Practice Assistant

3 weeks ago


Perth, Australia Allens Full time

Practice Assistant

Your role

You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Perth office.

At Allens, our structure means you'll work as part of our Central Support Team to action business critical administrative based tasks sent through from legal operatives and Practice Executives.

As a Practice Assistant, you will:

- Provide operational support to legal operatives within the firm, adapting to the changing needs of the role and the business.
- Provide administrative support including, but not limited to, generating reports, expense management, document amendments and document management (including printing, filing and archiving).
- Support the firm's client relationship management software, record business development activities, maintain accurate contact records, project management and assist with client reporting.
- Provide administrative support with client pitches.
- Assist with the coordination of client events.
- Set up and coordinate new clients and matters using the matter planning tools.
- Provide administrative support with matter financials, assisting with the monthly billing process: creating and amending billing narratives and drafting/finalising bills.

This is a permanent, full-time opportunity. Hybrid working (60% in the office) is how we work however flexibility matters at Allens, so if you are seeking hybrid working or are looking for flexibility in your work, we would be happy to discuss what arrangements would work best for you.

About you

You will have:

- Experience in a similar role, ideally within a law firm (we are also open to experience within finance, accounting or other professional services firms)
- The ability to draft correspondence, presentations, pitch documents and slide packs quickly and accurately.
- High level of accuracy and attention to detail, with the flexibility to organise and prioritise work independently and deliver to tight deadlines.
- The ability to work well within a team environment.

Your development

In joining Allens, you will receive unparalleled learning and development opportunities. You will be challenged, supported and guided as you learn and develop, and will be encouraged to grow. We foster greatness, and will coach and support you to meet your goals and aspirations.

Our unique Career Deal allows you to take control of your career and provides a transparent approach to career development. Our international alliance with Linklaters means we are able to support secondments all over the world.

Our perks

Our benefits include:

- Financial: market competitive fixed remuneration, salary continuance insurance, employee recruitment referral program, discounts at hundreds of suppliers including retail outlets, health and travel insurance, charity matched funding program.
- Health and wellbeing: fully subsidised gym memberships, annual flu vaccinations, skin checks, in-house snacks and catered meals, subsidised sporting and social activities, Employee Assistance Program including confidential counselling, wellbeing coaching and financial coaching for employees and their families and regular wellbeing sessions with our in-house consulting Psychologist.
- Flexibility: hybrid and flexible working arrangements to support you in your work and life commitments and passions, equipment to support working from home.
- Leave: ability to purchase additional annual leave, access to an enhanced, inclusive and flexible
- parental leave policy
- 26 weeks paid parental leave with no minimum service for permanent employees and high quality executive coaching to support the transition.
- Recognition: team based recognition including social activities and contribution based recognition activities, and annual Allens Values Awards to nominate and recognise the incredible contributions of our people.

Allens is also proud to invest in our communities, giving you the opportunity to make a difference through our work on reconciliation, the environment and other social justice issues as well as our workplace giving and volunteering programs.

How to apply?
- The right role for you might be just around the corner

At Allens, we've been building legal careers for 200 years; longer than any other firm in Australia. The impact of our people extends to almost every sphere of business, government, the judiciary and the wider legal profession. We continue to provide opportunities for people from diverse backgrounds to build outstanding careers and shape the world around them.

Through our alliance with Linklaters, we work in a global network of 41 offices in 26 countries. Our size and global reach provide exceptional opportunities for career development, including both on-the-job learning and formal training and development opportunities.

Our commitment to high performance is balanced with a focus on wellbeing, with a culture


  • Practice Assistant

    7 months ago


    Perth, Australia Allens Full time

    Practice Assistant Your role You'll be a part of our Practice Support team and work closely with legal operatives and Practice Executives to provide administrative and operational assistance across a diverse range of tasks in our Perth office. At Allens, our structure means you'll work as part of our Central Support Team to action business critical...

  • Practice Assistant

    7 months ago


    Perth, Australia King & Wood Mallesons Full time

    Get involved in high quality legal work in an exceptional team - Leading international law firm with excellent benefits - We actively seek people from diverse backgrounds to enrich our culture and performance Our Perth office has an exciting opportunity for a proactive, initiative-driven Practice Assistant to join our team. Who are we? We are Asia’s top...

  • Practice Assistant

    1 month ago


    Perth, Australia Hamilton Locke Full time

    **Job no**: 6JDBY **Category**: Operations / HQ **About Us** Hamilton Locke is part of the HPX Group, Australia’s fastest growing law firm, is evolving the traditional approach to corporate and commercial legal services. We are constantly removing the layers of bureaucracy, reacting quickly to change, providing exceptional service, and finding creative...


  • Perth, Australia Clifford Chance LLP Full time

    JR-5370 - Perth - Practice/Team Assistant - Permanent **Job Description**: **The Role** This position is responsible for providing proactive front office practice support and administration, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures. This includes being a part of a concierge team...


  • Perth, Australia King & Wood Mallesons Full time

    Get involved in high quality legal work in an exceptional team - Leading international law firm with excellent benefits Our Perth office has an exciting opportunity for a proactive Practice Assistant to support their Energy, Resources & Infrastructure practice. Who are we? We are Asia’s top tier international law firm with 25 offices and over 3,000...


  • Perth, Australia Clifford Chance Full time

    Job Description **The Role** This position is responsible for providing proactive front office practice support and administration, and ensuring clients are serviced in a professional manner and in accordance with the Firm's policies and procedures. This includes being a part of a concierge team and supporting all front office related processes from...

  • Practice Manager

    6 months ago


    Perth, Australia Rooms with Style Full time

    **Full-Time Practice Manager** - Be part of a progressive established Oral Maxillofacial practice journey - amazing package - Genie software - 3 surgeons and specialists - multi site - Long days (full time equivalent over 4 days) or 5 days - work/life balance Are you interested in assisting us to grow our multi-site Oral & Maxillofacial Surgery practice? Do...

  • Practice Manager

    7 months ago


    Perth, Australia ChoiceOne Pty Ltd Full time

    ChoiceOne is seeking a motivated, enthusiastic, and capable Practice Manager As the Practice Manager you will play a pivotal role in ensuring the smooth and efficient operation of the clinic. Your strategic thinking, exceptional organisational skills, and commitment to excellence will ensure our client’s patients receive the highest quality care in a...

  • Practice Manager

    6 months ago


    Perth, Australia Ramsay Health Care Full time

    **Practice Manager** **Ramsay Psychology West Perth** **Full time opportunity** **About Us** Ramsay Psychology is a growing national network of community-based private practices committed to supporting the wellbeing of clients through comprehensive psychological support. People know and trust the Ramsay name because we have provided mental health...

  • Practice Manager

    6 months ago


    Perth, Australia Scotford Fennessy Recruitment Full time

    Practice/Office Manager - Western Suburbs - Exciting Opportunity! **_Responsibilities Details:_** - To manage and organize office administration duties and office systems and procedures - Supporting a team of accountants and partners - Assisting the Executive Assistant to Partners on matters where necessary - Organizing client meetings - Dealing with...

  • Practice Executive

    3 days ago


    Perth, Australia Allens Full time

    Practice Executive Your role You'll be a part of our Practice Support team and work with Partners and senior legal operatives in our Perth office. At Allens, our structure means you'll work directly with operatives to provide high quality, proactive business support and play a key role in assisting senior legal operatives to manage the financial aspects...

  • Practice Manager

    6 months ago


    West Perth, Australia Rooms with Style Full time

    **Full-Time Practice Manager** - Be part of a progressive established Oral Maxillofacial practice journey - amazing package - Genie software - 3 surgeons and specialists - multi site - Long days (full time equivalent over 4 days) or 5 days - work/life balance Are you interested in assisting us to grow our multi-site Oral & Maxillofacial Surgery practice? Do...

  • Practice Administrator

    8 months ago


    Perth, Australia Protégé Recruitment Full time

    Are you a competent Practice Administrator who has a high level of administration experience and is looking for that step up in their career? _ - Do you long to work for a company that has a phenomenal reputation for supplying their clients with the best possible service?_ - This would be the ultimate role or you!_ Based in Subiaco, this is a company that...

  • Cloud Practice Leader

    4 weeks ago


    Perth, Western Australia Insight Full time

    We are seeking an experienced Cloud Practice Leader to join our team in Perth, Australia. As a key member of our leadership team, you will be responsible for managing our West Coast Cloud Platform practice and leading a team of approximately 20 consultants.In this role, you will develop and execute the regional business plan for the Practice, including 'Go...

  • Practice Receptionist

    6 months ago


    Perth, Australia Ramsay Health Care Full time

    **PRACTICE RECEPTIONIST** **Ramsay Health Plus** - **12 month Fixed term opportunity (40.5 hours per fortnight)**: - **Join our busy and professional reception team**: - **Grow your career across Ramsay’s well-respected national network** **The Opportunity** Working within our Ramsay Health Plus outpatient department, a multidisciplinary Allied Health...

  • Practice Manager

    6 months ago


    West Perth, Australia Rooms with Style Full time

    **Practice Manager** - Expanding vibrant practice - full time hours over 4 days per week (day off) - Renowned Oral Maxillofacial Practice - 3 Surgeons - Genie Medical Software - Mature minded - Parking onsite Are you interested in cultivating and managing a great team and making a difference in our patient’s lives? Do you like to use your fantastic people...

  • Practice Manager

    6 months ago


    West Perth, Australia Rooms with Style Full time

    **Practice Manager** - Growing & dynamic practice - full-time hours over 4 days per week (or standard five days) - Renowned Oral Maxillofacial Practice - multisite opportunity - Genie Medical Software - mature-minded - fantastic package Are you interested in cultivating and managing a great team and making a difference in our patient’s lives? Do you like...


  • Perth, Australia Central City Medical Centre Full time

    Central City Medical Centre is looking for a part-time Registered Practice Nurse to join our nursing team.  We are a private billing practice, located in the Perth train station concourse, with 12 GPs and 3 Treatment Rooms.Practice nursing experience is preferred, but not essential. Good computer and people skills are essential. You would be assisting...

  • Aps 4 Practice Officer

    7 months ago


    Perth, Australia Department of Veterans' Affairs Full time

    Salary Range: $76,696 - $81,802 + Attractive Superannuation - Contact Officer: Tashya Adikaram (08) 9591 4729 Practice Officers assist in the front line of customer service for clients accessing services from Open Arms Veterans and Families Counselling. This customer service is provided in person (at front reception) or via telephone. In addition, they...


  • Perth, Australia Rio Tinto Full time

    **Practice Leader Surface Mining** - ** Be part of a global mining organisation with an exceptional safety culture**: - ** Be involved in driving Rio Tinto’s technical and operational capability in Surface Mining**: - ** Further your career with a global mining organisation - Perth CBD** **Where we’re all welcome** We are committed to an inclusive...