Executive Assistant to Executive Director

6 months ago


Surry Hills, Australia DFP Recruitment Services Full time

**Job description**:

- **Federal government opportunity in Sydney CBD**:

- ** Initial 12 months Non-ongoing Contract role**:

- **$89, 800 + 15.4% Superannuation**

Our client is the national end-to-end regulator of aged care services, and the primary point of contact for consumers and providers in relation to quality and safety. Our role of the is to protect and enhance the safety, health, well-being and quality of life of people receiving aged care.

**The Role**:
An exciting opportunity exists for an experienced Executive Assistant to provide comprehensive executive assistance to the Executive Director (ED), Approvals & Serious Incidents Notifications (ASIN), to support them day to day to effectively exercise executive leadership and management of their respective sections.

**Responsibilities will include but are not limited to**:

- To provide comprehensive executive assistance to the Executive Director and Executive Officer, ensuring that the ED is appropriately briefed and prepared for meetings, has their schedule organised and coordinated to meaningfully contribute to the Commission, and is able to prioritise effectively based on the timeliness and urgency of deliverables.
- Works closely with internal and external stakeholders on behalf of the Executive Director Office to create, develop and maintain collegial working relationships.
- Provide high-level administrative support - including managing stakeholder requirements and expectations, room bookings and other support needed for meetings, including scribing, as required.
- Extensive diary management to meet business priorities and competing deadlines and assist in the preparation for meetings by understanding the purpose of/and arranging the necessary documents prior to the meeting.
- Conduct research and draft briefings, reports and documents as required.
- Draft procurement documentation for Executive Officer, Executive Director and Commissioner approval. Ensure all policies and processes are followed in the development of documents, including procurement and recruitment activities.
- Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of workflow and tasks.
- Organise/schedule and coordinate all travel and conference arrangements and accommodation for the Executive Director and manage supporting documentation
- Create/update organisation charts (including FTE count) for ASIN and its teams.
- Manage and reconcile Executive Director’s expenses using TechnologyOne (TechOne).
- Demonstrated organisational skills at a high level to provide day-to-day administrative support to Executives.
- Knowledge, or the ability to quickly acquire knowledge of the role and functions of the Commission to support business priorities.
- Demonstrated ability to work in productive partnership to optimise performance and achieve business results.
- Ability to work with broad supervision, and to identify priorities to meet competing deadlines.
- Effective written communication skills, including the ability to draft various forms of documents and correspondence, and concisely summarise information.
- Ability to communicate with influence and work collaboratively to resolve complex issues.
- Previous experience proving high-level support to Executive Director
- Previous experience in a government or similar administrative setting

***
**To Apply**:
To be eligible it is essential that applicants hold **Australian Citizenship** and hold a **current or ability to obtain a National Police Check**.

If you are interested in this role, please do APPLY NOW with your resume and ‘expression of interest; in MS Word format or call Karen on 02 9200 3677 for more information.



  • Adelaide Hills, Australia SA Health Full time

    **Job no**: 879039 **Work type**: Full time **Location**: Adelaide Hills **Categories**: Administration and Clerical - **Barossa Hills Fleurieu Local Health Network, Medical Services, Adelaide Hills Region/Mount Barker**: - **Salary**:ASO3 $67,589 to $72,033 p.a.**: - **Temporary Full time position working up to 31 January 2025** **Overview** - The...


  • Surry Hills, New South Wales, Australia JRM Hospitality Full time

    We are seeking a highly skilled and experienced Executive Culinary Director to lead our culinary team in Fortitude Valley, Brisbane.As a key member of our senior leadership team, you will be responsible for driving the vision and strategy for our culinary offerings across multiple outlets and event spaces.The successful candidate will have a proven track...


  • Surry Hills, Australia DFP Recruitment Services Full time

    **Job description**: - **Federal Government opportunity in Surry Hills**: - ** 12-month contract with the possibility of extension**: - ** $43.82 per hour + super** Our Client is a Federal Government body that supports Australians and their families by valuing a positive contemporary attitude to disability. They are currently seeking **APS4 Executive...


  • Surry Hills, Australia DFP Recruitment Services Full time

    **Job description**: - **Federal Government opportunity in Surry Hills**: - ** 12-month contract with the possibility of extension**: - ** $43.82 per hour + super** Our Client is a Federal Government body that supports Australians and their families by valuing a positive contemporary attitude to disability. They are currently seeking **APS4 Executive...

  • Executive Assistant

    6 months ago


    Surry Hills, Australia Launch Recruitment Full time

    Bring your event management skills to this role - WFH flexibility - Surry Hills location - Are you a proactive and adaptable individual with a strong Executive Assistant background? Are you confident in your ability to learn new programs and technologies? If so, we have an exciting opportunity for you. We are looking for a Project Manager / Executive...


  • Surry Hills, Australia Sprout Recruitment Full time

    An exciting mix of Diary Management, Content Creation and Sales Support - Monday - Friday (No weekends initially) - Up to $85K package for an experienced EA/PA in similar role We are proud to be advertising for a new and exciting role for a Surry Hills based Director who is ready to welcome an experienced EA/PA to the dynamic team! This position will...


  • Surry Hills, New South Wales, Australia JRM Hospitality Full time

    About the Role:JRM Hospitality is seeking an experienced Head Chef to join their team in Fortitude Valley, Brisbane.This is a fantastic opportunity to work in a well-established and respected hospitality group, with a strong company culture and a talented team.As Head Chef, you will be responsible for managing a team of 8-10 chefs, working closely with the...


  • Surry Hills, Australia Agent99 Full time

    **PR Account Executive*** **to Account Manager** Are you ready to take your career to the next level? Do you love the thought of working in an environment that values autonomy and flexibility, training, and career path coaching, whilst still being a part of a team of PR and Communications guns? Our culture places emphasis on creating a really fun...


  • Surry Hills, New South Wales, Australia Merivale Full time

    Merivale: Executive Sous Chef AssistantWe are seeking an experienced Executive Sous Chef Assistant to join our team at Merivale. This is a fantastic opportunity for a skilled chef who can work independently in the hot section and take on additional responsibilities.About the RoleThe ideal candidate will have 1-2 years of experience working in a fast-paced...

  • Executive Assistant

    2 weeks ago


    Surry Hills, Australia Audience Republic Full time

    Are you a detail-oriented, proactive, and organised professional looking to join a fast-growing startup in the events and ticketing industry? Audience Republic is seeking an **Executive Assistant** to support our CEO/Founder and take charge of our operational and administrative functions, ensuring everything runs smoothly behind the scenes. In this role,...


  • Para Hills, Australia SA Government -DEPARTMENT FOR EDUCATION Full time

    **Department for Education** **Job reference**: 637314 **Location**: 5096 - PARA HILLS **Job status**: Ongoing **Eligibility**: Open to Everyone **Why work with us**: Every child and young person deserves a great education. We have a strategy that aims to unlock every child’s potential now and into the future, one that in partnership with learners,...


  • Surry Hills, Australia Torrens University Australia Full time

    Who we are? At Torrens University Australia, making a difference is in our DNA. As a Certified B Corporation, we belong to a global community of future-focused companies using business as a force for good. We believe in the transformative power of education to change lives, families, communities - and the world. That’s why we’re on a mission to increase...

  • Executive Level 1

    6 months ago


    Surry Hills, Australia Australian Government Full time

    Executive Level 1 - $111,940 - $127,670 - Woden, ACT; Surry Hills, NSW The Department of Health and Aged Care is looking to fill two Assistant Director roles in the Market Research Unit You will be proactive and agile and have experience in research management, communications and health behaviour change. You have the opportunity to work on a wide range of...


  • Surry Hills, New South Wales, Australia Merivale Full time

    Job DescriptionWe are seeking a highly skilled Executive Chef Assistant to join our team at Merivale.About the RoleThis is an excellent opportunity for an experienced chef to take their career to the next level in our dynamic and fast-paced kitchen environment.The successful candidate will have 1-2 years of experience working in a hot section, preferably...

  • Executive Assistant

    4 weeks ago


    Alexandra Hills, Australia Hatch Full time

    Requisition ID: 93980 Job Category: Administration/Support Location: Brisbane, Queensland, Australia  Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 65 years of business and technical expertise in mining, energy, and infrastructure, our 10,000 colleagues in 150 countries...

  • Executive Level 1

    6 months ago


    Surry Hills, Australia Australian Government Full time

    Executive Level 1 - $116,418 to $132,777 - Surry Hills, NSW In this role, you will use your experience from working in Government to perform a selection of duties that may include: - Leading and managing a small team, including planning and delivering priorities related to industrial chemicals regulation - Reviewing and preparing high quality government...


  • Surry Hills, Australia TMX Full time

    **Job Title**:Team Assistant **Location**: Sydney, Australia **Company**: TMX Transform TMX Transform is an end-to-end supply chain consultancy, helping businesses plan for their future and make their supply chain a competitive point of difference. We are not your average consultants, but trusted advisors. **Role Overview**: As a **_Team Assistant_** to...


  • Surry Hills, New South Wales, Australia The World Of Full time

    THE WORLD OF is a renowned experiential agency that seamlessly blends culture, technology, and human connection. Our team of creatives, designers, architects, musicians, and technologists collaborate to craft immersive experiences that leave lasting impressions.The role of Project Coordinator is essential in delivering exceptional projects and supporting...

  • Marketing Executive

    1 month ago


    Surry Hills, Australia WooliesX Full time

    **Marketing Executive - **12 month Fixed term parental leave** - **Base yourself from anywhere in Australia** - **Hybrid Flexible Environment **We are Woolworths Group **We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose - ‘to create better experiences together for a better tomorrow.’...

  • Executive Officer

    6 months ago


    Surry Hills, Australia NSW Government -NSW Police Force Full time

    **Clerk Grade 11/12**: - **Temporary Full-Time up to 6 Months**: - **Surry Hills** **About us** The NSW Police Force (NSWPF) is one of the largest police forces in the western world, with more than 20,000 employees, including more than 4,000 administrative employees who support the sworn officers that provide a range of law and order services 24 hours a...