Finance & Reporting Administrator

6 months ago

Brisbane, Australia BGIS Full time

BGIS is looking for a skilled Finance & Reporting Administrator to join our team in Brisbane. This role is ideal for someone who excels in financial management and reporting, offering an opportunity to contribute to our dynamic and supportive team.

**Key Responsibilities**:

- Collate, distribute, and close monthly Planned Preventative Maintenance (PPM) reports.
- Ensure accurate reporting of key service deliverables through documentation collation.
- Execute end-to-end invoice processing requirements.
- Follow up on and report outstanding invoices.
- Promptly process vendor invoices in accordance with Accounts Payable requirements.
- Coordinate and manage Planned Preventative Maintenance Purchase Orders across the account.
- Provide financial data for all Planned Preventative Maintenance Services to key BGIS stakeholders.
- Assist BGIS Management and the Client with ad-hoc data and reporting requests. Ensure compliance with BGIS procedures and contract requirements.

**Accountabilities**:

- Assist in monthly budget summaries and financial analysis.
- Maintain cost tracker files for POs, invoices, and services.
- Support contracts with vendors, pricing, and scope requirements.
- Ensure compliance of contractors with worker management requirements.
- Collate records for internal and external audits.
- Update processes, procedures, and records on SharePoint.
- Foster positive relationships with clients, sub-contractors, suppliers, and consultants. Operate in accordance with BGIS values, promoting teamwork and open communication.

**Qualifications and Experience**:

- **Essential**:

- 5+ years of experience in finance and administration.
- Proficient in Word, Excel, and Outlook.
- Experience with SharePoint.
- Excellent communication skills.
- Experience in report collation, scheduling, and planning.
- **Desirable**:

- Experience in property management, facility management industries, or a trade background.
- Experience in Maintenance Planning using CMMS (Computerised Maintenance Management System).
- Intermediate financial or accounting knowledge. Base understanding of contracts administration.

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