Program Administration Coordinator

2 months ago

Canberra, Australia Lockheed Martin Australia Full time

ACT, Canberra
- Administration
- 12278BR

**Job Highlights**
- An key member of the PMO team for UH-60M Black Hawk, the Program Administration Coordinator will provide administrative support to the program and EA to the Program Manager and Support Services Manager. This role requires initiative and the ability to make informed administrative decisions to achieve outcomes.

**About us**:

- Lockheed Martin Australia is a dynamic, growing, and energetic organisation offering stimulating, challenging work at the forefront of technology. Lockheed Martin Australia is a leader in Australia’s National Security, and our collaboration with Australian industry spans the Aeronautics, Maritime, Surveillance and Defence domains. We employ approximately 114,000 staff worldwide, and over 1200 staff in Australia across multiple locations.
- Following a recent announcement by the Australian Government to investigate the acquisition of UH-60M Black Hawk helicopters from the US Government, Lockheed Martin Australia is looking to establish a core team of experienced military Rotary Wing professionals to support the potential procurement and sustainment activities. The modern-day, 3rd Generation UH-60M Black Hawk helicopter is the world’s leading multi-role battlefield and special operations helicopter with a proven legacy of exceptional capability and reliability. Lockheed Martin Australia is looking forward to being a key contributor to the Australian UH-60M Black Hawk program and encourages you to come join us in delivering a sovereign sustainment capability.**Your responsibilities will include**:
We are seeking a highly organised and motivated team player who is skilled in relationship building and establishing work practices in a dynamic and fast-paced environment - someone who is proactive in their approach to work and able to anticipate the needs of the leads they support.

**Skills and Experience**
- Demonstrated experience in providing PA / EA support
- Experience coordinating a busy diaries using discretion to ensure that relevant meetings are prioritised
- Ability to work autonomously and take ownership of tasks, coordinating with multiple stakeholders and providing regular updates
- Ability to coordinate all aspects related to all meetings - including agendas, papers, minutes, invites, room bookings, travel and other logistics
- High level organisational and time management skills
- Effective at communicating with a broad audience with well-developed written and verbal skills
- Solutions focused and proactive with a can-do attitude, exceptional stakeholder engagement skills with the ability to resolve problems and build positive relationships. Attention to detail is important.
- Advanced proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Flexible to adapt to ever changing needs and deadlines and be able to effectively multitask in a fast-paced environment while maintaining confidentiality and discretion.
- Experience in coordinating travel including the development of itineraries and processing travel expenses
- Experience producing business documents and working with online platforms (i.e. SharePoint, Confluence etc.)

To be successful, you will have;
- Substantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updates
- Significant experience with calendar scheduling/meeting management
- Significant experience in taking meeting minutes/action points
- Intermediate experience with Microsoft Office Suite
- Confident, resilient, tenacious and flexible approach
- Open and positive attitude with ability to manage competing priorities

**About you**:
Significant experience with calendar scheduling/meeting management
- Significant experience in taking meeting minutes/action points
- Substantial experience in proactive ownership and action of tasks, coordinating with multiple stakeholders and providing regular updates
- Intermediate experience with Microsoft Office Suite
- Confident, resilient, tenacious and flexible approach
- Open and positive attitude with ability to manage competing priorities

**Special Requirements**:

- Applicants are required to be Australian Citizens and hold a current NV1 Defence Security Clearance, or be eligible to hold a NV1 Defence Security Clearance.
- The location of the role will be in Brisbane, QLD, AUS
- Employment may be contingent on the satisfactory result of criminal and/or other background screens, which require the collection and transfer of personal information.

**What we offer you**:

- At Lockheed Martin we value our team and the contribution they make every day. We offer rewarding career pathways working on interesting projects that make a difference, continuous professional development and the opportunity to learn from a diverse team of talented individuals.
- Work life balance is important to us and we encourage all staff to take advantage of our
- ** **flexible working arrangements
- **

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