in a timely manner.
- Office Management: You’ll be the face of the office, being the first port of call for all external visitors as well as serving as the main liaison with building management, facilities, oversee office stock and supplies and answer incoming calls and forward queries to appropriate team members.
- Event Coordination: You will assist with events such as morning teas, training workshops, and catering.
- Travel Coordination: You will handle all aspects of domestic and international travel for the team, ensuring every detail is meticulously arranged from flights to accommodations all in line with internal policy.
- Stakeholder Liaison: You’ll be the point of contact for colleagues, contractors, and tradespersons, as well as liaise with internal teams on client presentations.
- Project Support: Your role will also involve supporting the team with projects and document control.

To excel in this role, you’ll have 3- 5 years' previous experience in an Administrative/Business Support role, ideally supporting an engineering team, as well as:
Strong organisational and time management skills with high attention to detail.
- Strong to advanced skills in MS Office (Outlook, PowerPoint, Word, Excel).
- Demonstrated typing skills at around 60 wpm.
- Previous file management/document control (Aconex, InEight etc) experience would be highly regarded.
- Genuinely passionate about going above and beyond in role.
- Excellent communication skills, with the ability to build rapport and maintain relationships across teams.
- A proactive approach and the ability to anticipate needs and prioritise tasks effectively.

**Benefits**

Knight Piésold offers excellent remuneration packages and a competitive range of benefits including:

- Subsidised gym memberships/ fitness classes
- Training and development opportunities
- Early access to long service leave
- Employee assistance program (EAP)
- Referral bonus

Apply

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