Executive Support Officer

4 weeks ago


Fortitude Valley, Australia Eden Richie Recruitment Full time

Eden Ritchie is seeking an Executive Support Officer who will be responsible for providing comprehensive efficient, effective, ethical and confidential executive administrative and business support for a high profile, dynamic and fast paced senior executive role. The role is responsible for proactive management and organisation of branch executive’s office and ensuring comprehensive administrative support in a manner that is compliant with Department’s administrative policies and standards.
- **12 month contract**:

- **2 positions available**:

- **Fortitude Valley location**

**As the Executive Support Officer, your key responsibilities will include**:

- Provide comprehensive executive, administrative, and clerical support to the branch executive including extensive diary and calendar management as well as inbox management, triage and delegation as required.
- Proactively organise all aspects of the Executive office including:

- accurate, up to date diary management (ensuring forward planning of regular meetings, accuracy of agendas and provision of supporting documents for meetings)
- establishment and maintenance of office processes to best support the day to day functioning of the executive, as well as maintaining contact lists and bring up systems
- manage multiple competing priorities on behalf of the executive, including but limited to diary and calendar clashes
- Work collaboratively with the Executive and branch office team to develop, maintain and implement improvements to internal processes and conformance with business planning, records and financial management practices and requirements
- Maintain effective working relationships by communicating, consulting and negotiating with stakeholders across all levels
- Coordinate staff responses to briefs, analysis, advice, submissions, presentations, reports and information papers by providing essential executive support
- Deal professionally with sensitive and confidential issues that arise and form close working peer networks with personnel in similar roles across the Department, and other agencies
- Positively contribute to the team environment at unit, agency and organisational levels including commitment and contribution to continuous improvement, a collaborative culture and an achievement focused team that accomplishes unit and organisational objectives
- Work under limited supervision, using a high level of initiative to resolve issues
- Support the Branch Manager to achieve branch deliverables

**The successful applicant will demonstrate**:

- Demonstrated ability to support the administrative functioning of the office of a senior executive or senior executive group
- Demonstrated skills in calendar and Diary management and management of an executive’s inbox
- High level written communication and interpersonal skills including the ability to liaise with a wide variety of clientele, such as senior executives, managers and members of the public on a range of sensitive issues
- Knowledge of or ability to acquire knowledge and commitment to Department’s core values of caring for people, leadership, respect and integrity
- Ability to work under mínimal direction and to manage competing priorities in order to meet deadlines

**This position requires**:

- Previous support to executive leaders will be highly regarded.
- Experience working within either the Government or Health sectors will also be an advantage.

**If this role sounds like you, please APPLY NOW submitting your resume in WORD format.**

**If you would like more information or to discuss the role, please contact Alison Detaille on (07) 3230 0038**

Job Reference: 588899


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