Program Coordinator

2 months ago

Canberra, Australia The Department of Parliamentary Services Full time

**Job Details**:
**Job Title**: Program Coordinator

**Employment Type**:Non-Ongoing (Specified Term)

**Classification**: Parliamentary Service Level 5

**Closing Date**: 11:30pm AEST, 3 August 2023

**The Opportunity**:

- The Parliament House Art Collection team are offering a non-ongoing opportunity for an experienced and highly motivated coordinator for exhibitions, collection access, loans and acquisitions. The Art Collection team are responsible for access, care and development of the Parliament House Art Collection. This is an exciting opportunity to work across the nationally significant Parliament House Art Collections including the Historic Memorial Collection portraits, Archives relating to the collection, Official Gifts and a growing contemporary art collection.
- The Program Coordinator plans and coordinates activities associated with a range of programs and projects such as the delivery of services to parliamentarians, acquisitions program, inward and outward loans, general circulation and permanent displays, and the production of physical and digital interpretive material. This role works within a multidisciplinary team and is responsible for managing procurement, documentation, and logistics relating to the preparation, handling, transport, and installation of collection items across the Parliament House site as well as inward and outward loans.

**Who we are looking for**:

**Job Specific Requirements**:

- The successful applicant will be required to obtain and maintain a Baseline Vetting (Protected/Restricted) security clearance.
- Relevant tertiary qualifications, previous experience and proficiency in operating Vernon Collection Management System software or equivalent.

**Duty Statement**:
**Classification**:Parliamentary Service Level 5
**Branch**:N/A
**Section**:Art Collections
**Immediate supervisor**:Program Manager
- Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 5 classification. The duties will include, but are not limited to, the following:

- Plan, and coordinate activities associated with a range of programs and projects for the Art Collections section including the delivery of services to parliamentarians, acquisitions program, inward and outward loans, general circulation and permanent displays, and the production of physical and digital interpretive material.
- Develop, implement and review of Art Collections policy, procedure and documentation relating to service delivery activities. Document all work to a high standard according to DPS policy, including documentation of collection activities in the Collection Management System.
- Coordinate and supervise staff and external service providers to deliver Art Collections activities such as displays and loans, including the development and implementation of project tracking systems, and use of best practice collection handling techniques.
- Undertake and oversee procurement processes and liaison with a range of internal and external stakeholders such as parliamentarians, cultural institutions, artists and their representatives, curators, conservators, and display preparators to facilitate the delivery of services.
- Ensure appropriate Work Health & Safety standards and documentation including drafting and reviewing safe work method statements and risk assessments.
- Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice._

**How to apply**:

- Please upload a one page pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.
- Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.

**Our purpose and values**:

- We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.
- Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.
- Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours,

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